HomeMy WebLinkAbout2002-04-09-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday April 9. 2002 meeting in the Construction Trailer on the high school
grounds, as approved November 12, 2002.
The meeting was called to order at 7.07 p.m. by Chairman Kelley with other PBC members
Cannalonga, Himmel, Johnson, Poinelli (later) and Touart present. Also attending were Project
Manager/Owner's Representative Bill Kealy, Assistant Project Manager Dan Vallee, Architect
Terrence Sturm for the library project and HMFH representatives Philip Lewis, Gabe Petino and
Douglas Goddard for the schools project.
Materials distributed included requisitions for payment and two change order requests, passed
out for inspection then collected for action and the following:
Project Manager's Agenda and Report on school and library projects
Library Proiect construction is about 50 percent along, and, according to the contractor
Alexander,payout to date has been only 42 percent of what they anticipated. Mechanical,
electrical and plumbing work, the biggest portion of the payout, is yet to come. Reported that
about$89,000 in change order requests are in the pipeline. Questions arose about procurement,
with the response that only the rough parts of these are presently in house. Sturm told that he
cannot tell about the speed toward completion. Updating is needed on the contractor s CPM.
Himmel pointed out that the schedule posted on the wall for the library is 'not responsible" It is
at least two month behind. Himmel and Johnson will oversee the CPM updating. The principal
trouble spot with the contractor is the their project manager. Cannalonga recommended
complaining to the contractors' owners. Himmel asked for a Schedule of Values true to reality
Library Reauisition for navment (should be Number 9) in the amount of$246,945.33 was
recommended for payment only after receipt of the updated CPM. So VOTED approval upon
motion by Johnson and seconded by Himmel.
Library Chance Order Request Number 3 for a total of$24 919 49 to cover shoring up support
for the historic porch, leaders for roof drainage and wood truss replacement at the end of
periodical room was VOTED approval following a motion by Touart seconded by Himmel.
A proposal to measure humidity in the library (presumably following construction completion)
was put on hold until plans for humidity control in the library project are ascertained.
Hieh School Reauisition No 25 that includes Change Order Number 20 for $73 050 00 that is for
underground pipe and changing pipes at the drainage detention structure. Sixty truckloads of
gravel were used to backfill where peat was removed(an operation that cost $29 140.00). Noted
that the budget may be short about 20,000 to 30,000 over this change order which was VOTED
approved on a motion by Poinelli seconded by Himmel Altogether the high school requisition in
the amount of$422,139 includes about 110,000 in change orders as well as $58,000 for
demolition in the G-Science building. Retainage on some completed work on early phases was
also released.
PBC Minutes of Tuesday April 9, 2002 - page 2
Eastern s Requisition Number 22 originally for about $151,000 reduced to $11,349 97 due to an
overpayment of about$180,000 was VOTED approved upon motion by Poinelli seconded by
Cannalonga.
Chanee Order Number 24 for $8,473.00 to install acoustic ceiling in the lower auditorium and
stair nosing at Clarke. It was noted, however, that fire and smoke detection equipment for
$4,576 should be the responsibility of the School Department, not the PBC, as these items were
not in the original plans for the project and result from requirements by the new assistant fire
chief. Clarke Change Order VOTED approved on motion by Cannalonga, seconded by Touart.
Chanee Order Number 25 at Diamond for$4,626 was VOTED approved on motion by
Cannalonga and seconded by Touart. Included in this CO are adding a utility sink in room B208,
and extending the builder's risk insurance for one month as requested by the Town due to delay
in issuing the occupancy permit for the months of March and April.
Both Diamond and Clarke are essentially completed, with only punch list remaining. There has
been a difference of interpretation of egress requirements with the new fire officer Most
expensive requirement would be the amelioration of the width restriction in the Diamond
hallway due to the remaining column. More work may have to be done by enclosure or moving
of a nearby doorway If this work is done within one year(at an estimated cost of about
$200,000) it would be eligible for state reimbursement. A meeting with Town Manager is
planned soon about this.
Responsibility for chance order need prompted a motion by Cannalonga seconded by Poinelli
that an analysis of change orders be done to establish responsibility to see if this must be taken up
with the architects' insurance companies.
Payment of additional architect's bills pursuant to Hale s signing of the amendment to his
contract that has been received at Town Manager's office. Among these are a bill for$11 105
for two months of construction administration, $178,705 for architect's fee adjustment and
$20,489 for one-third of the previous balance for basic services, the first installment of what is
owed him. March is the first month of amendment fulfillment. Payment was VOTED approved
with the proviso that Hale s subcontractors be paid.
Meeting adjourned at 9:35 p.m.
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Respectfully submitted, (Ze,I Erna S. Greene. Secretary