HomeMy WebLinkAbout2000-08-23-PBC-min.pdf TOWN OF LEXINGTON,MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday August 23 2000 meeting in the Oval Room, Cary Memorial Library
The meeting was called to order by Chairman Kelley at 7 10 p.m. with other PBC members
Kennedy,Pierce, and Touart present. Also attending were architect Stephen Hale and
Library Director Carol Mahoney
Distributed: Architect's construction documents schedule, as well as the Design Development final
drawings and accompanying 2 V2 inch thick volume of specifications. one set for the library and two
for the PBC. (Produced with considerable input from Jay Lucker, according to Hale.)
Project budget discussion was the main topic. Architect Hale expressed pleasure that the current
estimates did not present any unforeseen surprises. Increases from the last previous cost estimates of
1998 could be explained about half by inflation of construction in two years and also by upward
revision of square footage of interior space by addition of another level within the building footprint
and changes in materials,especially in masonry from cast stone to granite The estimate of
construction time is 78 weeks, or about 18 months. The estimated cost of construction is $7,206,654
To this must be added profit of 10 percent, bond of one percent, construction contingency of 10
percent, in total about 25 percent addition of soft costs. The grand total has risen to $10,703,714
Questions arose about the need for design contingency, but the committee concluded that it should
remain at this stage, until after construction documents have been delivered. Included in the
estimated costs is a 12 percent equipment and furniture line. Not in the budget are costs for asbestos
removal, moving and computers. These will be absorbed by operating budget and other library
funds. To be on the safe side the committee set the total estimated project cost at 11.5 million,the
amount to be cited publicly Construction contingency will be about$870,000.
Other concerns brought up included word from the architect that he had discovered a chiller unit
from Carrier that produces a 50 decibel noise level that could be reduced to 30 db when running on
quiet mode. In addition the chiller pit will be lined with sound absorbing material. Trash and
recycling procedures and areas were discussed briefly without finality Change of engineering firm
has been accomplished. the state library board will need to review the plans Later during three-
dimensional interior presentations, details such as cable-carrying columns were pointed out.
Questions were also raised about the required number of parking spaces and what would be counted
as relevant square footage in parking space calculations for zoning.
Three-dimensional views the PBC considered) best for public presentation included the following:
Main entry views from outdoors and after entering the building, circulation desk, children's room,
reading area on the Mass. Avenue side,periodicals room, looking down from the mezzanine level.
Pierce asked for a looking-down-the-stairs view for the committee,
Meeting adjourned at 9.10 p.m.
Respectfully submitted, gGR�-1--- Erna S. Greene, Secretary