Loading...
HomeMy WebLinkAbout1997-04-09-COA-min.pdf LEXINGTON COUNCIL ON AGING BOARD OF DIRECTOR'S MINUTES APRIL 9, 1997 ATTENDING Clark Cowen, Chairperson John Curry, Treasure Sheldon Spector Gene Isotti Barbara Rubin Roz Gittleman, Human Services Liaison Carolyn Griffith, Staff Nancy Freed, Staff ABSENT Jacqueline Davison Peg Jemison Anne Kriebel Ed Grant Jack Fisher Phyllis Rand CHAIRPERSON'S REMARKS The meeting was called to order by Clark Cowen at 4:35pm. The minutes of the March 1997 meeting were accepted. Following research on the proxy issue the by laws of the Council On Aging states the following: Council On Aging members may vote in person or by written proxy which proxies shall be filed before being voted with the secretary or other person responsible for recording the proceedings for the meeting. TREASURER'S REPORT John Curry reviewed the second quarter financial reports. The Meals on Wheels account is of the greatest fiscal concern Meals on Wheels total payments received have dramatically decreased comparing year to date balances of February 1996 to February 1997 This decrease is due to later billing and payments, specific client accounts and fewer clients being served Discussion focused on evaluation, reviewing scholarships, timely billing and publicity for additional clients. Following the review by John Curry and Nancy Freed the board may be asked to review the current Meals on Wheels client charge. DAY CARE PROGRAM REPORT Welcome was given by Carolyn Griffith to the new home of the Adult Day Care Program, following a tour and program review There is a fiscal problem with the Day Care Program moving off site. The Office of Elder Affairs has advised Nancy through Minuteman Home Care that the new Day Care site is not considered a meal site and, therefore, a donation request of $1 75 can no longer be the funding mechanism for the meals program. The catering vendor will have be paid directly We are considering billing the private pay day care clients for the $2 cost of the meal The cost for subsi- dized Minuteman Home Care clients who compromise about one-third of the total clients, may be passed on to the private pay clients. Nancy will review this with John Curry and report back to the Board. The cost of a nutrition coordinator at approximate- ly 17 5 hours per week will also become a Day Care Program expense It is recom- mended that the program continue to use the current vendor for food and Minuteman Home Care for paper products as prices are good. Adding a 5th day to the program was discussed. It was agreed that the program would live at the site before adding clients. Clients would then be increased slowly to a maximum of 30 per day An echo problem in the new house was identified by Board members It is anticipated that furniture and dividers will address this problem. It was recommended that Clark Cowen make an announcement publicizing the Senior Center and new Day Care House at Town Meeting It was also suggested that the Board serve as hosts for the June Open House. OTHER BUSINESS Nancy reported on the process for hiring the Day Care House Nutrition Coordinator and Senior Center Administrative Assistant. The meeting was adjourned at 6-15