HomeMy WebLinkAbout2000-03-22-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday March 22. 2000 meeting in the Conference Room, School Administration
Building, as approved May 24, 2000.
The meeting was called to order at 7 10 p.m. by Chairman Kelley with other PBC members
Cannalonga, Himmel, Kennedy, Poinelli and Touart present. Also attending were Director of
School Building Operation John Moynihan and Project Manager/Owner's Representative Michael
Melnick. Appearing later in the meeting were Michael Barrett,Nancy Dolberg twin daughters
Hannah and Lilly
Materials distributed included
Melnick's Meeting Agenda
Filed Sub Bid list for middle schools obtained at bid opening this afternoon
Memo from Melnick to John Ryan listing invoices to be authorized paid by PBC
HMFH list of outstanding invoices
Letter to Moynihan on acoustic design standards information from Cavanaugh Tocci
Associates
Packet of materials from Nancy Dolberg with handwritten cover letter
ASHRAE Journal article, `Noise in the Classroom"
Packet from Peabody Construction containing their organizational chart and key resumes.
Reports included an updated history of the acoustic problem as seen by Nancy Dolberg and Michael
Barrett, parents of the hearing impaired twins now in Hastings School. Moynihan told that the
current plans for the rooms in which the girls will be includes Tectum panels around the ceiling
panel and the placement of removable (using Velcro) sound absolving wall panels in whatever
rooms the girls will be (both in the same room). In addition there will be roll-up carpeting installed
in those rooms. Three science rooms will be treated in the middle and high schools.
The Hieh School contractor Peabody has been awarded and given the go ahead to start The
contract will be for $23.4 million base. It is anticipated that the School Committee will decide on
alternates at their next meeting, and the contract will be signed at about that time. A$3.5 million
allowance is being carried for HVAC work. The rebidding prospect looks more auspicious, as eight
bidders, four recommended by HMFH, Have expressed interest.
A plumbing protest hearing was held at the Attorney General s office on Monday Some concern
was expressed that the plumbers' union may tie up the case, but the hearing officer has requested
that they produce a brief within a week. Committee members suggested that if need be Millis, the
low bidder, could be hired as a temporary contractor if need be.
A auick review of the middle schools sub-bids noted that there was a wide variation in bid amounts
from estimated costs. HVAC again turned up the highest amount($900,000) over
PBC minutes of Wednesday, March 22, 2000 -page 2
budget,but bids in other trades were lower so that the overall overrun was $241,000. More analysis
of the bids is needed to ascertain that no misunderstandings occurred.
Modular classrooms and curb cuts (from Worthen Road) progress was reported by Melnick.
Modular classroom contractor Schiavi will be getting permits tomorrow Melnick is dealing with a
curb cut width difference between what Town Engineer(20 feet)and Carol Johnson (30 feet to
accommodate school busses)recommend.
Acoustic standards differences between what Cavanaugh suggested as adequate and what the
Dolberg-Barrett family would accept was discussed with the parents and twin daughters Hannah
and Lilly present. The Dolberg-Barrett family urge that 20 decibels be the acceptable standard for
the twins, whereas the ambient level achievable could be as high as 42 db. Committee discussion
following the presentation and discussion with the family centered on what is the best achievable
level with univentilators at the middle and high school. Unit ventilators are in all Lexington schools
except for Clarke, which has and will have electric heating. They will be retro-fitted but not
replaced with new units except in new classrooms. Committee asked Melnick to report on the best
achievable noise level that can be obtained with univentilators.
Clerks of the Works interview results were discussed briefly with recommendations that the most
experienced, Louis DiNapoli be hired to work at the high school at the highest salary level.
Following some discussion about exempt' status - i.e. salaried employees do not get paid extra for
overtime, it was VOTED to hire DiNapoli,W Allen Kealy for Diamond and Paul Sullivan for
Clarke at salaries ranging from$60,000 to $70,000, following completion of background checks by
Gail Shattuck of Town Manager's office.
Other problems discussed included a meeting to be held next Wednesday morning with high school
area residents; requirements and scope of asbestos work and the duties and cost of the Abatement
Monitor who must be hired by the Owner; builders' risk insurance that is to be carried by the Town,
except for the $1,000 deductible that must be borne by the contractor; and the print shop is to be
temporarily located in the basement of the Town Office Building after some partitions are removed.
Invoice payment of items listed was VOTED approved, after brief discussion.
Article 14 in the Warrant to the 2000 Annual Town Meetine calls for capital expenditures for two
new elementary schools and completion of Design Development at estimated cost of$1.3 million
for all other elementary schools except for Estabrook and Bowman. The construction cost of the
Fiske and Harrington new elementary schools would be $11 million, with project cost of about $15
million, counting inflation escalation to mid-construction. Agreed that schematic design only
would be needed for the first votes at Town Meeting.
Ground breakine will actually take place on April 14 This is not necessarily the ceremony
Meeting adjourned at 10:05 p.m. Respectfully submitted, Secretary