HomeMy WebLinkAbout2000-07-12-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday July 12. 2000 meeting in the Conference Room, School Administration
Building, as approved August 30, 2000.
The meeting was called to order at 7 15 p.m. by Chairman Kelley with other PBC members
Cannalonga, Himmel, Johnson, Kennedy, Poinelli and Touart present. Also attending were
Sandy Hart of Comptroller's office, Director of School Building Operation John Moynihan,
Project Director/Owner's Representative, Bill Kealy, Assistant Project Director Dan Vallee and
Pip Lewis of HMFH.
Materials from or through HMFH included the following:
1) July 12 incomplete draft memo on proposed changed at the high school recommended by the
management team of school staff.
2) Forwarded 7/10/00 communication from Peabody RE high school boiler room installation.
3)Forwarded 7 12/00 communication from Eastern RE proposed partition changes in Clarke.
Hiring of new secretary for Proiect Manager approved as recommended by Bill Kealy
A progress report on the high school library and print shop area was given by Kealy Roofing
material is to be delivered this week, to be installed beginning next week.
Changes for the blue room were discussed briefly, as proposed by Moynihan.
Middle schools demolition is now under way, and construction will begin next week. Twenty
classrooms are to be finished by the beginning of the school year. A road subsurface problem
has arisen at Diamond. Various solutions were suggested. Kealy will get quotes from several
contractors and then a decision on how best to proceed will be made.
A Diamond demolition issue was raised by Moynihan. The contractor has not been using
barriers and not cleaning up. Since the school is partially in use weekdays, the school custodians
had to work overtime to clean up. Suggested that HMFH send a letter to Eastern notifying them
of a breach of contract and warning of possible back charges. Security of the building is another
issue. Several doors were left unlocked and windows left open. Another letter from HMFH to
Eastern on building security was suggested. Bill Kealy stated that he will handle the matter of
making sure barriers are in place and other middle school issues are resolved before handing
them the town check. Acceptance of Eastern's requisition for payment of$1,097,164.50 was
VOTED unanimously as described.
Peabody requisition was presented as Application#4 in the amount of$1,200,449.00.
Acceptance VOTED unanimously
Proposed changes to Clarke partitions by Eastern were discussed with Pip Lewis and it was
recommended by he get more detail regarding quality and similarity All assented. Another
PBC Minutes of July 12, 2000-page 2
proposal submitted for boilers had already been rejected by the Project Manager. The draft of
design revisions from school personnel and project team were reviewed briefly and it was
decided to let Kealy and Kelley move on the requests and obtain price proposals.
Meeting adjourned at 9.40 p.m. until Wednesday July 26, 2000 at 7:00 p.m.
Respectfully submitted from notes graciously taken by Sandy Hart.tt
Erna S. Greene, Secretary