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HomeMy WebLinkAbout1999-10-12-COA-min.pdf LEXINGTON COUNCIL ON AGING LONG RANGE PLANNING COMMITTEE MEETING October 12, 1999, 4 PM ATTENDING Clark Cowen, Chairperson Phyllis Rand Nancy Freed, Staff Jacqueline Davison Dan Fenn Clark Cowen called the meeting to order at 4 15 p.m., and Nancy Freed distributed copies of the RFP that Glen Garber, Lexington Planning Department, prepared for our consideration. He recommends utilizing the services of a sole practitioner and has the names of several people we could consider It was decided that the Long Range Planning Committee should attend the next FCOA Board meeting on Thursday, October 28, 9:30 a.m. and request funding for a two phase site study as the first step in building a new Senior Center The request should be for a minimum of $10,000, with a contingency for an additional $5,000 should land viability testing be necessary Nancy asked Jackie Davison and Phyllis Rand to work with her in meetings with the consultant during the study Dan Fenn has spoken with Peter Kelley Chairman of the FCOA and member of the Permanent Buildings Committee. He is very interested in working with the Long-Range Planning Committee on this project. Dan will speak with him next week prior to the FCOA meeting. The press release that was edited at the last COA Board meeting will be submitted to the Lexington Minuteman, with appropriate photos, this week. There was a detailed discussion of the first draft of the preliminary facility report prepared by Nancy Suggestions were made regarding various parts of the report; Nancy will incorporate these into a second draft and ask committee members to review a specific section for editing. The committee discussed how to present the finished report to the Board of Selectmen. It was suggested that Clark Cowen make the presentation with help from Dan Fenn and Jackie Davison. Visual aids and graphs will be a necessary adjunct to the presentation. The committee should also be prepared to answer possible questions, such as the possibility of renovating the existing facility or other available town buildings and the feasibility of building an intergenerational facility It is important to present the report in the immediate future to be on the "fast track" for the municipal building list. Dan Fenn will speak with Peter Enrich, Chair of the Board of Selectmen, and Rick White for their feedback on this. Other Selectmen should also be contacted by committee members. Our goal should be to get a capital proposal for a new facility on the 2001 Town Meeting agenda. It may be necessary to request funding for architectural plans in the FY01 town budget. The meeting was adjourned at 6:15 p.m. Respectfully submitted, Phyllis Rand, secretary