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HomeMy WebLinkAbout2003-11-04-PBC-min.pdf n; ,an) TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday November 4. 2003 meeting at the Lexington High School Trailer Permanent Building Committee member Bruce Creager called the meeting to order at 7.10 p.m. with other PBC members,Mary Lou Touart,Jonathan Himmel, Dick Perry and Peter Johnson present. Also in attendance the Owner s Representative, Bill Kealy Project Manager, Carl Oldenburg, Project Coordinator and Gary Kaczmarek, Clerk of Works. Representing the Capital Expenditures Committee, Shirley Stoltz. From Dale Gienapp Design,Architect, John Michaud and Architect Stephen Hale from SHAA. J Michaud gave a renort on the Acoustic Renovation of the High School and presented Northeast's Chancre Order(CO1 No. 4 for$35.962.36.M. Touart made the motion to approve payment of the CO J Himmel seconded the motion and all were in favor to pay J.Himmel told Michaud that there should be more detailed documentation of costs and reconciliation with the credit coming in the next CO He also suggested that the staff get proper backup before processing the CO Michaud then introduced Northeast's Payment Reauisition No. 5 in the amount of$16.872.00. A motion was made by D Perry to pay the requisition. It was seconded by J Himmel and all were in favor to pay Next. S.Hale brought Alexandra s CO No. 13 to the table for the sum of$1.276.19 Bruce Creager made the motion to pay the CO and Peter Johnson seconded the motion.All were in favor to pay Alexandra$1,276.19 S.Hale asked the Committee to nay Alexandra's Payment Reauisition No. 28 totaling $542331.55 The motion to pay Payment Requisition No. 28 was made by P Johnson and seconded by J. Himmel.All were in favor to pay B. Kealy solicited approval of Payment Requisition No. 4 for Castagna Construction for the amount of $422.311.71. A motion was made by D Perry to pay the requisition and seconded by B. Creager.All were in favor to pay B. Kealv sought navment for Eastern's Payment Reauisition No. 38 totaling$138.375 00 Peter Johnson made the motion to pay the requisition, M.Touart seconded and all were in favor to pay the requisition. Subseauently Kealv presented Peabody's Change Order No. 31 for$59.097.00 and explained that it was part of formalizing the closeout of all back bills due. He also indicated that the Town is pursuing closeout of all three school projects,High School and Diamond and Clarke Middle Schools. P Johnson made the motion to pay the CO M. Touart seconded the motion and all were in favor to pay Kealv then introduced Peabody s Payment Reauisition No. 44 for the sum of$64.035.00.A motion to approve payment of the requisition was made by P Johnson and seconded by M. Touart.All were in favor to pay The Project Manager reported on progress as well as all potential issues at the seven projects now under the purview of the PBC—High School, Clarke and Diamond Middle School, t® ly 412 PBC Meeting Minutes November 4,2003 Page 2 Harrington Elementary School,Fiske Elementary School and High School Acoustical Renovation. The motion to adjourn the meeting at 8:45p.m. was made by P Johnson and seconded by B. Creager. All were in favor to end the meeting. Respectfully submitted, William A. K y Project Mana er