HomeMy WebLinkAbout2001-01-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday January 10. 2001 mee_r in the Construction Trailer on the high school
grounds, as approved December 13, 2001
The meeting was called to order at 7.20 p.m. by Chairman Kelley with other PBC members
Himmel, Kennedy Poinelli and Touart present. Also attending were Project Manager/Owner's
Representative Bill Kealy Director of School Building Maintenance John Moynihan, Sandy Hart
of the Comptroller's Office , Philip Lewis of HMFH, Capital Expenditures Committee member
George Burnell and School Committee members Robin DiGiammarino and Michelle Hutnick.
Minutes of January 1 2001 APPROVED with minor amendment.
Project Manager's retort (summarized in writing) was presented by Kealy Questions were
raised about doors being installed at Clarke. Noted that the urethane finish may be a problem for
air quality Committee members inquired if the doors were pre-sealed. Kealy said he would
check on this and report back to the committee.
Reporting on Diamond, Kealy read a letter from Eastern Contractors requesting authorization to
change the order of work in progress. Reasons given were weather conditions and temperatures
affecting the progress. Some members asked if Eastern had submitted a CPM and Kealy said
they had. Discussion followed regarding the roofing schedule, which would be affected by their
request. At Diamond there is to be a full roof replacement, whereas at Clarke only repairs are
planned. PBC expressed reluctance to allow the changes fearing that Eastern might then ask for
a delay claim. The Chairman suggested hiring a monitoring service to oversee the work to assure
that Eastern follows the schedule. Other changes in the letter involve work in classrooms and
would require the approval of the School Committee and school administration. John Moynihan
asked to hold off any decisions until he could meet with them.
The meeting took a break from 8.10 to 8.25 for a tour of the completed areas of the High School
with Kealy and Clerk-of-the-Works Paul Sullivan.
Payment requisitions and Change Order requests were discussed with Philip Lewis of HMFH.
Chairman Kelley suggested that change order requests be received by the committee at the
meeting prior to approval so that committee members have time to review and discuss them.
Eastern's requisition in the amount of$697,154.65 was APPROVED
Peabody's requisition in the amount of$733,948.00 was APPROVED provided that credit be
issued prior to the next payment.
Peabody Change Order No. 9 in the amount of$58,093.00 APPROVED
Eastern Change Order Nos. 6 and 7 in the amounts of$7,377.00 and $8,142.00 respectively
APPROVED
PBC Minutes of January 10, 2001 -page 2
Cost estimate guidance was given by PBC to George Burnell for senior center planning.
Elementary school design uncertainty was expressed by PBC members, particularly in regard to
the Harrington School. Robin DiGiammarino told the committee that information and schematic
plans are needed for presentation in a public forum. Further discussion revolved around uses for
the old school structures, cost advantages and disadvantages. Members suggested that a site
analysis might be useful for determining these factors. No resolution was reached. Moynihan
and DiGiammarino will have further discussions with the School Committee.
Meeting ended at about 10:45 p.m.
Respectfully submitted, from notes of Sandy Hart,
644/i-d--/ seava....„,
Erna S. Greene, Secretary
Written materials available at meeting
1) Project Manager's report summary
2) Letter from Eastern requesting out of phase work