HomeMy WebLinkAbout1997-03-12-COA-min.pdf LEXINGTON COUNCIL ON AGING
BOARD OF DIRECTORS MEETING MINUTES
MARCH 12, 1997
ATTENDING Clark Cowen, Chairperson
Phyllis Rand
Roz Gittleman, Human Services Liaison
Sheldon Spector
Nancy Freed, Staff
Dan Fenn, Board of Selectmen
Jack Fisher
Peg Jemison
ABSENT John Curry
Jacqueline Davison
Gene Isotti
Anne Kriebel
Ed Grant
Barbara Rubin
CHAIRPERSON'S REMARKS
The meeting was called to order by Clark Cowen at 4 35 p.m. The question of proxy votes was
discussed since there was not a quorum of members present. Jack Fisher will research this and
report back at the next meeting. The minutes of the February 12th meeting were accepted as
written.
DIRECTOR'S REPORT
COA FINAL BUDGET Nancy distributed copies of the final budget that will be presented to the
Town Meeting this month. It reflects the reorganization of the Social Services Department and
details how the various positions are funded. The FY98 proposed budget of $336,634 has been
reduced by $13,000 to $323,634 This $13,000 is to fund a prevention of domestic violence
program, for which we will now try to obtain grant money It was also decided that this item should
be placed under the Preventive Services Program (line item #6300) rather that the COA Program
(line item #6100). Nancy reviewed itemized line items, discussing changes in the position of
Program Coordinator
DAY CARE HOUSE UPDATE A copy of the presentation to the Board of Selectmen on March 3rd
on the Adult Day Care Program was distributed to the Board members. The presentation includes
a detailed description of the program and the projected FY98 expenses and was very well received
by the Selectmen, The COA Board reviewed this with Nancy
( Nancy reported that the finishing touches are being done to the house; rent will be due as of April
1st. The furniture, at a cost of $11,000, has been purchased and delivered to the house, The
projected date for the move is mid-April. There will be open houses for Town officials, the families
of Day Care clients, and other interested parties.
r BOARD OF DIRECTORS MINUTES -2- MARCH 12, 1997
There is a fiscal problem with the Day Care Program moving offsite. The Office of Elder Affairs has
advised Nancy through Minuteman Home Care that the new Day Care site is not considered a meal
site; and, therefore, a donation request of $1 75 can no longer be the funding mechanism for the
meals program. The catering vendor will have to paid directly We are considering billing the
private pay day care clients for the $2 cost of the meal. The cost for the subsidized Minuteman
Home Care clients, who compromise about one-third of the total clients, may be passed on to the
private pay clients. Nancy will review this with John Curry and report back to the Board
PROGRAM COORDINATOR Nancy announced that Chris Gelling has been selected to fill the
position of Program Coordinator and will start effective April 1st. The position of Administrative
Assistant will have to filled, and Chris will help out until that position is filled. Nancy also
announced that Diana Grammont, Intergenerational Coordinator is leaving, effective March 19th;
and Laura Clowe, Senior Volunteer Corps Coordinator is leaving, effective March 14th.
NUTRITION PROGRAM UPDATE The dining room is being painted by DPW and will be
redecorated with a country motif Three volunteer consultants from the community will help with
this project.
OTHER BUSINESS It was suggested that Clark speak briefly before Town Meeting to thank them
for the funding for the Day Care house. Nancy reported that the Fire Department's Spaghetti
Dinner on March 9th was a big success, with over 200 seniors attending. The meeting was
adjourned at 6 PM.
Respectfully submitted,
Phyllis Rand, Secretary
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