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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday January 14.2003 meeting at the Lexington High School Construction
Trailer, as approved February 25, 2003.
Chairman Peter Kelley called the meeting to order at 7:33 p.m. with other PBC members,
Jonathan Himmel, Carl Oldenburg, Philip Poinelli, Peter Johnson and Bruce Creager present.
Owner's Representatives attending was Bill Kealy Project Manager Also in attendance were
Paul McGonagle, Director of Facilities for the Lexington Public Schools, and Todd Lee from
TLCR. On behalf of the Harrington School, David Crump, Principal, Mary Rae and Judith
Crocker
The focus of this meeting was to reduce the existing budget for the Harrington School Project by
4%and prioritize the Add Alternates.
T Lee believes that careful selection of Add Alternates will keep the Construction Contingency
at 5%and the Design Contingency could go to 0%.
Add Alternate Lists were handed out by T Lee and a discussion of the items began.
Item A. the Skylights:T Lee stated that six skylights totaling$55,000 are being used for their
visual effect on the exterior of the structure. P Kelley asked T Lee to ensure, that adequate light
would be considered for the one classroom a skylight has been designed for, in case the skylights
are removed from the drawings. C. Oldenburg recommended the use of roofmg material to
achieve the same design results as the skylights at a reduced cost. Item to be kept on list.
Item B. Security.J Crocker would like to see a sophisticated security system installed at
Harrington and thinks the budgeted amount should be increased for this entry, while P
McGonagle tried to reduce costs by cutting the P/T/Z Exterior Cameras and using stationary
cameras instead. P McGonagle also noted that the costs given for this item should have been a
base figure of$20,000 and an Add Alternate cost of$40,000. J Crocker asked for assurance that,
as discussed at the previous meeting, should the cameras and monitors be deleted from the
package,the conduit would still be installed and left. Item to remain on list.
Item C. Roof Screens:Deleted from list.
Item D. GWB Ceilings. Soffits and Special:Deleted from list.
Item El. Interior Signage: Checking as to whether this item can become part of the FFE budget.
Item E2. Window Treatments: With comments from B. Kealy, the Committee decided that this
was an important issue to be kept as an Add Alternate; and then, a recommendation was made by
J Crocker to up the amount budgeted from$20,000 to$25,000. She also suggested special
shades above the Library windows and room darkening shades for the Gym and Library
Item F Ornamental Fence at Bus Drop Off: Deleted from list.
Item G. Irrigate Soccer Fields:Deleted from list. The Committee asked T Lee to check to see if
a fire hydrant was near the field for watering.
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Item H. Granite Curb—Replaces ore-Cast Concrete: The Committee felt that the pre-cast
concrete curbing would not hold up well and recommended the use of the granite curbing. Item
to remain on list.
Item I. Trees and Shrubs: T Lee will look into the T.O.L. zoning laws to see if it is compulsory to
plant a given number of shrubs and trees in a particular area. P Kelley brought forth the idea of
combining the landscaping with the building of the playground and having the work done by an
independent bidder. Item to remain on list.
Item J. Playground:P Kelley thinks the actual playground landscaping should be part of the base
bid while the equipment/structure could remain on the Add Alternate List. J. Crocker mentioned
that the playground is an important part of the budget, as Harrington is an elementary school, and
she feels that there is not enough money to cover the costs of its construction. She also noted that
parity is an issue and that Harrington playground will be the model for the other elementary
schools yet to be built. To be determined at a later meeting.
Item K. Stage Package: T Lee told the Committee that a platform is planned for the stage and the
sound system has been designed to work independently in the gym.
Concerns arose about the stage meeting fire and safety codes if it is to be upgraded in the future,
and used as a community theater. P Poinelli suggested to keep the base package and delete the
item as an Add Alternate. To be determined at a later meeting.
Item L. Geothermal:T Lee reported that the base heating system is designed to run incrementally
with the geothermal and that it is part of the base price. The heat pumps are being used so that
the building will have air conditioning. To be determined at a later meeting.
It was brought to the attention of the PBC. that two items have been left off the Add Alternate
List from the previous list circulate by S. Rozas on 1/7/03, specifically the Glazed Block Belt and
Outdoor Basketball Court.
The drawings will be 95%complete and ready to distribute by February 17`"as stated by T Lee.
A budget summary covering the last few months was requested to show the progress that has
been made.
P Kelley adjourned the meeting at 9:33 am.
Respectfully submitted,
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Cara P Shapiro, Secre ary