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HomeMy WebLinkAbout1995-01-20-COA-min.pdf LEXINGTON COUNCIL ON AGING BOARD OF DIRECTORS MEETING MINUTES JANUARY 20, 1995 ATTENDING Clark Cowen, Chair Phyliss Rand Steve Baran, Staff Linda Crew Vine, Staff Monica Chang Dan Fenn, HOS Liaison John Curry Ed Grant Roz Gittleman, Human Services Liaison Gene Isotti Peg Jemison Absent Jack Fisher, Barbara Rubin, Jackie Davison CHAIRPERSON'S REMARKS Clark Cowen called the meeting to order at 11 05 am Clark reported that the Rotary Dinner was a huge success; over 250 seniors attending the minutes of the previous meeting were accepted 1 FINANCIAL UPDATE John Curry reviewed the first six months of the COA budget The Meals on Wheels program is self funding with a small surplus even though the cost of each meal has gone up 20 cents Linda authorized two additional frozen meals for each client because of the inclement weather conditions There may be a problem with the Social Day Care budget because of increasing transportation costs Linda explained that there had been serious problems with Share-a-Ride services, especially safety issues Share-a-Ride terminated our contract, effective Jan 19; and new vendors were sought SCM in Malden was the only one with experience in Adult Day Care services to make a viable offer However, their cost will be a one-third increase from $6 25 to $8 90 each way And they cannot pick up until 4 pm , extending the program two hours This will have an impact on staffing hours, adding $2200 per year to their cost Carolyn Griffith has worked very hard with the staff and clients ' families to resolve these problems It will be necessary to charge $3 per ride and this is agreeable to the families A motion was made and seconded to assess a transportation fee of $3 00 each way for Day Care clients, effective March 4, 1996 This motion was passed The balanced budget presented by the Town Manager' s Office included full funding for the COA This includes $36, 000 for an offsite location for the Day Care program The committee looking for a site has been making inquiries; and Linda will send letters to the various churches and service clubs to see if they have available ( space The rest of the COA budget seems to be in pretty good shape, although there may be a problem with the direct services provided by the Senior Health Monitor Nurses They have not been meeting the specifications of our contract with them; a letter will be sent asserting our concern DIRECTOR'S REPORT Senior Volunteer Corps We have received $5 , 000 from Raytheon, the first half of the grant from them Linda will advertise for a coordinator to work 15 hours per week to start the program as soon as possible Linda introduced the idea of reorganizing the dining room There are currently a Meals on Wheels manager, hired by the town, who works 20 hours per week; a Nutrition Site manager, hired by Minuteman Home Care, who works 20 hours per week; and a Supper Club manager, who works 3 hours per week If Day Care moves off site, half of the congregant meal participants will leave Linda suggested a Nutrition Manager, working 6 hours per day to do the combined meals on wheels, frozen meals, and congregant meals, to be effective July 1, 1996 Minuteman Home Care will consider a grant to the COA to cover part of the salary for this new position A motion was made and seconded to support the Executive Director of the COA in pursuing with the Town Manager the implementation of a position of Nutrition Manager to direct the meals on wheels program, the frozen food program, the congregant site meals program , and possibly the supper club program This motion was passed Linda distributed copies of a memo from the Board of Health regarding the services of the Cambridge VNA doing blood pressure screening, stating that the services will end March 31, 1996 Their services have been very erratic and unreliable; and a request will be made have these funds transferred to the COA so that a new provider may be found The meeting was adjourned at 12 30 pm. Respectfully submitted, Phyllis Rand l