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HomeMy WebLinkAbout2003-05-06-PBC-min.pdf O sinsM1 TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday Mav 6. 2003 meeting at the Lexington High School Trailer, as approved June 10, 2003. Permanent Building Committee member Peter Johnson called the meeting to order at 7:12 p.m. with other PBC members,Richard Sperandio, Philip Poinelli, Jonathan Himmel, Bruce Creager and Dick Perry present. The Owner's Representatives attending were Bill Kealy Project Manager, and Carl Oldenburg, Project Coordinator. From the Harrington School, Principal, David Crump and Judith Crocker. And from SHAA, Terrence Sturm. Minutes for April 8. 2003 was nassed around for annroval. B.Creager made the motion to approve the minutes as submitted and D Perry seconded. All were in favor to accept the minutes as submitted. In the absence of the Architect B. Kealv brought Eastern's Payment Requisition No. 32 for $93.868.00 to the table. Kealy said that the punch list is attached and the balance to finish this project is $800,000.00. Motion was made by P Johnson to approve payment of the requisition. It was seconded by B. Creager and all were in favor to pay the requisition. Next Kealv introduced Peabody's Payment Reauisition No. 38 in the amount of$68,235.00. P Johnson made the motion to approve the payment of the requisition. It was seconded by B. Creager and all were in favor to pay the requisition. 1 Change Order(CO)No. 29 for$64.922.00 was discussed by Kealy Kealy noted that this CO is for construction previously done. Motion was made by P Johnson to accept the CO. It was seconded by D Perry and all were in favor to accept the CO for payment. Alexandra's Payment Reauisition No. 22 in the amount of$584246.98 was nresented by T Sturm. This payment reflects 66%of the job completed. P Poinelli made the motion to approve payment of the requisition. It was seconded by P Johnson and all were in favor to pay the requisition. T Sturm detailed Alexandra's CO No. 9 for $68.322.11. J. Himmel found what might be discrepancies in the profit percentages taken by Alexandra and its subs. It was suggested that the Architect look into the matter Himmel voiced concern over the sentence, "The Contractor reserves the right to seek an extension of time for substantial completion"used by Alexandra. Kealy said that our attorneys have stated that there is no monetary compensation for delays or loss of time as stated in the contract. Motion was made by J. Himmel to approve the scope of CO No. 009 with verification of the markups and final figures. It was seconded by B. Creager and all were in favor to pay the CO as specified by J. Himmel. An undate of the nroiects was given by B. Kealv In order to comply with the Open Meeting Law, future PBC meetings may have to be held in the High School. Castagna Construction was the low General Contractor bidder for the Harrington School Project. TLCR will be checking their financial situation. P Poinelli stressed the significance of a letter being sent to SBA stating that the bids have been received and the Town is ready to sign the contract. He said it was important to have in hand a letter from the SBA agreeing to the construction of the Harrington School in place of the Fiske. ms 7_ • 3 PBC Minutes of May 6, 2003 —Page 2 Secondly, since applications cannot be received by the SBA until after July 1st the Town needs, from SBA, a letter stating that it is okay to go ahead and sign the construction contract. B. Kealv told the PBC that there could be problems with both the heat and lighting at the Library C. Oldenburg added that a meeting is scheduled for May 7 at 11 a.m. with the Collaborative Engineers to discuss the heating issue and determine if the system, as is, is adequate to provide enough heat for the building. Addressing the lighting issue, C. Oldenburg said that provisions are being made so that the lighting can be increased if necessary B. Kealv reauested that a meeting be scheduled Tuesday May 20`s to annrove the construction contract. P Johnson made the'motion to adjourn the meeting at 8:36 p.m. B. Creager seconded and all were in favor to end the meeting. Respectfully submitted, _ Cara Shapiro Secretary