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HomeMy WebLinkAbout2001-09-12-PBC-min.pdf ms 311151 TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Wednesday Sentember 12, 2001 meeting at the Lexington High School Library, as approved December 13, 2001 Chairman Peter Kelley called the meeting to order at 7 10 p.m. with other PBC members, Nick Canalonga, Peter Johnson, Jonathan Himmel, Phil Poinelli and Mary Lou Touart present. Also attending were Bill Kealy, Project Manager, Joanne Benton, Superintendent of Schools, John Moynihan, Director of Facilities, Tom Griffith, Capital Expenditures Committee, and Pip Lewis and Gabe Petino from HMFH. Eastern Change Order(CO)No. 13 ($308,133.00)was introduced by B. Kealy P Poinelli made motion to approve the CO,N. Canalonga seconded and the Committee approved the motion. P Lewis announced that Olga Kahn would be leaving HMFH as of September 28. B. Kealv explained Eastern CO No. 12 ($10261.00). P Poinelli made motion to approve, J Himmel seconded and the motion was approved by the PBC members. Eastern's navment requisition($2,035,508.95)was approved to be paid. Motion was made by P Poinelli and seconded by J. Himmel. Peabody CO No. 015 ($70.069.00) was introduced by G. Petino. P Kelley asked for a motion to approve the CO The motion to approve was made by P Poinelli and seconded by J Himmel. Motion approved. A motion was made by N. Canalonga to nay the Peabody Payment Requisition in the amount of$1.169 740.00. J. Himmel seconded and the motion was approved. Thus far $1.9 million in COs have been expended or anroroved bringing the budget over by 5.8%. The middle schools are over by 3%. B. Kealv discussed current charges and future charges. $600,000.00 will be needed to complete the high school and middle schools. Kealy projected that he will make the budget or come close to it. P Poinelli said this would be difficult to forecast considering the acoustical retrofit to the Diamond Middle School. Kealy thought he could cut the cost of the retrofit by$100,000.00 if the portable classroom was not soundproofed. If so, the cost of the retrofit might be $740,000.00 compared to possibly$840,000.00 (for bricks and mortar). $38,000.00 has already been expended by HMFH on this project and another invoice from the company will bring their costs to $50,000.00. It is possible that the work being done by HMFH and TMP could bring the project to a total of one million dollars. 5_ 's Ir It was thought that the Stealth Fund might be able to cover the cost of the retrofit. J Moynihan thought that there might be liens against the fund and projected the fund to be less than$900,000.00 but more than$800,000.00. The question arose whether the School Department's Discretionary Money could be released or if the issue would have to go to Town Meeting. The PBC feels it should not take the responsibility for shortages. N. Canalonga thought the School Committee should be responsible for moving expenses. Although the State would be reimbursing the project over the next 20 years, the money would still have to be appropriated for the project. T Griffith said that there are no other sources for money Concerns were aired about the responsibility should the retrofit not meet the objective. J. Himmel reminded the Committee that at the August 22 meeting K. Kleinschmidt said that the court order does not require that testing be done to see if the retrofit meets the set standards. P Poinelli suggested that this be looked at as a new project and scope. It was recommended by P Poinelli that $400,000.00 be put aside for the remainder of the School Project to cover unknown problems that might occur. P Kelley said that the conditions in G building could be problematic. Since G. Petino knows those issues that need to be addressed, it was suggested that he try to determine what monies he feels would be needed to complete the high school project. John Moynihan discussed difficulties with the telephone systems at the hieh school and middle schools. He explained that the METCO office is experiencing problems because they do not have enough phones and that personnel from Simplex are not patient and courteous while trying to train staff and faculty about the new telephone system. Meetings have been planned with the Superintendent of schools, principals and other key school staff to try to solve the difficulties that have arisen. A meeting was scheduled for Thursday September 20. 2001 so that concerned residents could discuss their views on the landscaping plans for the Forest-Muzzey Street entrance to the high school. And also to talk about the two new elementary schools with John Moynihan. The Alexandra Payment Requisition was approved to be paid for the sum of$86.000.00. The motion to approve was made by P Poinelli and seconded by M. Touart. P Poinelli said that Carol Mahoney would be asking Stephen Hale, in regard to his payment request, for a break down of the mechanical needs for the Cary Memorial Library Project. The issues to be considered are pre-approved additional payments,time and value. The Committee is not close to paying S. Hale and it was proposed that IT?s 4. another meeting with C. Mahoney, Walter Pierce and John Ryan should be set-up. A meeting with the attorney was suggested to should follow that meeting. P Kelley adjourned the meeting at 10:40 n.m. Respectfully submitted, Cs GL 720/r Cara P Shapiro Project Manager's Office