Loading...
HomeMy WebLinkAbout1999-01-13-COA-min.pdf LEXINGTON COUNCIL ON AGING BOARD OF DIRECTOR'S MEETING MINUTES JANUARY 13, 1999 ATTENDING Clark Cowen, Chairperson Phyllis Rand Nancy Freed, Staff Jacqueline Davison Marilyn Campbell Donald Graham Anne Kriebel Sheldon Spector Roz Gittleman, Human Services Liaison ABSENT Carol Murphy Barbara Rubin Jane Trudeau Peg Jemison Dan Fenn CHAIRPERSON'S REMARKS: Clark Cowen called the meeting to order at 4 40 p.m. He announced that Barbara Rubin will be leaving the Board at the end of this year and moving to California, and suggested that Dan Fenn be invited to join the Board to fill the vacancy Clark also discussed reactivating the various Board committees, and asked Phyllis Rand to prepare a current list for the next meeting. The minutes of the December 9 meeting were accepted as written. AD HOC NICOLORO COMMITTEE: Jackie Davison, chair of the committee, reported that they had met and researched the claims that Jim Nicoloro had made regarding funding for the Senior Citizens Club They found nothing to support the assertions of `non-feasance and a letter explaining this was written by Jane Trudeau and sent to Mr Nicoloro by registered mail. Copies of this letter were distributed to the Board members. Anne Kriebel expressed the Board's appreciation to the committee for their work in this matter TRUSTEES REPORT Nancy Freed read Peg Jemison's report of the Muzzey Trustees' Annual Meeting. There were three issues raised with regard to the COA---an article in the Lexington Minuteman stating that the Senior Center would be responsible for all of the town's Human Services (this was explained by Peg to the Trustees); monitoring the parking lot (there has been positive feedback on the cooperation that the COA has been giving the Trustees); and the L_ possibility of the Senior Center seeking an alternative site (Anne Kriebel volunteered to check the master deed and report back to the Board). DIRECTOR'S REPORT DECEMBER ACTIVITIES: Nancy reported that December was a very busy month with many activities and hard work by the staff and volunteers. As of January 4, Minuteman Home Care will be responsible for the Nutrition Program. There were many meetings With the staff, resulting in improved morale. Nancy handed out copies of a list of Key Operating Values and Principals for the staff, which have been effective in boosting the staff morale. One example is to have a rotating facilitator at weekly staff meetings and an agenda with specific tasks and action plans. Two new detailed brochures are being developed, one for the Senior Center and COA and the other for Social Services. They will be reviewed by the COA and the Senior Management Team and mailed to everyone in Lexington. NUTRITION PROGRAM: Phyllis Rand and Margaret Ludwick have been covering the Nutrition Program for MHC the first two weeks of January until a permanent coordinator is hired by MHC. Some of the Meals on Wheels drivers and other volunteers have left, and it will be necessary to recruit new volunteers. FY00 BUDGET All of the MOW bills were paid at the end of December and bills for the December deliveries have been mailed. A final report should be available at the next meeting. Letters were sent to all of the MOW clients explaining the change and new price structure. Copies of the overview of the FY00 budget and the supplemental request were dis- tributed to the Board and discussed. The request for funding for a weekly luncheon shuttle was denied, and funds may have to be transferred from other line items to cover any projected deficits. There will be a capital request in the FY01 budget for $50,000 for a design consultant for an alternate site. The concept of a community center is the current thinking on this. OTHER BUSINESS: Nancy will present a summation of the Needham COA report at the next meeting. There will be a meeting of the Long Range Planning Committee on Wed., Jan. 27 at 4 p.m. and a visit to the Winchester Senior Center on Friday, Feb. 5. The meeting was adjourned at 6.15 p.m. Respectfully submitted, Phyllis Rand, secretary E LEXINGTON COUNCIL ON AGING BOARD OF DIRECTORS COMMITTEE ASSIGNMENTS 1998-1999 EDUCATION Development of special Senior Center programming. MEMBERS Barbara Rubin, Chair Jackie Davison Anne Kriebel Phyllis Rand Chris Gelling LONG RANGE PLANNING Assess the space needs required by Center programs, recommend a new site, develop a plan and strategy to present such recommendations to the appropriate Town Boards. MEMBERS Clark Cowen, Chair Jackie Davison Phyllis Rand Donald Graham Sheldon Spector Nancy Freed Dan Fenn VISITING COMMITTEE. Serve as liaison between the Board and the various groups using the Center It would involve regular visits to the different activities and reporting to the Board as to "how things are going" MEMBERS all COA Board members Chris Gelling INTERGENERATIONAL COMMITTEE. Work with staff to devise strategies for involving young people and seniors in multigenerational activities at the Center, as well as, outside the Center MEMBERS Jane Trudeau Roz Gittleman Anne Kriebel Phyllis Rand Chris Gelling, staff liaison - SENIOR HEALTH MONITOR PROGRAM Study the issue of program maintenance in the face of increasing enrollments resulting from changes in funding by Medicare. MEMBERS Marilyn Campbell Donald Graham Amy Yang, staff liaison ADULT SOCIAL DAYCARE PROGRAM Investigate the issues involved in providing a fifth day of services. MEMBERS Sheldon Spector Carol Murphy Peg Jemison Carolyn Griffith, staff liaison DINING ROOM COMMITTEE. Oversee dining room activities and functions. MEMBERS Carol Murphy Phyllis Rand