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TOWN OF LEXINGTON, MASSACHUSETTS
` PERMANENT BUILDING COMMITTEE
Minutes of Tuesday May 27 2003 meeting at the Lexington High School Trailer as approved
June 10, 2003.
Permanent Building Committee member Philip Poinelli called the meeting to order at 7.10 p.m.
with other PBC members, Bruce Creager, Peter Johnson and Jonathan Himmel present. Also
present were Joanne Benton, Superintendent of Schools and the Owner's Representatives, Bill
Kealy, Project Manager, and Carl Oldenburg, Project Coordinator. From Gienapp Design
Associates Dale Gienapp and John Michaud.
Materials distributed: Lexington High School Acoustical Modifications, Project Budget and
Draft Schedule for Proposal
Architect, Dale Gienapp, explained the scope of the Acoustical Renovation of Lexington High
School. He told the PBC that four social studies/English rooms, four science rooms, one art room
and Black Box room, one health room, two foreign language rooms, one language lab,two math
rooms, the media room adjoining the Library and some adjacent corridor spaces are to be
renovated. Gienapp said that by replacing the unit ventilators, windows, doors, installing
acoustical material(Tectum)to walls, changing duct work, disconnecting fans, adding carpeting
and mounting acoustical ceiling panels where necessary in these spaces, he hopes to reach a DB
of 35 He added that electronic assisted listening systems are also to be installed.
Northeast Interiors was the low bidder($949,852.00)for the job.
Gienapp stated that the Phase I would begin July I, 2003, as this is their first access to the school,
and that the interior of the building would be completed by August 22,2003. Interior areas that
are not main educational spaces as well as the corridor and roof taps would be finished by
October 4, 2003. Gienapp acknowledged that the windows could pose a problem and have to go
into Phase 2.
Phase 2 has the Shop Drawings ready by July 7, 2003 and the HVAC units by September 1, 2003.
P Poinelli questioned whether the windows could make the schedule. In response, Gienapp said
that the filed sub-bid, A&A windows has requested permission to begin measuring the windows
when school ends tomorrow B. Kealy suggested window installation take place during
Christmas vacation. At this point, Poinelli recommended that the windows be removed from
liquidated damages.
A pre-construction meeting has been scheduled for June 4, 2003 at 11 a.m.
Motion was made by P Poinelli to recommend Town Manager.Rick White. sign the contract
with Northeast Interiors in the amount of$949.852.00. P John son seconded the motion and all
were in favor to recommend that Rick White sign the contract with Northeast Interiors.
J. Benton is waiting for approval from Christine Lynch's office to move forward with the
Harrington Project.
At 8:22 p.m. P Poinelli moved to adjourn the meeting. B. Creager seconded and all were in favor
to end the meeting.
Respectfully submitted, �" _//`L2J Cara Shapiro, Secretary