HomeMy WebLinkAbout1999-02-10-COA-min.pdf LEXINGTON COUNCIL ON AGING
BOARD OF DIRECTOR'S MEETING MINUTES
FEBRUARY 10, 1999
ATTENDING Clark Cowen, Chairperson
Phyllis Rand
Nancy Freed, Staff
Jacqueline Davison
Barbara Rubin
Donald Graham
Anne Kriebel
Chris Gelling, Staff
Roz Gittleman, Human Services Liaison
Peg Jemison
Jane Trudeau
ABSENT Carol Murphy
Sheldon Spector
Marilyn Campbell
Dan Fenn
CHAIRPERSON'S REMARKS: Clark Cowen called the meeting to order at 4'40 p m. and
announced that after some persuasion, Dan Fenn has agreed to serve on the Board, following
Barbara Rubin's retirement. The minutes of the January 13 meeting were accepted as written.
FINANCIAL REPORT' Donald Graham presented two reports for the second FY'99 quarter;
one for the Town Appropriation Budget and the Other Income Budget. The Town Budget
indicates that expenses are on schedule. Income on the other budget comes from grants from
the Federal government, Minuteman Home Care, the State Office of Elder Affairs, as well as
donations from the FCOA. There were questions about the clarity of the two budgets. Don
welcomed suggestions and will present a revised format at the next Board meeting.
EDUCATION COMMITTEE REPORT Barbara Rubin reported on the all day program
scheduled for Wednesday, March 24 (snow date March 26), to celebrate Women's National
History Month. The title is WOMEN PUTTING YOUR STAMP ON AMERICA, with the tentative
program to include Senator Patricia McGovern as the keynote speaker Miriam Butts will
present a program on women in art, and there will be three workshops and musical
entertainment following lunch.
LONG RANGE PLANNING COMMITTEE REPORT Clark reported on the February 5 visit to
the Jenks Senior Center in Winchester Their organization is divided between the COA and the
Winchester Senior Assoc., a private group that raises up to $35,000 annually There are two
directors, a nurse, a part-time administrator, and a shared secretary It is a beautiful facility with
two large dining rooms, one of which is rented for functions. There are classrooms and a small
library A visit to the facility in Sudbury is planned in March.
FACILITY NEEDS DISCUSSION: Chris Gelling, Program Coordinator, distributed calendars to
show the various programs and activities scheduled for the use of the five rooms during the
month of March, 1999. Some of the rooms are used for Adult Education Daytime classes. There
are 130 slots per month, with only 17 openings left for March. The dining room is occupied
every afternoon; office space is inadequate.
Discussion of the Board members with Chris elicited the following suggestions to consider for a
new center two large multi-purpose rooms, one with a stage; an exercise room; several small
rooms (similar to the conference room); adequate storage space; additional bathrooms; a coat
room; possibly a gift shop; an arts and craft room; a video room; a professional kitchen; and a
small kitchen for use by smaller groups. It would also be desirable to be able to use the facility
on nights and weekends; and adequate parking is a must.
JIM NICOLORO PRESENTATION TO THE BOARD: Copies of the correspondence between
Mr Nicoloro and the Board were distributed. Jackie Davison reported on the long history of the
controversy and suggested that in order to bring closure to the issue, Mr Nicoloro be invited to
speak before the Board. He will be invited to the March 10 meeting and placed last on the
agenda. Jackie will chair that portion of the meeting.
TRUSTEES REPORT Peg Jemison reported that there had been a communication problem
with the Muzzey Trustee Board; she had not been notified of the last two meetings. Issues
regarding the parking seem to be resolved.
DIRECTOR'S REPORT Nancy reported on current staff projects. Two new brochures are
being developed--one on COA programs and the other on the Social Service Department
programs. They will be professional, easy to understand, and current. A detailed analysis of
staffing and programs will be presented at the next meeting. Minuteman Home Care has
appointed a Nutrition Site Manager Maureen McCarthy The program seems to running
smoothly Phyllis Rand reported that today, February 10, ninety people attended a special
Valentine Day lunch; Maureen handled the party very well.
The meeting was adjourned at 6:30 p.m.
Respectfully submitted,
Phyllis Rand, secretary