HomeMy WebLinkAbout2002-12-17-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday December 17 2002 meeting in the Construction Trailer on the high school
grounds.
The meeting was called to order at 7 18 p.m. by Chairman Kelley with other PBC members
Johnson, Poinelli, Sperandio and Touart present. Also attending were Project Manager/Owner's
Representative Bill Kealy as well as TLCR architects Todd Lee, Carol Marsh, SAR engineers
Sheik Rahman and Golam Mustafa and NStar representative Jim Armstrong.
Materials distributed:
From Armstrong: Nstar's "Energy Efficience Programs and Services"brochure
TLCR's Memo of 12-17-02 on cost estimates
TLCR s Budget Summary J-1 and attached
DD CD - Budget Comparison, version#3
Add Alternates Deductions -J-a, all above TLCR materials dated 12-17-02
Energy Saving Analysis from a comprehensive approach was proposed by Armstrong. This
analysis could be done by the architect's engineers, and it would be reviewed and approved by
NStar engineers for reimbursement, which could be paid to the Town or architects or however
requested by the project management. Kealy and PBC members expressed preference that money
should go toward the project, remaining under project control. Moved by Poinelli and VOTED to
request Sheik Rahman of SAR to prepare an energy conservation proposal and to explore how to
move the money back to the project.
It was noted that there is another program through the state on use of renewable energy source
such as photovoltaic and fuel cells. A$20,000 grant might be available for this.
Harrington Budget discussion did not meet the committee or the architect's satisfaction. Although
building cost was lower, site work had risen even more. In addition, it was deemed that F F and E
budget was insufficient (possibly based upon greater than desirable reuse of furniture) as was the
technology budget. Further discussion brought out likelihood that no more than 20 percent of
existing furniture could be reused, mostly from the renewed libraries. In addition, the technology
budget could possibly be enhanced by drawing upon the schools' capital technology program. A
meeting for further examination of the budget was scheduled in two weeks, at the January 7 2003
requisition meeting of the PBC. It was recommended that consultants be hired for technology and
FF&E and that possibly a `second opinion' budget estimate be obtained.
Cary Library project contractors have billed for heating the building over the winter. Kealy
deducted $10,000 from the original amount, leaving $82,000 that might be split between the
project and source undetermined. No requisition was presented by Alexandra, the library
contractor It was noted that the work is proceeding slowing with no more than a dozen workmen
on the job, when there should be about three times that many
Meeting ended at 10:28 p.m.
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Respectfully submitted, (212144--A._, ` l "C Erna S. Greene, Secretary