HomeMy WebLinkAbout2001-08-15-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Notes of Wednesday August 15. 2001 meeting in the Construction Trailer on the high school
grounds, as approved November 12, 2002.
The meeting began about 7:20 p.m. with PBC members Johnson, and Himmel present, no
quorum. Also attending were Project Manager/Owner's Representative Bill Kealy Capital
Expenditures Committee Chairman Tom Griffiths and HMFH architects Philip Lewis and Gabe
Petino.
Materials distrihuted included the following
Meeting agenda(previously mailed to committee)
Requisitions and a change order request, passed around and collected for processing.
Report on schools nroiects could be summarized as, `Getting ready for the opening of schools."
Requisition No. 17 for Lexington High School from Peabody for $1,183,654. was examined and
questions asked about how it was reviewed and approved by staff and architects.
Requisition No. 14 for middle schools from Eastern Construction, now at 79 percent completed,
for $1,268,091.35 similarly reviewed.
First reouisition from Jan Five Corn. D/h/a Alexandra Constriction for $213,295 was more
heavily questioned. Kcaly explained that he had just received the Requisition an hour ago.
Although not much work has been done at the site, considerable paperwork had been going on.
Demolition will start in September and construction in October. Architect Hale has been
processing shop drawings, etc.
All of the above requisitions will be signed by the chairman tomorrow and approval reconfirmed
at next week's meeting (August 22).
Role of Assistant Proiect Manager Vallee was questioned. Kealy told that Vallee has been
overseeing all site work and implementation of the Conservation Commission's Order of
Conditions. There has had to be a lot of water pipe construction because a water line that was
supposed to be beneath the Worthen Road parking lot, did not actually exist and new connections
had to be installed. Vallee has been working with Clerk of the Works Sullivan at the high school
and soon will assume half responsibility for that role when Sullivan become half time Clerk on
the library project. School Department will bill the Town for costs of water lines installed by the
contractor at the high school.
Acoustics discussion in preparation for next week's meeting brought out the following
information: John Moynihan has been in charge of obtaining a proposal from HMFH and a CCD
will be issued soon. Nine classrooms are to be adapted, including two art rooms, one science
room, one music room and five classrooms, including one portable that the School Department
owns (and the equipment is to be installed in the main building, not on the portable). Extra large
NOTES from PBC meeting of August 15, 2001 -page 2
duct work is to be installed to accommodate large quantities of air at a slow rate. New air
handling units are on order or are about to be. Griffiths and Himmel called for a check on the
flight patterns from Hanscom, as they could negate all the work in and on the buildings.
Griffiths said he would talk with a friend involved in this kind of matter Committee members
closely questioned potential cost,possible basis for charging and whose budget it would come
from. The work has a November 1 deadline, according to the order from the state School
Department. Kealy said he could not assure that all the needed work could be done by that time
due to long ordering lead time. Committee requested that a cost estimate by next Wednesday's
meeting. Kealy and Lewis will be working on this. Kealy reminded that the acoustic
accommodation is not directly under the control of either him or the Committee, as it is a School
Committee/Department affair, and the PBC had not approved of it.
Meeting ended at 8:50 p.m.
Respectfully submitted,
Erna S. Greene, Secretary