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HomeMy WebLinkAbout2001-05-09-PBC-min.pdf TOWN OF LEXINGTON MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Wednesday May 9 2001 meeting in the Construction Trailer on the high school grounds, as approved December 13 2001 The meeting was called to order about 7.20 p.m. by Chairman Kelley with other PBC members Himmel, Kennedy and Touart present. Also attending were Project Manager/Owner's Representative Bill Kealy; Director of School Facilities John Moynihan; School Committee Chairman Robin DiGiammarino; and Philip Lewis of HMFH. Materials distributed included the following Meeting agenda Project Manager's 9 May 2001 notes with details from middle school Clerks of the works Eastern and Peabody's monthly requisitions distributed for inspection and collected. Library sub bids opened on Monday yielded good prices, but the lowest bidder who dominated many trades has a poor track record. Kealy reported later in his report that only one HVAC bid was submitted, and that was rejected. General contractors' bids will be opened Monday, May 14 at 11 a.m. It appears that estimated project costs do not include legal and moving costs. The committee will meet at 7 p.m. prior to opening of Town Meeting at 8 that night to discuss the library bids and possibly other problems connected with the library Reauisition for payment number 14 from Peabody was passed around, with the note that Gabe Petino had already reduced the bottom line to $637,350 for this request representing 57.6 percent of completion. Payment of this Requisition was VOTED approved. Requisition for navment number 11 from Eastern for$1,169 147.90 was also inspected by PBC members and VOTED approved. The middle schools are nearly 65 percent complete. Pip Lewis noted that before payment for substantial completion, contractors must file certificates that all sub contractors have been paid. Moynihan pointed out that liens cannot be placed against public properties and that subcontractors must seek redress through the court system. Proiect manager's report on the high school told that work on H building (formerly units D-E-F) is ahead of schedule and that completion is envisioned a month early At the Field House replacement of roof tiles is expected to cost over$10,000. Reports on the middle schools by the clerks of the works speak for themselves. Partition problem in the LABB area was reported by Kealy, who recommended that the asbestos that might lie beneath the existing partitions (that are to remain) be encapsulated to prevent friability and that flooring in the area be of sheet vinyl instead of vinyl files as in the specifications. This should expedite work in the area as well as bring a credit to the town. This recommendations VOTED by the committee. PBC minutes of Wednesday, May 9 2001 - page 2 Science Building new plan to renovate without splitting the building, as suggested by Jon Himmel at the last meeting has met with favorable response from the science staff. This would involve cessation of all wet lab work following the Science Fair next March so that the contractors can then get into the whole building at once. The contractors would have to speed up work so that the new labs could be ready for student use in September. Kealy has proposed that the contractors could be given substitute work in the high school administration first and second floors to keep their staff and workers busy while awaiting delayed entry into the Science Building. This scheme would involve no portable lab costs. First the PBC must approve of this scheme and then Peabody must. Some discussion ensued about realistic expectations for school use of the new science building labs, since time for moving in would be needed. Renovation of Bowman and Estabrook proposals have been received from six firms and need to be short-listed. Copies were picked up by present committee members so that two can be selected for be interviewed at the rescheduled committee meeting of Wednesday May 23. Moynihan emphasized that a firm must get on the job before the end of this month. Meeting adjourned about 9.15 p.m. Respectfully submitted, Erna S. Greene