HomeMy WebLinkAbout2000-04-20-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Thursday April 20. 2000 meeting in the Conference Room, School Administration
Building, as approved August 30, 2000.
The meeting was called to order at 7 10 p.m. by Chairman Kelley with other PBC members
Cannalonga, Himmel, Poinelli and Touart present. Also attending were Julie Brogan of Town
Counsel's office, Sandy Hart of Comptroller's office, Town Manager Richard White, School
Committee Chairman Robin DiGiammarino, Director of School Building Operation John
Moynihan, Interim Project Director/Owner's Representative Dan Vallee, and Philip Lewis of
HMFH.
Materials distributed included the following:
Schools project budget report dated 4/20/00
Draft School renovation project summary from Sandy Hart
Memo dated 4/20/00 from Dan Valley to PBC Chairman on testing company quotes
Minutes Approved
December 6, 1999, as submitted with minor corrections
December 11, 1999 as submitted
December 13, 1999 as submitted
Executive Session was VOTED unanimously by roll call to discuss contractual and personnel
matters. Open session was VOTED at 9:02 p.m.
Budget and financial procedures were reviewed with Sandy Hart of John Ryan's office. Draft
spread sheets, including a summary and a sheet for each school are in process of being built as
she gathers data. HMFH's corresponding sheets were distributed, and it was noted that the
operating limits are the contract amounts.
The first pay request from Peabody has been received and is now being examined closely by
HMFH and Vallee. Reported that the contract adjustment regarding the HVAC rebid was agreed
to and incorporated into the request for payment. After brief debate it was agreed that each pay
requisition should be initialed by the Clerk and Project Manager, then signed by the architect,
PBC Chairman and finally Town Manager before going to Sandy Hart for action by
Comptroller's office. Noted that the Town borrows enough money to pay out each month, but
not too much.
Portable classrooms foundations as planned were found inadequate for the soils on site and
additional geotechnical work is being done. An engineer-stamped plan is needed.
Testing Proposals have been received from six firms and Vallee recommended engaging UTS at
the quoted full day/half day rates quoted. The proposal submitted by McPhail to and through
HMFH was considerably more costly and Vallee recommended that they be hired to approve the
PBC Minutes of April 20, 2000 -page 2
subgrade only and that UTS perform all the other needed testing. VOTED to authorize this at an
amount not to exceed$9,500 and also to engage UTS at an amount not to exceed $9,500 to
perform compaction and concrete testing as necessary
Information on lighting fixture energy savings and rebates was requested by Vallee. The
committee recommended he consult the architects on this to become more knowledgeable.
Meeting adjourned at 10:30 p.m.
Respectfully submitted,
Erna S.S. Greene