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HomeMy WebLinkAbout1999-10-13-COA-min.pdf LEXINGTON COUNCIL ON AGING BOARD OF DIRECTOR'S MEETING MINUTES OCTOBER 13, 1999 ATTENDING Clark Cowen, Chairperson Phyllis Rand Nancy Freed, Staff Jacqueline Davison Donald Graham Anne Kriebel Roz Gittleman, Human Services Liaison Peg Jemison Jane Trudeau Betty Eddison, Board of Selectmen Liaison Marilyn Campbell Leo McSweeney CHAIRPERSON'S REMARKS: Clark Cowen called the meeting to order at 4:45 p.m. and welcomed Leo McSweeney, new member, to the Board. The minutes of the September 22 meeting were accepted as written. FINANCE REPORT The written financial report for the period, July 1—August 31 1999, prepared by Donald Graham, was discussed. Everything seems to be on target, although the State is late in funding the DEA Formula Grant. This is partially due to the lack of a new State budget. The proposed FY01 department budget will be presented at the November Board meeting. EDUCATION COMMITTEE REPORT Anne Kriebel reported that plans have been finalized for the Post Grad For A Day program, Thursday, October 21 Dr Madoff, Dean Emeritus, Tufts University School of Medicine, will be the keynote speaker with three morning workshops to follow After lunch, the afternoon program will feature Dr Robert Naka, retired Air Force scientist. All Board members are invited to attend. Next month, the committee will begin working on a winter program of three or four afternoon sessions, "Lexington Over the Last 100 Years" Planning will also begin for the March women's all day seminar LONG RANGE PLANNING COMMITTEE: Clark Cowen reviewed the work of the committee and the necessity for getting on the "fast track' with the Town for a new senior center Nancy Freed will get the press release to the Lexington Minuteman this week for next week's edition. The Committee will attend the next meeting of the FCOA Board, Thursday, October 28, to ask for funding for the two-phase site study as the first step in building a new senior center Glenn Garber, of the Town Planning Department, has prepared an RFP indicating the need for between $10,000 and $15,000 A preliminary report stating the reasons a new facility is necessary, the work the Committee has done, and the requirements for a new facility, will be presented to the Board of Selectmen as soon as possible. Betty Eddison stressed the importance of doing this either at the November 22 or December 6 meetings as the Town warrants close in December She also suggested that the Committee meet with Rick White, Town Manager and George Woodbury, DPW, to apprise them of our plans. The Board thanked Betty Eddison for her input regarding this. Clark Cowen asked Phyllis Rand to report on the FCOA annual volunteer recognition breakfast, held Friday, September 24 It was well attended, and special recognition was given to the Meals on Wheels volunteers. Phyllis Rand spoke on behalf of the COA, summarizing their activities and discussing plans for the future, with particular emphasis on the work of the Long- Range Planning Committee. DIRECTOR'S REPORT Nancy reported that she has prepared a Y2K contingency plan for the Department. The Social Workers will prepare a complete database of seniors with special needs and give it to the Police and Fire Departments. Social workers will be accessible at that time with pagers and cell phones to respond to any referrals or emergencies. Nancy is working with the Visiting Nurses, Minuteman Home Care, and Cooperative Elder Services to formulate contingency plans. On Tuesday, October 19, there will be a public forum on Y2K at the Senior Center, with Nancy and Karen Simmons, Chair of the Town Y2K Committee present. Clark Cowen will moderate, and Town Officials from the Fire, Police, and DPW will be available to answer questions. Nancy will have the proposed Department budget for FY01 at the next meeting; she will present it at the November 22 Board of Selectmen meeting. MUZZEY TRUSTEE BOARD: There are immediate concerns regarding the parking problem. Phyllis Rand reported receiving a harassing phone call from Gail Palla of the Muzzey Trustee Board about parking at night on a recent trip. Nancy has reviewed the property deed, which states that parking is not allowed after Senior Center hours. Betty Eddison suggested the school administration lot could be used for parking on weekend and night trips. It was suggested that Nancy make the following proposal to Gail Palla: the COA would not use the Muzzey parking lot for weekend and evening trips if we could use it for a overnight trips. Nancy will contact Gail with this proposal. Anne Kriebel, a Muzzey resident, pointed out that the officers do not represent the feelings of the majority of the residents. Peg Jemison reported that she will remain on the Muzzey Board until elections are held at their December meeting. There was no other business; the meeting was adjourned at 6 p.m. Respectfully submitted, Phyllis Rand, secretary 1