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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday January 7 2003 meeting at the Lexington High School Construction Trailer,
as approved February 28, 2003.
Chairman Peter Kelley called the meeting to order at 7:20 p.m. with other PBC members,
Jonathan Himmel, Mary Lou Touart,Carl Oldenburg, and Bruce Creager present. Owner's
Representatives attending was Bill Kealy,Project Manager. Also in attendance were Gabe Petino
from HMFH,Terrence Sturm from Stephen Hale, Architects and Associates(SHAA) and
Santiago Rozas from TLCR. On behalf of the Harrington School, David Crump, Principal, and
Judith Crocker.
Peabody Change Order(CO1 No. 25 for$49.286 was introduced by Gabe Petino. A motion was
made by M. Touart to pay the CO and seconded by J. Himmel. Motion approved.
A second CO for Peabody CO No. 26 for$87 377 was presented to the Committee by G. Petino.
M. Touart made the motion to pay and J Himmel seconded. Motion approved.
Peabody's December Requisition No. 34 in the amount of$542.484 was approved by a motion by
J Himmel and seconded by M.Touart. G. Petino stated that the Requisition reflects the jobs
completed and deducted from the Monetized Punch List.
T Sturm discussed CO No. 6 in the amount of$14.555 for Alexandra. The motion was made by
C. Oldenburg to approve the CO. It was seconded by M. Touart and all were in favor to pay the
CO.
Alexandra's Payment Reauisition No. 18 for$405.379 was brought to the table by T Sturm. J.
Himmel asked whether SHAA had a strategy for paying the General Conditions, if there was a
remedy for the work to get back on schedule and if the specs contained measures should the
General Contractor fall behind. In response to these questions,B. Kealy passed documents
around regarding the issue of temporary heat and acceleration for the project. He also outlined
legal strategies being developed to deal with the Bonding Company and project delays. C.
Oldenburg made the motion to pay the requisition. It was seconded by M. Touart and was
approved for payment.
Project Manager. B. Kealy handed out reports on the construction projects.
S.Rozas led a discussion on the budget for the Harrington School Project. Talked about were:
the reduction of the Contingency from the last budget; two weeks to go for the Cost Estimate to
be completed; 95%would be completed by January 14, 100%would be complete and the
construction would be ready to go to bid by February 17; prioritizing the Add Alternates (to be
finalized at next meeting); approval and removal rights for the General Contractor's
Superintendent and Project Manager and to pay SAR to continue their work on the Geothermal
heating.
A vote was taken to annrove the contract amendment for SAR in the amount of$12.500. J.
Himmel made the motion to approve. B. Creager seconded and all were in favor
P Kelley adjourned the meeting at 10:02 D.M.
Respectfully submitted,
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Cara P Shapiro, Secretary