HomeMy WebLinkAbout2000-09-12-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday September 12. 2000 meeting in the Conference Room, School
Administration Building, as approved January 3 2001
The meeting was called to order at 7.20 p.m. by Chairman Kelley with other PBC members
Cannalonga, Himmel, Poinelli and Touart present. Also attending were Project
Manager/Owner's Representative Bill Kealy Assistant Project Director Vallee, Philip Lewis of
HMFH and Sandy Hart of Comptroller's office.
Materials distributed included the following:
HMFH letter to Frank Marino Re: current payment requisition and Schedule of Values.
HMFH Schools Project Budget data summaries, dated 9/12/00.
Report from Proiect Manager Kealy told that schools opened on schedule with no problems.
Work is continuing. Problems persist with the floors at the high school and Diamond.
Scheduling has become a problem, as the principals do not want workmen in their buildings
during class time. Commenting on forthcoming requisitions, he noted that Peabody's was OK,
but there were problems with Eastern s.
PBC member Himmel suggested there be some notice to the newspaper acknowledging all the
work done so far on the the project. He also asked if logs were being kept on forthcoming
change orders. Kealy responded that he is tracking such items and has records at the trailer
However, he needs more information to complete them. He noted further that he is watching the
contractors' management and counting hours and men.
Matters to pursue further include a schedule crunch foreseen at Diamond next summer Several
options to surmount this problem, including early closing of the school, are being explored.
Another matter to be checked is whether the Contract with Eastern covers shift work. In
addition, a look-see for items that might have been overlooked in early decisions may need to be
in order at this time.
Peabody's requisition Number 6 for$1,309,162 representing about 25 percent of project
completion has been reviewed with the Clerk of the Works, among the four reviewing it.
VOTED to approve this requisition for payment.
Eastern Construction Company's reauisition summary sheets were distributed, along with copies
of the subcontractors submittals. Eastern has been told of need for a single continuation sheet,
and they are still submitting by subcontractors and failing to compile the amounts as requested.
Furthermore, their financial figures have been shifting up and down. HMFH has reviewed their
requisition for $1,666,935.35 and reduced it to $1,397,004 and resubmitted it back to Eastern,
along with a letter requesting them to produce an acceptable, approvable Schedule of Values.
VOTED that the PBC approve payment of a requisition for$1,397,004, but that the check be
held subject to Eastern s submission of a detailed accounting in a form acceptable to HMFH and
PBC meeting of September 12, 2000-page 2
in a single document that includes all of Eastern's subcontractors. It was suggested that
corresponding sheets that Eastern submitted for other towns' projects be shown to them as
examples of what Eastern should be and is capable of doing.
The meeting adjourned at 9:37 until Wednesday, September 27 (NOTE change of date from
previous announcement! For location, please consult enclosed notice.)
Respectfully submitted, partially from notes of Sandy Hart.
Erna S. Greene, Secretary