HomeMy WebLinkAbout2001-05-01-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday May 1 2001 meeting in the Construction Trailer on the high school
grounds, as approved November 12, 2002.
The meeting was called to order shortly after 7:20 p.m. by Chairman Kelley with other PBC
members Cannalonga, Himmel, Kennedy and Touart present. Also attending were Project
Manager/Owner's Representative Bill Kealy; Director of School Facilities John Moynihan;
School Committee Chairman Robin DiGiammarino; Olga Kahn, Philip Lewis and Gabe Petino
of HMFH, Sandy Hart of the Comptroller's office; and Selectman Dawn McKenna.
Materials distributed included the following
Meeting agenda
Project Manager's Notes of 1 May 2001
Summaries of Eastern Contractors' Change Order No. 8 for$37,950.00 at Clarke and
their Change Order No. 9 for $75, 639.00 at Diamond
Two 6-page Cost Summary lists for middle school change orders, change order requests
and contract change directives, their origins and how they were dealt with
Draft plans in color and black and white of proposed phasing change by splitting the
Science Building G, drawn by Dan Vallee
Comparison science lab swing space alternative preliminary estimates from four different
firms for modular classroom conversions, information compiled by Dan Vallee
From HMFH two sheets of contingency analysis broken down by school and budget
percentages
Discussion of Change Orders for middle schools raised questions. At Clarke some heavy
equipment that was built in had to be removed from the industrial arts classroom; vinyl tile
installation in the triangular classrooms and asbestos removal involved premium time;
substituting rubber for vinyl tile on a handicap ramp was done to satisfy a regulatory non-skid
requirement; the need for additional tack and marker boards and need for additional supports for
roof top units also added elements of Change Order number 8.
Diamond change order elements involved sills that were the wrong size, underlayment for floors,
room 111 out-of-phase work and binder course for the temporary bus turnaround. A list of all the
change order requests contract change directives and plan revisions as well as components,
including those rejected, has been compiled by HMFH along with the origin of each (by contract
change, contractor claim,errors, latent conditions, omissions, owner request and regulatory
requirement).
It was moved and VOTED to approve Change Orders 8 and 9 for the two middle schools. PBC
members requested advanced notification of price negotiations in progress of all change orders
exceeding $10,000. School Committee chairman expressed concern that all the work involved in
the change orders had already been done. It was noted that pricing change orders and CCDs was
somewhat of a guesstimate. Also for some items there may be discretion, but for others, such as
PBC Minutes of May 1 2001 - Page 2
regulatory requirements, there is little It was also commented that more flooring changes at the
high school and Diamond are in the latent conditions category are yet to come, along with a large
price tag.
Kealv's reported his main concern was about the high school science lab swine space.
Peabody's price for splitting the Science Building lengthwise/phasing change has been negotiated
down as far as $390,000, but Kealy is trying for more reduction. The various alternatives of
renting trailers and temporary classrooms equipped as laboratories is extremely expensive. A
solution for this science laboratory problem might be reached through better communication with
the science department staff
The bumping out of the science building first floor is already in the plans and the $250,000 cost
of this is in the project cost from the original bid time. It was noted that the contractor will
actually be able to get into the Science Building earlier than originally forecast. A thorough
description of the split process is needed, along with comparative moving costs for the building
split and various alternatives. In response to Moynihan's report that a large quantity of chemical
supplies are slated for disposal, it was suggested by committee members that use of the town s
hazardous waste facilities be explored. Moynihan, pointing out that there is a policy issue
involved with the suggestion that science lab use could be suspended for six months during
construction time. Since more discussion is needed with staff and School Committee, he
requested that the decision on how to handle the science lab problem be delayed for one to two
weeks.
Kealv's report additionally noted that work in the Field House began this week. A complication
is that ceiling tiles are falling down and replacement may be necessary He also included
information that library construction documents, upon which sub bids are due May 7 and general
bids due May 14, have already had two addenda.
TLCR is "coming along" with work on the Fiske and Harrington schools, Moynihan reported.
Meetings on each of the schools and visits to see a modular school in Westford a renovation
project in North Reading are planned. He added that responses to a Request for Proposal on
Bowman and Estabrook arc due this coming Friday at 4 p.m. and that PBC people will be needed
to look at them to select firms to interview
Meeting adjourned at 10:20 p.m.
Respectfully submitted,
I
Erna S. Greene, Secretary