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HomeMy WebLinkAbout1997-03-12-COA-min.pdf LEXINGTON COUNCIL ON AGING BOARD OF DIRECTORS MEETING MINUTES MARCH 12, 1997 ATTENDING Clark Cowen, Chairperson Phyllis Rand Roz Gittleman, Human Services Liaison Sheldon Spector Nancy Freed, Staff Dan Fenn, Board of Selectmen Jack Fisher Peg Jemison ABSENT John Curry Jacqueline Davison Gene Isotti Anne Kriebel Ed Grant Barbara Rubin CHAIRPERSON'S REMARKS The meeting was called to order by Clark Cowen at 4 35 p.m. The question of proxy votes was discussed since there was not a quorum of members present. Jack Fisher will research this and report back at the next meeting. The minutes of the February 12th meeting were accepted as written. DIRECTOR'S REPORT COA FINAL BUDGET Nancy distributed copies of the final budget that will be presented to the Town Meeting this month. It reflects the reorganization of the Social Services Department and details how the various positions are funded. The FY98 proposed budget of $336,634 has been reduced by $13,000 to $323,634 This $13,000 is to fund a prevention of domestic violence program, for which we will now try to obtain grant money It was also decided that this item should be placed under the Preventive Services Program (line item #6300) rather that the COA Program (line item #6100). Nancy reviewed itemized line items, discussing changes in the position of Program Coordinator DAY CARE HOUSE UPDATE A copy of the presentation to the Board of Selectmen on March 3rd on the Adult Day Care Program was distributed to the Board members. The presentation includes a detailed description of the program and the projected FY98 expenses and was very well received by the Selectmen, The COA Board reviewed this with Nancy ( Nancy reported that the finishing touches are being done to the house; rent will be due as of April 1st. The furniture, at a cost of $11,000, has been purchased and delivered to the house, The projected date for the move is mid-April. There will be open houses for Town officials, the families of Day Care clients, and other interested parties. r BOARD OF DIRECTORS MINUTES -2- MARCH 12, 1997 There is a fiscal problem with the Day Care Program moving offsite. The Office of Elder Affairs has advised Nancy through Minuteman Home Care that the new Day Care site is not considered a meal site; and, therefore, a donation request of $1 75 can no longer be the funding mechanism for the meals program. The catering vendor will have to paid directly We are considering billing the private pay day care clients for the $2 cost of the meal. The cost for the subsidized Minuteman Home Care clients, who compromise about one-third of the total clients, may be passed on to the private pay clients. Nancy will review this with John Curry and report back to the Board PROGRAM COORDINATOR Nancy announced that Chris Gelling has been selected to fill the position of Program Coordinator and will start effective April 1st. The position of Administrative Assistant will have to filled, and Chris will help out until that position is filled. Nancy also announced that Diana Grammont, Intergenerational Coordinator is leaving, effective March 19th; and Laura Clowe, Senior Volunteer Corps Coordinator is leaving, effective March 14th. NUTRITION PROGRAM UPDATE The dining room is being painted by DPW and will be redecorated with a country motif Three volunteer consultants from the community will help with this project. OTHER BUSINESS It was suggested that Clark speak briefly before Town Meeting to thank them for the funding for the Day Care house. Nancy reported that the Fire Department's Spaghetti Dinner on March 9th was a big success, with over 200 seniors attending. The meeting was adjourned at 6 PM. Respectfully submitted, Phyllis Rand, Secretary L