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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday Sentember 12, 2001 meeting at the Lexington High School
Library, as approved December 13, 2001
Chairman Peter Kelley called the meeting to order at 7 10 p.m. with other PBC members,
Nick Canalonga, Peter Johnson, Jonathan Himmel, Phil Poinelli and Mary Lou Touart
present. Also attending were Bill Kealy, Project Manager, Joanne Benton,
Superintendent of Schools, John Moynihan, Director of Facilities, Tom Griffith, Capital
Expenditures Committee, and Pip Lewis and Gabe Petino from HMFH.
Eastern Change Order(CO)No. 13 ($308,133.00)was introduced by B. Kealy P
Poinelli made motion to approve the CO,N. Canalonga seconded and the Committee
approved the motion.
P Lewis announced that Olga Kahn would be leaving HMFH as of September 28.
B. Kealv explained Eastern CO No. 12 ($10261.00). P Poinelli made motion to
approve, J Himmel seconded and the motion was approved by the PBC members.
Eastern's navment requisition($2,035,508.95)was approved to be paid. Motion was
made by P Poinelli and seconded by J. Himmel.
Peabody CO No. 015 ($70.069.00) was introduced by G. Petino. P Kelley asked for a
motion to approve the CO The motion to approve was made by P Poinelli and seconded
by J Himmel. Motion approved.
A motion was made by N. Canalonga to nay the Peabody Payment Requisition in the
amount of$1.169 740.00. J. Himmel seconded and the motion was approved.
Thus far $1.9 million in COs have been expended or anroroved bringing the budget over
by 5.8%. The middle schools are over by 3%.
B. Kealv discussed current charges and future charges. $600,000.00 will be needed to
complete the high school and middle schools. Kealy projected that he will make the
budget or come close to it. P Poinelli said this would be difficult to forecast considering
the acoustical retrofit to the Diamond Middle School. Kealy thought he could cut the
cost of the retrofit by$100,000.00 if the portable classroom was not soundproofed. If so,
the cost of the retrofit might be $740,000.00 compared to possibly$840,000.00 (for
bricks and mortar).
$38,000.00 has already been expended by HMFH on this project and another invoice
from the company will bring their costs to $50,000.00. It is possible that the work being
done by HMFH and TMP could bring the project to a total of one million dollars.
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It was thought that the Stealth Fund might be able to cover the cost of the retrofit. J
Moynihan thought that there might be liens against the fund and projected the fund to be
less than$900,000.00 but more than$800,000.00.
The question arose whether the School Department's Discretionary Money could be
released or if the issue would have to go to Town Meeting. The PBC feels it should not
take the responsibility for shortages.
N. Canalonga thought the School Committee should be responsible for moving expenses.
Although the State would be reimbursing the project over the next 20 years, the money
would still have to be appropriated for the project. T Griffith said that there are no other
sources for money
Concerns were aired about the responsibility should the retrofit not meet the objective. J.
Himmel reminded the Committee that at the August 22 meeting K. Kleinschmidt said that
the court order does not require that testing be done to see if the retrofit meets the set
standards.
P Poinelli suggested that this be looked at as a new project and scope.
It was recommended by P Poinelli that $400,000.00 be put aside for the remainder of the
School Project to cover unknown problems that might occur. P Kelley said that the
conditions in G building could be problematic. Since G. Petino knows those issues that
need to be addressed, it was suggested that he try to determine what monies he feels
would be needed to complete the high school project.
John Moynihan discussed difficulties with the telephone systems at the hieh school and
middle schools. He explained that the METCO office is experiencing problems because
they do not have enough phones and that personnel from Simplex are not patient and
courteous while trying to train staff and faculty about the new telephone system.
Meetings have been planned with the Superintendent of schools, principals and other key
school staff to try to solve the difficulties that have arisen.
A meeting was scheduled for Thursday September 20. 2001 so that concerned residents
could discuss their views on the landscaping plans for the Forest-Muzzey Street entrance
to the high school. And also to talk about the two new elementary schools with John
Moynihan.
The Alexandra Payment Requisition was approved to be paid for the sum of$86.000.00.
The motion to approve was made by P Poinelli and seconded by M. Touart.
P Poinelli said that Carol Mahoney would be asking Stephen Hale, in regard to his
payment request, for a break down of the mechanical needs for the Cary Memorial
Library Project. The issues to be considered are pre-approved additional payments,time
and value. The Committee is not close to paying S. Hale and it was proposed that
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another meeting with C. Mahoney, Walter Pierce and John Ryan should be set-up. A
meeting with the attorney was suggested to should follow that meeting.
P Kelley adjourned the meeting at 10:40 n.m.
Respectfully submitted,
Cs GL 720/r
Cara P Shapiro
Project Manager's Office