HomeMy WebLinkAbout2002-02-13-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday February 13. 2002 meeting in the Construction Trailer on the high
school grounds, as approved November 12, 2002.
The meeting was called to order at 7 10 p.m. by Chairman Kelley with other PBC members
Himmel, Kennedy, Pierce, Poinelli and Touart present. Also attending were Director of School
Building Operation John Moynihan III, Project Manager/Owner's Representative Bill Kealy,
Assistant Project Manager Dan Vallee, Clerk-of-the-Works Gary Kaczmarek and HMFH
representatives Philip Lewis, Gabe Petino and Douglas Goddard and for the latter part of the
meeting David Rodgers of Palmer&Dodge LLP
Materials distributed included requisitions for payment and change order requests, passed out for
inspection and then collected for action. And Project Manager's Agenda and Report
System for tracking change orders and budget for the library nroiect is in progress and will be
brought to the next PBC meeting,Walter Pierce reported.
Executive Session was VOTED unanimously by roll call vote at 7.23 p.m. to discuss the library
architect's contract. The meeting returned to open session at 7:58 p.m.
Reouisition No. 7 for Can Library work by Alexandra Construction in the amount of
$515 183 10 was explained by Clerk Kaczmarek, including percentages of completion of various
components. Approval was VOTED PBC member Pierce indicated that the new windows are
all wood, as the HDC had required.
Reauisition No. 23 from Peabody for work at the high school in the amount of$375,638 was
discussed. Approval was VOTED subject to verification of the correct amount of retainage to be
released. Gabe Petino reported that the construction is now starting in the G (science)building
with asbestos abatement. Retainage has been released for M.E.P work in Phase I
Copies of Change Order Request No. 19 were distributed. Included is a credit for about$11,000.
Questions arose about the removal of 350 feet of two-foot Transite drainage pipe containing
asbestos. Committee members requested that a bill of lading proving that the asbestos material
has been properly disposed of must be obtained from either ATC or Peabody Approval was
VOTED for$16,972 of the $31,448 included in this Change Order Request pending the bill of
lading.
Reauisition No. 20 for work at Clarke and Diamond by Eastern was distributed for committee
inspection. Included in this requisition is a reduction of retainage by $180,452 from five to 2 'h
percent. That Requisition was for$405,955.40. Approval was VOTED upon motion by Poinelli.
PBC Minutes of February 13, 2002 -page 2
Change Order Request No. 23 for middle schools provoked many questions and action on it was
deferred at first and then approval was VOTED after deletion of items 110D and 140D to bring
the total to $22,398.00.
Change Order Reauest No. 22 for middle schools included additional phones at Clarke requested
by owner; the originally planned cafeteria has been turned into offices. Moynihan noted that the
town should pay for some electrical work in the COR. The amount of$10,835 for this COR less
Item 210C was VOTED approved upon motion of Poinelli. Compensation and markups related
to change orders are contained in the bid documents; Kennedy asked the architect to review and
report back to the PBC. Moynihan responded that there is a schedule of payrolls for all workers
on the schools projects.
Problems reported at the high school included lack of sufficient sound-proofing between music
practice rooms and Commons 2 area. In the Science Building some classrooms were still in use
while demolition work was going on in the building. Moynihan requested that the architect write
the contractor that no demolition work is to be done during school hours. School Committee
member Close underscored the problems of work and study and also complained about work in
the locker room, which Petino explained.
Elevator work at the high school has been estimated to cost about$35,000 and the bid by the
contractor was $37,000. The committee had instructed that work be done only on the G building
elevator. Gabe told the committee that by removing a compressor from the machine room, that
room would be able to meet the size requirements for the elevator base.
Plans for the two new elementary schools were reviewed by the School Committee and the
Design Advisory Committee last night. The schematic designs answer the education program
only and other considerations remain for later. Poinelli requested that future discussions with the
architects be in the presence of the PBC.
Executive session was moved and VOTED unanimously at approximately 10:00 p.m. by roll call
by then-present PBC members Himmel, Kelley Kennedy and Poinelli. The meeting did not
return to open session and adjourned at 11.30/p.m.
Respectfully submitted, ,pot, ✓/ x d' "'2 J Erna S. Greene. Secretary