Loading...
HomeMy WebLinkAbout2003-02-11-PBC-min.pdf 4_ m ' n . Ai ams TOWN OF LEXINGTON, MASSACHUSETTS ( PERMANENT BUILDING COMMITTEE Minutes of Tuesday February 11. 2003 meeting at the Lexington High School Construction Trailer, as approved February 25, 2003 Chairman Peter Kelley called the meeting to order at 7:05 p.m. with other PBC members, Jonathan Himmel, Philip Poinelli, Mary Lou Touart, Carl Oldenburg, Peter Johnson, Richard Sperandio, and Bruce Creager present. The Owner's Representative attending was Bill Kealy, Project Manager Also Director of Cary Memorial Library Carol Mahoney From Stephen Hale Architects and Associates (SHAA), Stephen Hale, James Wetzel and Terrence Sturm and from HMFH,Gabe Petino. Legal representative for the Town of Lexington from Palmer&Dodge, David Rodgers. Change Order No. 7 for Alexandra in the amount of$25.980.79 was approved for payment. Motion to pay was made by C. Oldenburg and seconded by P Johnson. Alexandra's Payment Requisition No. 19 for $343.268.21was brought to the table by T Sturm. He stated that the project was only at 50%because of a lack of manpower,that the historic windows are being installed, that the skylights are in, although there are hairline cracks in three, and that the roofing is almost complete except for the area near the chiller pit, note the general conditions are at 88%. PBC agreed to pay the requisition with a motion made by P Johnson and seconded by C. Oldenburg. Gabe Petino detailed Peabody's Change Order No. 27 totaling$108.006.00. The Board agreed to pay the Change Order with a motion made by P Johnson, seconded by B. Creager Peabody's Payment Reauisition No. 35 in the amount of$543.516.00 was introduced by G. Petino. All were in favor to pay the requisition with a motion made by P Johnson seconded by J. Himmel. When questioned by P Kelley about the wheelchair ramp leading to the Auditorium stage, G. Petino explained that a wheel chair can pass through, although the area is tight; and that,the Building Inspector has only requested more vertical balusters along the railing. G.Petino then addressed the Fire Alarm System. He pointed out that the former Fire Chief had accepted the plans for the system and that the system, as is, does meet code; but,the new Chief of the Fire Department wants to change the system and is delaying the Electrical Contractor who is trying to move the electric panel. Although a trench has been dug along Waltham Street and cables put in,the alteration to the Fire Alarm System could cost another$20,000 to$30,000. Including the Middle Schools changes,the Fire Department has asked for$150,000 in alterations. B. Kealv reported that at the High School:the major items remaining are landscaping(to be done in the spring)and the hardware;that Paul Sullivan, Clerk of Works, will be leaving February 21, 2003 and that the School Department has requested an hour at the next meeting to discuss the acoustical retrofit for the High School. At the Middle Schools:Eastern Contractors would like to change the present payment policy going to a monthly payment schedule; and HMFH's contract has expired and they are asking for additional monies to complete the project. ems . te Nirrar At the Library the project is at 50%money wise; we will be paying only half the cost to heat the building so the bluestone can be set in place; the metal windows are being installed; détente has been reached with Alexandra Construction; and the contract agreement with SHAA ends April 30, 2003. At the Harrington: final comments will be sent to TLCR,TLCR is advertising for bids and going to the printer on February 22,2003; and General bids come in on April 2 and sub-bids on March 18. J Himmel recommended that a call be placed to Redicheck asking them to estimate the costs to have them to look at the drawings and documents for the Harrington Project. Assuming that the cost ser sheet of saner sent to Redicheck is no more than$150.00/sheet the Committee voted to have B. Kealy go ahead and hire Redicheck. The motion to approve was made by P Poinelli and seconded by P Johnson. S. Hale passed around proposals to extend his services that end on April 30. The new agreement would increase the hours worked by J. Wetzel from 20 to 40 and give S. Hale the option of hiring a third fill-time person on the same pay scale as T Sturm. While P Kelley asked if there was the urgency to increase staff now in order to accelerate the processing of paperwork and not wait, P Poinelli wanted to know the conditions effecting the delay of shop drawings. S.Hale answered that it was a"snowball effect"due to field conditions and multiple factors. P Kelley suggested increasing personnel now and decreasing towards the end of the project. At 8:25 p.m. the Committee VOTED unanimously by roll call vote to go into Executive Session with Committee members present plus B. Kealy and Attorney D Rodgers to discuss strategies with respect to negotiating possible extension of services for the SHAA contract. The meeting remained in Executive Session until adjournment at 9.45 p.m. Respectfully06?-x-0--- submitted, 2.a c 0-- &k a'z) Cara Shapiro, Secretary