HomeMy WebLinkAbout2000-06-07-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday T„ne 7. 2000 meeting in G Unit Cafeteria Lexington High School, as
approved January 3, 2001
The meeting was called to order at 7:07 p.m. by Chairman Kelley with other PBC members
Cannalonga, Kennedy and Touart present. Also attending were Bill Kieley, new Project
Director/Owner's Representative and Dan Vallee, who held that position on an interim basis.
Others present for part of the meeting included School Committee Chairman Robin
DiGiammarino, High School Principal Philip Lanoue, Peabody Construction Co. Director of
Purchasing David Calhoun and Philip Lewis of HMFH.
Materials Distributed during the course of the meeting included the following:
Meeting agenda
Memo of 5/31/00 from Dave Calhoun to Dan Vallee on L.H.S. lockers
Two 81/2 x 11” size sketches of water& sewer(sanitary and storm drainage) lines in the
area of the new high school library addition
Enlarged ledger-size drawing of above with color highlighting
Draft job description for part-time administrative assistant to the Project Manager to be
hired.
Progress reports on the middle schools: Eastern construction have moved trailers onto the middle
school sites but they have not been powered or supplied telephone lines. Their contract was
mailed out last Friday Interviews for the Clerk of the Works position at Diamond have been
held with two qualified candidates and the job at Diamond will be offered to one of them (see
below for more information).
Modular classrooms at the high school are awaiting Boston Edison meters and an Edwards
Alarm panel (cost $4,000), as the existing system is old and not working well.
High School lockers' replacement was proposed by Peabody Construction's purchasing director
Calhoun. The cost of supplying new lockers of better dimensions would be about $105,000.
Principal Lanoue recommended that there be no built-in locks as now exist. Noted that plans
now call for only locker rehabilitation. If new lockers were supplied there would be a repainting
credit Noted that lockers might not be used by students even if appropriate ones were supplied.
More lockers now exist than planned number of students. Cost concerns were expressed by PBC
members and Kealy Lewis suggested phase adjustment on lockers to allow later purchase and
installation decisions or more research:
Water Line Replacements are necessary in the area of the new high school library addition
Various plans were passed around a new water service line may be required. An existing storm
drain line is broken at an undetermined location and must be reconnected to an existing storm
drain and possibly a roof drain. An existing water line is in poor condition and must be moved
and replaced. Vallee recommended some trading with Peabody Construction who are supposed
PBC Minutes of June 7, 2000 -page 2
to be supplying 160 feet of water pipe. He also pointed out that the town now pays about$40 a
linear foot for this type of pipe work while Peabody is asking $180 a foot. VOTED to authorize
Peabody to replace the $160 feet of piping they owe the Town. Surveying of the pipe situation
using town"as built"plans was done at HMFH direction by Hancock. More information will be
sought by Vallee on what the situation really is.
Pay reauisition from Peabody for$598,838.00 had been provisionally approved by Olga Kahn
and will be signed tomorrow if all requested changes are made and coordination drawings added.
Building permit for Clarke was applied for on June 6.
An additional $686 was VOTED to allow Peabody to have a 64 x 12' trailer to accommodate
meetings. Also noted that four more computers are needed for the Project Manager, a secretary
and two Clerks of the Works. Also VOTED to acquire three digital video camera to record
progress on a daily basis.
A secretary/administrative assistant for the Project Manager draft job description was distributed
and it was recommended that this be passed on to the town's Human Resources person.
More personnel reports: HMFH will have four people on the two projects.
Clerk-of-the-Works candidate Gary Kaczmarek, who is now working in Holden, will be offered
the position for Diamond pending reference checks.
Refinement of cost tracking is needed to eliminate discrepancies between Sandy Hart's and
HMFH spread sheets.
Executive session was VOTED unanimously by roll call from 10:10 p.m. until adjournment at
10:22 p.m. to discuss the Assistant Project Manager's position.
Respectfully submitted,
Erna S. Greene, Secretary