HomeMy WebLinkAbout2001-12-11-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday December 11 2001 meeting in the Construction Trailer on the high school
grounds, as approved November 12, 2002.
The meeting was called to order at 7 12 p.m. by Chairman Kelley with other PBC members
Cannalonga, Johnson, Himmel, Kennedy, and Touart present. Also attending were Project
Manager/Owner's Representative Bill Kealy, Assistant Project Manager Dan Vallee and HMFH
representatives Philip Lewis, Gabe Petino and Douglas Goddard who has replaced Olga Kahn.
Committee picture was taken by David Tabeling for the Town Report.
Materials distributed included the following
Requisitions for payment and change order requests, passed out for inspection and then collected
for action
Project Manager's report
Requisition No. 21 from Peabody for work at the high school in the amount of$480, 268.00 for
80 percent construction completion was VOTED approved. The work,now slowing down, will
take about a year more to accomplish. Except for finishing the ramp, work on the Field House is
done. The Science Building (G),part of the gymnasium, the locker room and auditorium are yet
to be done.
Requisition No. 18 from Eastern for work at the middle schools, now at 92 percent completion,
was VOTED approved. Clarke is nearly all done and that part of the project is expected to end in
December. Diamond will end possibly in January due to need to finish the acoustic work,even
though some of that has already been done and paid for in past requisitions. In response to a
concern expressed about the punch list, it was noted that withholding retainage funds may
encourage promptness in completion. At a future date the PBC will be voting to release
retainage. Hot topping and berms are still to be done and some landscaping must be redone in
spring.
Change Order Reouest No. 19 for Clarke and Diamond included $910 to move a conduit that was
damaged in demolition. There was question about responsibility and whether the work was done
according to specifications. It was requested that Gary go back to check on this. Member
Johnson asked who owns the coordination of trades. Approval of all Change Order requests
except for numbers 461, 153 (covering a column at the new entry) and 491 (that had already been
signed by Clerk Gary Kazmarczek) VOTED
The Change Order requests for Clarke were explained: Some drywall had to be replaced due to
mold from flood damage from a leaking water system, a town responsibility, according to Kealy
Moynihan may pursue this with the Town's insurance. Change order No. 18 was approved at
Clarke. Kealy told the committee that Paul Sullivan will be on leave January and February
PBC Minutes of December 11, 2001 -page 2
Clarke evm floor repair did not harden properly and will have to be redone, Kealy reported.
A meeting on funding for acoustic work at Diamond will be held Friday morning,December 14
with Town Manager, the Chairmen of the School Committee and Selectmen, Superintendent of
Schools and John Moynihan. Kennedy expressed satisfaction that the contractor has delayed,
since the committee does not have money for this work. Kelley recommended that the
modifications can be completed on the first floor room to make sure that they work effectively
before proceeding to alter other rooms.
An elevator contractor problem has arisen at the high school, where the contractor wants to do
only the G (Science) Building elevator, as that is what he understood he was bidding on. He has
requested$76,000 more to work on the three other elevators that the plans call for upgrading.
There is only $45,000 more in the budget for this work. Two of these appear to be OK as is. The
G building elevator has not been touched but must be done; the H building elevator has had
electrical but not mechanical work done and now has only a temporary permit. The J building
elevator has not been touched. Phil Lewis suggested that only the needed work be done on the
elevators and that any additional work should be done by the bonding company The committee
asked Gabe Petino to come up with a proposal/recommendation along these lines.
H Building second floor nartitions at the high school, one folding and one permanent are needed
as soon as possible, Moynihan emphasized.
Library requisition No. 5 in the amount of$156,303,21 for seven percent construction
completion was VOTED approved. Interior designer Jane Lucas is now back on the job after an
extended time off.
Call for use of a nroiect management program. such as ProLog or Primavera to track proposed or
impending expenditures from contingency was echoed around the table, following strong
recommendations from Johnson, Kennedy and Himmel. It is a web-Internet-based program that
would cost about$2500 per licence and$500 for technical support. A separate license would be
needed for each computer that regularly enters the system. It was highly recommended that the
town spend about$25,000 to gain more effective control of construction projects.
Meeting adjourned at 10:30 p.m.
Respectfully submitted,Oit
Erna S. Greene, Secretary