HomeMy WebLinkAbout2001-04-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday April 10. 2001 meeting in the Construction Trailer on the high school
grounds, as approved December 13 2001
The meeting was called to order at 7:20 p.m. by Chairman Kelley with other PBC members
Cannalonga, Himmel Johnson and Poinelli present. Also attending were Project
Manager/Owner's Representative Bill Kealy, Director of School Facilities John Moynihan,
School Committee Chairman Robin DiGiammarino, Gabe Petino and Philip Lewis of HMFH
and Sandy Hart of the Comptroller's office.
Materials distributed included the following
Meeting agenda
Project Manager's Notes of 4 April 2001
Draft Elementary School Educational Specifications for Fiske and Harrington schools
(On a state-supplied form)
Policy Issues Related to Elementary School Capital Planning, November 6, 1996,
Amended April 9, 2001
Copies of requisitions for payment from Eastern and Peabody were passed around for
examination and then collected after approval
Splitting the Science Building lengthwise into two phases, starting with the back portion, where
the first floor wall is to be moved outward, is now being explored seriously This phase revision
was suggested by the science staff as a solution to the shortage of science-outfitted swing space.
Peabody's immediate reaction was to hint at higher cost, out-of phase work for tradesmen and
difficulty due to the utility intensity of the science building. Negotiations are now in progress,
hopefully with supervisory members of Peabody HMFH thinks the idea is feasible. Needed
would be a sound proof partition between the construction work and ongoing school areas of the
building. PBC members advised that Peabody needs to be given a scope of work in order to
price the change. Committee members also commented that some scaling down of the science
program should be explored, and in particular this might be the time to try micro scaling to save
space and materials.
Moynihan is working with the science people, who might need some convincing on ways to
implement the plan. He also recommended that if temporary space is needed, existing science
room furniture could be used to help outfit temporary classrooms. He is also exploring the
availability and price of lab-outfitted portable classrooms. When a plan change is agreed upon, a
change order will be required.
Requisition #10 from Eastern in the amount of$1,028,094 75 representing about 60 percent
completion, was presented, discussed and APPROVED
Requisition#13 from Peabody for$546,766.00 representing about 55.2 percent completion was
presented, discussed and APPROVED This included some certain change orders. One change
order involved 14 corridor fire doors upon which the town requested that electric hold-open
PBC Minutes April 10, 2001 -page 2
devices be installed. The installation of a gas meter had been reduced from $24,000 to $21,710,
It was noted that work had to be done over Columbus Day weekend in order to meet the school's
October 15 deadline for heating. Another change order item for $12,000 was needed to add steel
supports needed for air-handling units. Another change order item for heating pipe risers
eliminated a potentially dangerous condition. A total of$1.7 million of contingency funds has
been spent.
In response to a question about how much contingency has been spent at the high school, Sandy
Hart said that she had a breakdown of contingency expenditures by school at her office. The
$138,000 in bills for moving expenses at the high school will come from contingency
Personnel changes at the high school are coming this summer. Principal Lanoue and his assistant
Dulong are moving on to positions in other towns, while Tony Capezza is retiring. The School
Committee and Superintendent are working on replacements.
Moynihan announced that tomorrow at noon there will be a tour with TLCR to view a modular
elementary school in Westford. On Thursday morning at 9 a.m. there will be a Bowman and
Estabrook designer selection pre-proposal conference. Thirty-two firms have requested copies of
the request for proposals.
Meeting adjourned at 9:30 p.m.
Respectfully submitted,
Erna S. Greene, Secretary