HomeMy WebLinkAbout2003-02-25-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday February 25.2003 meeting at the Lexington High School Construction
Trailer, approved as submitted, March 11, 2003
Chairman Peter Kelley called the meeting to order at 7:20 p.m. with other PBC members,
Jonathan Himmel, Philip Poinelli, Mary Lou Touart,Peter Johnson, and Bruce Creager present.
The Owner's Representatives attending were Bill Kealy, Project Manager, and Carl Oldenburg,
Project Coordinator. Also Todd Lee of TLCR and Director of Facilities,Paul McGonagle.
P Kelley assigned meeting minutes to each member to make corrections. A motion was made by
P Johnson to accept the corrected minutes. It was seconded by J. Himmel and all were in favor
to approve the corrected minutes. The following minutes were amended unless otherwise noted:
Tuesday,November 12, 19,26,2002
Tuesday,December 3, 2002
Tuesday,January 7, 14, 2003
Tuesday, February 4, 11 (open and executive sessions), 2003
A discussion began concerning the SBA funding for the Harrington and Fiske Schools Proiect. P
Kelley explained that the State has declared a moratorium on all building projects, and for this
reason the bidding for the project has been held back. Since it is not know the amount of monies
that will be reimbursed(even if we are grand-fathered), P Kelley questioned the number of
months that should be placed in the contract for completion. He added that it is important for the 1
completion date to be realistic and that it is evident that the moratorium has pushed the project
back.
B. Kealy predicted that the Harrington project should take 16 months and added that acceleration
of the job could amount to another$1,000,000 in overtime costs.
P Poinelli pointed out that once the moratorium is lifted, it should be taken in to consideration
that it could take 2 weeks for the SBA to be up and running, another 2 weeks to register and
another week for the ad for bids to run.
In response, P Johnson recommended asking Daedalus to do a fast schedule for the time required
to complete the job. J. Himmel suggested that the Fiske project be added to the schedule. T Lee
to contact Daedalus.
P Kelley said that School Committee should have the opportunity to state their feelings on a 16-
month project finishing December 2004 And, he said that he would call Joanne Benton
regarding the moratorium and its possible impact on the Harrington Project.
P Poinelli emnhasized the fact that if the nroiect nanerwork is not into the SBA by the deadline.
June 30. 2003.the Town will lose money
A motion was made my P Johnson to submit the documents for the Fiske nroiect with the
Harrington by the June deadline. P Poinelli seconded it and all approved the motion.
B. Kealv said that Redicheck should have the documents from the printer by February 27.2003 or
February 28. 2003 Redicheck should finish their review of the MEP's by March 28,2003 and the
rest by April 17, 2003.
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An update on the school and Library construction vroiects was given by B. Kealv He reported
that he met with Patricia DeAngelis of Palmer&Dodge, P Kelley, G. Kaczmareck, Pip Lewis
and Gabe Petino of HMFH to discuss the demands for Direct Payment and resolution of a credit
for hardware at the Middle Schools. Also, another meeting is scheduled with Eastern Contractors
and Palmer&Dodge for next Monday
He informed the Board that the Library project is beginning to move along with the help of C.
Oldenburg.
A list of"errors and omissions"by the Architect should be completed for the High School project
by the first week in April.
He noted that the Middle Schools contract with HMFH has ended and that HMFH is requesting
payment to complete the punch list. P Kelley suggested meeting with HMFH to determine the
number of man-hours needed to close the job.
P Kelley told the Board that the results of the upcoming election on March 3 will determine
whether he is able to continue as the Chair of the PBC, J Himmel asked if it is possible to have
C.Oldenburg continue on the Board in a school capacity and have one of the school members
move over to his vacated library slot. It was decided that the PBC members take turns chairing
the meetings for the next six months.
P Poinelli related a discussion he had with a neighbor on Forest Street concerning the mall of
trees to be planted along Muzzev Street. The person would like to have a much larger tree such
as an oak or elm planted in place of the smaller trees shown in the design. P McGonagle stated
that he does not want any tree planted that grows higher than the roofline or any tree that drops
fruit.
The meeting was adjourned by P Kelley at 9:23 p.m.
Respectfully submitted,
elc'I` tt 6v 1
Cara Shapiro, Secretary