HomeMy WebLinkAbout2001-11-06-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday November 6. 2001 meeting in the Construction Trailer on the high school
grounds, as approved December 13, 2001
The meeting was called to order at 7.05 p.m. by Chairman Kelley with other PBC members
Johnson, Kennedy, Poinelli and Touart (all Town Manager-appointed members of the
committee)present Also attending were Library Director Carol Mahoney and Project
Manager/Owner's Representative Bill Kealy Attending for the second hour of the meeting were
Assistant Project Manager Dan Vallee, School Committee appointed PBC members Cannalonga
and Himmel and HMFH representatives Philip Lewis and Gabe Petino.
Materials distributed included the following
Requisitions for payment and change order requests, passed out for inspection and then collected
for action
VOTED unanimously at 7:08 to go into Executive Session to discuss library architect's contract
terms. Executive session was ended at 7:58 p.m.
Report on progress of library by Project Manager Kealy informed that the demolition is mostly
completed, with the demolition and removal of the elevator and relocation of the electrical
transformer were all accomplished last Tuesday a.m.,just after midnight. Due to a slight
misunderstanding of the schedule the police had been told that this work would be done on
Tuesday evening, but the electric company and merchants were all informed that the work would
take place Tuesday morning. The police, however, responded on short notice when the work was
actually in progress. The process took about three to four hours.
Final review of steel drawings has been done and the foundations should be ready for steel
delivery and work in the second week of December. Director Mahoney pressed for winter
protection of the historic interior areas of the library She was assured that winter protection and
some heat would be in place shortly It was noted that the Massachusetts Avenue front windows
have to be kept open because of the missing rear walls. A meeting with the lawyers will be held
on Friday, November 9 at 11 a.m. in the construction trailer to discuss the "or equal" product
issue with architect Hale vis-a-vis contractors and sub-contractors.
Library contractor's reuuisition for payment Number 4 in the amount of$143,611 79 approval
VOTED A brief discussion followed on hiring testing services (U T.S. recommended) and
retainage (five percent maximum by law and then customarily reduced upon substantial
completion of the job for which the money was retained).
Peabody's Requisition for Payment Number 20 for work at the high school amounting to
$642,309 approval was VOTED unanimously Change Order Requests for that building
amounting to $28,618 approval was also VOTED. Among the items in this request were
additional fire safety measures in stair wells, the revision of certain room changes requested by
PBC Minutes of November 6, 2001 -page 2
the Principal and Assistant Principal. Some of the change order requests originate in work done
at least a year ago.
Eastern's Requisition Number 17 for$324 480.10 for work at the middle schools approval
VOTED The requisition is less than previous ones because work at the middle schools is
nearing completion.
Change Orders Numbers 16 and 17 for the middle school projects were both VOTED approved
by the committee. Number 16 for $17,249 at Clarke includes extra doors for the science rooms
and rearrangement of cabinet work. Number 17 for $27,871 included reconstruction and wall
removal in connection with the temporary relocation of the library during construction, site repair
for a conduit damaged in site work, extra pay for overtime electrical work, amounts of asbestos
in excess of estimate for abatement work(asbestos was found in 26 doors). It was noted that this
change order request was correctly prepared.
School nroiect revised financial review by Dan Vallee was distributed for discussion. Committee
members praised the report and were pleased to learn that the picture was more optimistic than
previously reported. It looks as if the use of contingency could be brought within budget if cost
of moving beyond original estimated scope and acoustic adaptation extras not known at time of
earlier estimates could be excluded from allowable expenses to be paid from contingency The
sense of the meeting was that this topic should be decided next month after a discussion with the
School Committee and that a meeting should be scheduled with them in the near future.
Among the comments expressed by committee members following the financial discussion:
Change Order ownership/origin should be pinned down to `unforeseen conditions, whose
error or omission, etc."
The term"Stealth' money should be revised to `unspent previous appropriation," it was
recommended.
Meeting adjourned at 10:20 p.m.
Respectfully submitted, / ce_ Erna S. Greene, Secretary