HomeMy WebLinkAbout1997-04-09-COA-min.pdf LEXINGTON COUNCIL ON AGING
BOARD OF DIRECTOR'S MINUTES
APRIL 9, 1997
ATTENDING Clark Cowen, Chairperson
John Curry, Treasure
Sheldon Spector
Gene Isotti
Barbara Rubin
Roz Gittleman, Human Services Liaison
Carolyn Griffith, Staff
Nancy Freed, Staff
ABSENT Jacqueline Davison
Peg Jemison
Anne Kriebel
Ed Grant
Jack Fisher
Phyllis Rand
CHAIRPERSON'S REMARKS
The meeting was called to order by Clark Cowen at 4:35pm. The minutes of the
March 1997 meeting were accepted. Following research on the proxy issue the by
laws of the Council On Aging states the following: Council On Aging members may
vote in person or by written proxy which proxies shall be filed before being voted with
the secretary or other person responsible for recording the proceedings for the
meeting.
TREASURER'S REPORT
John Curry reviewed the second quarter financial reports. The Meals on Wheels
account is of the greatest fiscal concern Meals on Wheels total payments received
have dramatically decreased comparing year to date balances of February 1996 to
February 1997 This decrease is due to later billing and payments, specific client
accounts and fewer clients being served Discussion focused on evaluation, reviewing
scholarships, timely billing and publicity for additional clients. Following the review by
John Curry and Nancy Freed the board may be asked to review the current Meals on
Wheels client charge.
DAY CARE PROGRAM REPORT
Welcome was given by Carolyn Griffith to the new home of the Adult Day Care
Program, following a tour and program review There is a fiscal problem with the Day
Care Program moving off site. The Office of Elder Affairs has advised Nancy through
Minuteman Home Care that the new Day Care site is not considered a meal site and,
therefore, a donation request of $1 75 can no longer be the funding mechanism for the
meals program. The catering vendor will have be paid directly We are considering
billing the private pay day care clients for the $2 cost of the meal The cost for subsi-
dized Minuteman Home Care clients who compromise about one-third of the total
clients, may be passed on to the private pay clients. Nancy will review this with John
Curry and report back to the Board. The cost of a nutrition coordinator at approximate-
ly 17 5 hours per week will also become a Day Care Program expense It is recom-
mended that the program continue to use the current vendor for food and Minuteman
Home Care for paper products as prices are good.
Adding a 5th day to the program was discussed. It was agreed that the program would
live at the site before adding clients. Clients would then be increased slowly to a
maximum of 30 per day
An echo problem in the new house was identified by Board members It is anticipated
that furniture and dividers will address this problem.
It was recommended that Clark Cowen make an announcement publicizing the Senior
Center and new Day Care House at Town Meeting It was also suggested that the
Board serve as hosts for the June Open House.
OTHER BUSINESS
Nancy reported on the process for hiring the Day Care House Nutrition Coordinator
and Senior Center Administrative Assistant. The meeting was adjourned at 6-15