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HomeMy WebLinkAbout2001-01-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Wednesday January 10. 2001 mee_r in the Construction Trailer on the high school grounds, as approved December 13, 2001 The meeting was called to order at 7.20 p.m. by Chairman Kelley with other PBC members Himmel, Kennedy Poinelli and Touart present. Also attending were Project Manager/Owner's Representative Bill Kealy Director of School Building Maintenance John Moynihan, Sandy Hart of the Comptroller's Office , Philip Lewis of HMFH, Capital Expenditures Committee member George Burnell and School Committee members Robin DiGiammarino and Michelle Hutnick. Minutes of January 1 2001 APPROVED with minor amendment. Project Manager's retort (summarized in writing) was presented by Kealy Questions were raised about doors being installed at Clarke. Noted that the urethane finish may be a problem for air quality Committee members inquired if the doors were pre-sealed. Kealy said he would check on this and report back to the committee. Reporting on Diamond, Kealy read a letter from Eastern Contractors requesting authorization to change the order of work in progress. Reasons given were weather conditions and temperatures affecting the progress. Some members asked if Eastern had submitted a CPM and Kealy said they had. Discussion followed regarding the roofing schedule, which would be affected by their request. At Diamond there is to be a full roof replacement, whereas at Clarke only repairs are planned. PBC expressed reluctance to allow the changes fearing that Eastern might then ask for a delay claim. The Chairman suggested hiring a monitoring service to oversee the work to assure that Eastern follows the schedule. Other changes in the letter involve work in classrooms and would require the approval of the School Committee and school administration. John Moynihan asked to hold off any decisions until he could meet with them. The meeting took a break from 8.10 to 8.25 for a tour of the completed areas of the High School with Kealy and Clerk-of-the-Works Paul Sullivan. Payment requisitions and Change Order requests were discussed with Philip Lewis of HMFH. Chairman Kelley suggested that change order requests be received by the committee at the meeting prior to approval so that committee members have time to review and discuss them. Eastern's requisition in the amount of$697,154.65 was APPROVED Peabody's requisition in the amount of$733,948.00 was APPROVED provided that credit be issued prior to the next payment. Peabody Change Order No. 9 in the amount of$58,093.00 APPROVED Eastern Change Order Nos. 6 and 7 in the amounts of$7,377.00 and $8,142.00 respectively APPROVED PBC Minutes of January 10, 2001 -page 2 Cost estimate guidance was given by PBC to George Burnell for senior center planning. Elementary school design uncertainty was expressed by PBC members, particularly in regard to the Harrington School. Robin DiGiammarino told the committee that information and schematic plans are needed for presentation in a public forum. Further discussion revolved around uses for the old school structures, cost advantages and disadvantages. Members suggested that a site analysis might be useful for determining these factors. No resolution was reached. Moynihan and DiGiammarino will have further discussions with the School Committee. Meeting ended at about 10:45 p.m. Respectfully submitted, from notes of Sandy Hart, 644/i-d--/ seava....„, Erna S. Greene, Secretary Written materials available at meeting 1) Project Manager's report summary 2) Letter from Eastern requesting out of phase work