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HomeMy WebLinkAbout2001-05-01-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday May 1 2001 meeting in the Construction Trailer on the high school grounds, as approved November 12, 2002. The meeting was called to order shortly after 7:20 p.m. by Chairman Kelley with other PBC members Cannalonga, Himmel, Kennedy and Touart present. Also attending were Project Manager/Owner's Representative Bill Kealy; Director of School Facilities John Moynihan; School Committee Chairman Robin DiGiammarino; Olga Kahn, Philip Lewis and Gabe Petino of HMFH, Sandy Hart of the Comptroller's office; and Selectman Dawn McKenna. Materials distributed included the following Meeting agenda Project Manager's Notes of 1 May 2001 Summaries of Eastern Contractors' Change Order No. 8 for$37,950.00 at Clarke and their Change Order No. 9 for $75, 639.00 at Diamond Two 6-page Cost Summary lists for middle school change orders, change order requests and contract change directives, their origins and how they were dealt with Draft plans in color and black and white of proposed phasing change by splitting the Science Building G, drawn by Dan Vallee Comparison science lab swing space alternative preliminary estimates from four different firms for modular classroom conversions, information compiled by Dan Vallee From HMFH two sheets of contingency analysis broken down by school and budget percentages Discussion of Change Orders for middle schools raised questions. At Clarke some heavy equipment that was built in had to be removed from the industrial arts classroom; vinyl tile installation in the triangular classrooms and asbestos removal involved premium time; substituting rubber for vinyl tile on a handicap ramp was done to satisfy a regulatory non-skid requirement; the need for additional tack and marker boards and need for additional supports for roof top units also added elements of Change Order number 8. Diamond change order elements involved sills that were the wrong size, underlayment for floors, room 111 out-of-phase work and binder course for the temporary bus turnaround. A list of all the change order requests contract change directives and plan revisions as well as components, including those rejected, has been compiled by HMFH along with the origin of each (by contract change, contractor claim,errors, latent conditions, omissions, owner request and regulatory requirement). It was moved and VOTED to approve Change Orders 8 and 9 for the two middle schools. PBC members requested advanced notification of price negotiations in progress of all change orders exceeding $10,000. School Committee chairman expressed concern that all the work involved in the change orders had already been done. It was noted that pricing change orders and CCDs was somewhat of a guesstimate. Also for some items there may be discretion, but for others, such as PBC Minutes of May 1 2001 - Page 2 regulatory requirements, there is little It was also commented that more flooring changes at the high school and Diamond are in the latent conditions category are yet to come, along with a large price tag. Kealv's reported his main concern was about the high school science lab swine space. Peabody's price for splitting the Science Building lengthwise/phasing change has been negotiated down as far as $390,000, but Kealy is trying for more reduction. The various alternatives of renting trailers and temporary classrooms equipped as laboratories is extremely expensive. A solution for this science laboratory problem might be reached through better communication with the science department staff The bumping out of the science building first floor is already in the plans and the $250,000 cost of this is in the project cost from the original bid time. It was noted that the contractor will actually be able to get into the Science Building earlier than originally forecast. A thorough description of the split process is needed, along with comparative moving costs for the building split and various alternatives. In response to Moynihan's report that a large quantity of chemical supplies are slated for disposal, it was suggested by committee members that use of the town s hazardous waste facilities be explored. Moynihan, pointing out that there is a policy issue involved with the suggestion that science lab use could be suspended for six months during construction time. Since more discussion is needed with staff and School Committee, he requested that the decision on how to handle the science lab problem be delayed for one to two weeks. Kealv's report additionally noted that work in the Field House began this week. A complication is that ceiling tiles are falling down and replacement may be necessary He also included information that library construction documents, upon which sub bids are due May 7 and general bids due May 14, have already had two addenda. TLCR is "coming along" with work on the Fiske and Harrington schools, Moynihan reported. Meetings on each of the schools and visits to see a modular school in Westford a renovation project in North Reading are planned. He added that responses to a Request for Proposal on Bowman and Estabrook arc due this coming Friday at 4 p.m. and that PBC people will be needed to look at them to select firms to interview Meeting adjourned at 10:20 p.m. Respectfully submitted, I Erna S. Greene, Secretary