HomeMy WebLinkAbout2000-05-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday May 1 0. 2000 meeting in the Conference Room, School Administration
Building, as approved August 30, 2000.
The meeting was called to order at 7:07 p.m. by Chairman Kelley with other PBC members
Cannalonga, Himmel, Kennedy and Touart present. Also attending were Sandy Hart of
Comptroller's office,Director of School Building Operation John Moynihan, Interim Project
Director/Owner's Representative Dan Vallee, School Committee Chairman Robin DiGiammarino,
Tom Griffiths of the Capital Expenditures Committee and Philip Lewis of HMFH. Also appearing
shortly after 8 p.m. were representatives of Eastern Contractors President Ramesh Motwane,
Project(s) Director and Senior Vice President Frank Marino and possible project manager Dave
Iagallo.
Materials distributed included the following:
Meeting Agenda
Interim school project personnel duties draft dated 5/10/00
Interim organizational chart for school project (flow chart form), revision 2- 5/9/00
(Evidently for benefit of school administrators)
Resumes of 4 Eastern Contractors people who may/will be working on Middle schools
Announcements: A partnering meeting will be held Tuesday, May 16 at 4 p.m. in the Selectmen's
Meeting Room. Also on Tuesday, the 16th interviews for the project manager's position will be held
between 5 and 8 p.m. in Room 111, Town Office Building. Candidates are Kieley,McGeary and
Vallee and committee representative interviewers are Himmel, Kennedy and Johnson. Cannalonga
also expressed interest in this process. A large group including Eastern Contractors are to meet
Tuesday,May 23 in the Selectmen s Meeting Room from 8 a.m. to 12:30 p.m.
The high school construction is now going well with the Contractor and Clerk-of-the-Works Paul
Sullivan pleased with each other
Reauest for Oualification for the forthcoming elementary school construction and renovation project
must go out soon, and Moynihan asked for PBC input. Kelley asked about impact to the sites of the
Harrington and Fiske schools if new schools are to be placed upon the same school sites and coexist
for about eight years, using the present schools as swing space.
Meeting with Eastern Contractors introduced Marino and Iagallo and told of some of the
organization plan and people Eastern is planning for the middle schools project. Motwane told of
the beginning projects of his company and his early association with John Miller of HMFH many
years ago on the Belmont Fire Station. He also informed the committee that Moise of his firm has
been reviewing the plans looking for problems and evaluating the schedule. He added Brian
Gannon s resume to those already submitted as members of the management team, noting that Steve
Kirby would be assistant project manager, doing mostly aministration. He also declared that he is
giving the committee the people they want.
Committee members questioned Frank Marino about his current projects. Two will be concluded
within a couple of months and he has a$32 million high school project that recently started in
Springfield. Dave Iagallo was in Fairhaven working on a unique and "almost impossible'
PBC Minutes of May 10, 2000 -page 2
restoration high school project. Concern was expressed about Frank's commitments in Springfield.
Motwane cited examples of current problems in obtaining supplies such as finish hardware, hollow
metal, wooden doors and windows. Marino requested three copies of the architects CAD disks.
Lewis said they could be modified in about a week for this purpose. (Stripping off the firm name in
the corner of each drawing).
The committee expressed concern regarding Eastern s personnel resources A time commitment on
Marino is needed, estimated two days weekly, to include attendance and chairing of all job meetings
envisioned to happen weekly, and to include site visiting at the concerned school, where the
meetings could take place in alternate weeks. More resume checking is to take place before the
committee approves of the staffing.
Interim Organization of the schools projects has been worked out by Moynihan and Vallee, and the
results of their agreement were distributed. This will hold until a more permanent Project Manager
can be hired, hopefully in June. In addition, a flow plan for paperwork and information has been
agreed upon. For now Vallee will concentrate on the high school and Moynihan on the middle
schools. Kelley requested that the PBC know when change orders are requested and be kept
informed as they are tracked and quantified. Architects will always be the first to sign off on all
payment requests.
Costs of phasing and moving are a concern. A moving expense of$25,000 was incurred for phase I
moving. Moynihan was advised to request bids for moving. In public construction prevailing
wages must be paid. If the town hires people such as high school students, the town would assume
liabilities and supervision. Concern was expressed that moving costs could exceed the budget and
eat into the contingency unless carefully controlled.
Proiect management RFOs are due by May 17 30 copies of the Request specifications were picked
up and about 12 proposals are anticipated.
Furniture for the high school has been requested in the amount of$108,000 of the $115,000
budgeted. Mary Lou Touart asked to see what is being ordered and so arranged to do so.
Conditional approval of the library furnishings was VOTED
Bleachers at the high school football field are the schools' top priority and needed for next fall.
Recreation's top need is the Clarke field. Moynihan promised to bring the original as well as
prioritized lists for school program and recreation to the next meeting.
Pay reauest approvals VOTED that the town assume $3,000 expense for HMFH to produce CAD
middle school plan diskettes. Also VOTED with the understanding that an error in the retainage
amount must be corrected prior to the Chairman s signing tomorrow morning after a new page is
provided by HMFH. Requisition is for$212,000, marking the high school project cumulatively five
percent completed. Himmel asked if CPM had been done. It was due May 5 (last Friday).
Meeting adjourned at 10:33 p.m.
Respectfully submitted, j,y ,,.2 . Erna S. Greene, Secretary