HomeMy WebLinkAbout2000-05-17-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday May 17 2000 meeting in the Conference Room, School Administration
Building, as approved August 30, 2000.
The meeting(rescheduled to 8 p.m.) was called to order at 8:20 p.m. by Chairman Kelley with other
PBC members Himmel, Johnson, Kennedy Poinelli and Touart present. Also attending were
Director of School Building Operation John Moynihan, Sandy Hart of the Comptroller's office and
School Committee Chairman Robin DiGiammarino, as well as Philip Lewis of HMFH.
Materials distributed included the following that were gathered by note taker Sandy Hart
Exhibit B -list of agreed personnel to be supplied by Eastern Construction
HMFH Professional Services Supplement No. 5 for LHS CAD files supplied to Peabody
HMFH Professional Services Supplement No. 6 for partnering meeting participation
Relationship with Eastern Construction concerns included Eastern's reputation for requesting many
change orders. Jon Himmel recommended an analysis of the drawings to anticipate needs for change
orders, and the committee debated who should participate in this. Signing of the contract with
Eastern is hung up on list of personnel to be assigned and their responsibilities. Lewis of HMFH
brought a list of personnel as originally agreed, which he fixed to Eastern requesting a response.
PBC majority urged standing ground because the Town was promised the personnel it chose.
HMFH requests for additional professional services, as listed above, were distributed by Lewis. The
LHS CAD issue had already been agreed upon by the committee at a previous meeting. The
partnering sessions had been requested by Town Purchasing Agent Jim McLaughlin, and HMFH
had been invited to participate. HMFH stated that this was not part of the original contract and was
requesting payment for hours and mileage costs estimated at $12,034 for five people to attend.
Questions were raised about need of the expenditure and why the PBC was not informed prior to the
invitation. Agreed that HMFH should be paid for the two prior sessions on May 12 and 17
VOTED that Lewis, Kahn and Gabe attend the May 23 session at their billing rate not to exceed
$1500. It was argued that the town should pay for this activity since the town requested it.
Chairman Kelley will speak with Town Manager tomorrow on this.
RFP for Harrington and Fiske projects has been allocated$850,000 for schematic design, and
committee members urged getting going on designer selection soon. Concerns were reiterated on
some issues involved in locating new buildings alongside old ones, such as problems with athletic
fields and wetlands. Harrington parents have raised about$60,000 to build a playground but cannot
proceed because decisions are needed on location. Poinelli noted that new legislation may have
impact on the project's reimbursement requirements. Agreed to spend the May 24 meeting on
various inputs and design models that may be gathered. These discussions should include
Recreation, Conservation and School Committee, it was agreed.
Executive Session was VOTED unanimously by roll call at 10:10 p.m. to go into Executive Session
until adjournment at 10:35 p.m. to discuss the Project Manager position.
Respectfully submitted from notes by Sandy Hart, � ,-4,--(Secretary