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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday February 4. 2003 meeting at the Lexington High School
Construction Trailer, as approved February 25, 2003.
PBC Member Mary Lou Touart called the meeting to order at 7.15 p.m. with other PBC
members, Carl Oldenburg, Philip Poinelli, Peter Johnson, Richard Sperandio, and Bruce
Creager present. Also Owner's Representative attending was Bill Kealy, Project
Manager. For the School Committee, Anthony B. Close and from the Finance
Committee, George Brunelle. Also in attendance were Paul McGonagle, Director of
Facilities for the Lexington Public Schools, and Todd Lee, Carol Marsh and Santiago
Rozas from TLCR. On behalf of the Harrington School, David Crump, Principal and
Judith Crocker.
The latest Daedalus cost estimate for the Harrington School was distributed by T Lee
and S. Rozas. The budget now(at 95% bidding document completion) is $13,255,780 or
a cost of$195 per square foot.
T Close questioned S. Rozas on the Present budget and evolution of various costs. Both
analyzed cost escalations from the original budget to now S. Rozas explained that
changes had evolved through the final design phase. S. Rozas said that the major
changes were the increased space (additional square footage),the full kitchen and higher
site costs. T Close voiced concern about amenities that he feels are missing from the
current plans. He believes that there should be a potential for producing plays and
musicals that cannot be done with the present stage "platform" He feels that there has
been a "compromise" T Close went on to say that the project was sold to the
community as having a quality performance stage. He thinks the stage and the
playground are very important items for the school. Another$500,000 would have to be
added to the budget to build the stage T Close is expecting, explained T Lee. He stated
that the building could not structurally support that type of stage. Both men decided to
discuss the matter further at another time.
The consensus of those present. at this Point in the nroiect. is that the playground should
be in the FF&E Portion of the budget.
The Add Alternates were then brought up and after a lengthy discussion were reduced to
three: 1 Stage Package; 2. Skylights; 3 Geo Thermal Wells.
A dialogue on the IT section of the budget resulted in an agreement that the School
Department would have the wiring done in the conduits installed by the General
Contractor, (with the layout of the conduit to be done according to plans and approvals
from the School Department).
Front end and insurance specifications are being handled by attorneys at Palmer &
Dodge. P Poinelli wants assurance that the documents will be tightened up in review to
avoid a large addendum and possible errors.
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- Included in the Bid Documents and delivered to the Architect will be comments.
corrections and suggestions from B. Creager, P Poinelli, C. Oldenburg and P
McGonagle.
It is important that the Environmental Notification Form is filed and approved before bids
come in, stated P Poinelli. T Close added that all requests, changes, etc. have to come
through the PBC. Reviews and comments by the Conservation Commission, Fire and
Building Departments are being addressed.
M. Touart adjourned the meeting at 10 n.m.
Respectfully submitted,
William A. Kealy
Project Manage