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HomeMy WebLinkAbout1996-11-13-COA-min.pdf LEXINGTON COUNCIL ON AGING BOARD OF DIRECTORS MEETING MINUTES NOVEMBER 13, 1996 ATTENDING Clark Cowen, Chair Phyllis Rand Sheldon Spector Nancy Freed, Staff Karen Santucci, Staff Ed Grant Peg Jemison Roz Gittleman, Human Services Liaison Barbara Rubin Gene Isotti Jackie Davison ABSENT John Curry Jack Fisher Anne Kriebel CHAIRPERSON'S REMARKS Clark Cowen called the meeting to order at 4:40 p.m. A motion was made and passed to welcome Nancy Freed as the new Director of Social Services. Clark reported that the political debate, which he chaired, took place and that the letter to the Lexington Minuteman discussed at the last meeting was printed. Regarding committee assignments, the revised list is as follows: EDUCATION--Barbara Rubin, Gene Isotti, Jack Fisher, Jackie Davison INTERGENERATIONAL--Sheldon Spector RECREATION--Clark Cowen, Phyllis Rand ADULT DAY CARE--Peg Jemison, Jackie Davison, Ed Grant The minutes of the October meeting were accepted as written. DIRECTOR'S REPORT FEE POLICY FOR CLUB, ACTIVITIES, DINING ROOM MENU ITEMS Nancy reported that Marie Galloway, Nutrition Coordinator, would like to make and sell muffins for a small fee to cover the cost of ingredients to seniors and staff using the Senior Center The Board expressed its approval. Regarding fees that clubs charge to cover the cost of supplies, there was some discussion about the amount of the fee and the possibility of scholarships. A motion was made and passed that the specific club or activity should confer with Nancy, who would report to the COA Board, about the amount of the fee. Council on Aging Board Minutes -2- November 13, 1996 ( ADULT DAY CARE OFFSITE Karen Santucci reported that the Lincoln Board of Appeals has given approval, pending reviews by the Fire Department, Board of Health, and Building Inspector The students are busy working on the interior, and Peter Kelley will work with Minuteman Tech on the interior painting. A grant to purchase a computer for the site has been approved, and a letter will be sent to Raytheon for donations of appliances. Karen expressed her appreciation for the gifts received from the Board. BUDGET REVIEW Nancy distributed a COA financial profile, prepared by Chris Gelling, for the Board's review It is an overview of expenses and income, with charts showing grants and fee-for-service accounts. On November 25th, Nancy will present the 1997 COA operating budget to the Board of Selectmen. Some Board members may be asked to attend this meeting on December 2, 1996. NANCY FREED'S INITIAL TASK PLAN IMMEDIATE PLANS Moving the Adult Day Care offsite and transportation for the program. Nutrition Program--working with MHC to enlarge the menu to attract a wider range of seniors. Budget presentation. Refunding Recreation Enterprise Account A lengthy discussion followed regarding the need for fund raising for one half of the program coordinator's salary Serious reservations were expressed about the use of fund raising for salary purposes. A motion was made and passed that the salary of the program coordinator should be part of the COA operating budget in the presentation to the Board of Selectman. Refunding DEA grants for outreach workers. Seeking grants for the Senior Service Corps coordinator LONG TERM GOALS Needs assessment of the seniors in the community Strategic planning process for where we should be in three and five years. These will be given to the Board in an informal memo. The meeting was adjourned at 6:05 p.m. Respectfully submitted, Phyllis Rand