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HomeMy WebLinkAbout1998-02-11-COA-min.pdf LEXINGTON COUNCIL ON AGING BOARD OF DIRECTORS MEETING MINUTES FEBRUARY 11, 1998 ATTENDING Clark Cowen, Chairperson Phyllis Rand Nancy Freed, Staff Jacqueline Davison Peg Jemison Sheldon Spector Caro/ Murphy Roz Gittleman, Human Services Liaison John Curry Dan Fenn, Board of Slectmen Liaison Barbara Rubin Jane Trudeau ABSENT Gene Isotti Anne Kriebel CHAIRPERSON'S REMARKS. Clark Cowen called the meeting to order at 4:30 p.m. and noted with regret that John Curry is leaving the Board at the end of June due to personal reasons. Clark expressed the Board's appreciation of John's ten years of dedicated service as the COA treasurer FINANCIAL REPORT John distributed printouts of the following budgets and reviewed the details of them. They are semi-annual reports—July '98 thru Dec. '98. MEALS ON WHEELS: There was a deficit of$1290 as of December; however, additional receipts plus an advance on the FCOA scholarship and the partial salary grant from Minuteman Home Care have offset this amount. John indicated that the program has almost reached a break even point but continues to warrant close monitoring. Nancy reported that the daily number of clients is now about 32 and that efforts are continuing to publicize the program. SOCIAL DAY CARE. This program is doing well; attendance is up significantly There are still some openings; every day is not filled to capacity, which is 30. GENERAL FUND-ADMINISTRATION: This section is satisfactory; less than half of the budgeted amount has been spent. GENERAL FUND-SUPPORT SERVICES: John explained that the IRS requires the people on the Tax Write-Off Program be listed as paid employees. Therefore, they have been moved from a contractual basis to personnel basis. The balance of this budget is fine. GENERAL FUND-NUTRITION AND RECREATION: Both are OK. GENERAL FUND-COA ADULT DAY CARE PROGRAM: This budget, which had been conservatively planned, is also doing well. The estimates for operating expenses appear to be OK. A suggestion was made that an automatic thermostat be installed at the Day Care House to monitor the use of heat more efficiently MINUTES: The minutes of the January 14 meeting were accepted with the following correction. On page 2 under Other New Business, the second half of the second sentence should read "and they are considering getting legal advice" EDUCATION COMMITTEE UPDATES: Barbara Rubin congratulated everyone on the outstanding success of the Post Grad For A Day Program. The next program will be held on Friday, March 20 to celebrate National Women's History Month. Barbara and Anne Novak have been working on this event, "Women: A Celebration of Our Past, Present, and Future" Dr Ruth Jacobs and Selma Williams will speak in the morning. Following lunch, there will be a panel presentation on Women in Literature, Music, and Sports. Phyllis Gleason, Eunice Alberts Nicholson, and Mary Pratt will participate on this panel. DIRECTOR'S REPORT BOARD COMMITTEES: Jane Trudeau had asked Nancy how the Board could help her and the staff Nancy discussed this with the staff, and ideas for several committees within the Board were suggested. Clark suggested a Visiting Committee, whose members would attend the various programs offered, observe, and report back to the Board. Jackie Davison suggested a Long Range Planning Committee to assess needs and plan for a new Senior Center The ideas from Nancy and the staff are for an Intergenerational Committee to help Chris Gelling make connections and plan programs; a committee to help with the Senior Health Monitor Program; and a committee to help Caroline Griffith get volunteers for programs for the Adult Day Group. Carol Murphy, who is working with the Senior Volunteer Corps, suggested the use of this group to fill that need. It was decided that a list of the suggested committees be mailed to the Board Members before the next meeting, when the discussion can be continued. Jane Trudeau volunteered to work on this project. SENIOR HEALTH MONITOR PROGRAM: Nancy reported, on behalf of Karen Santucci, that a request for additional funds for this program on the FY'98 budget could not be made. Plans have been made to accommodate the current clients. Intake has been closed, visits have been triaged, and an increase in co-payments has been requested. There is an on going discussion of the feasibility of the COA running the program rather than using an outside provider SPACE/BRIDGE GROUP ISSUE: Nancy and Clark have received letters from a group of bridge players who are unhappy about the room assignments made to them. A schedule has been made to accommodate their needs when they have to be moved from their usual room. There was no other business, and the meeting was adjourned at 6.15 p.m. Respectfully submitted, Phyllis Rand, secretary