HomeMy WebLinkAbout2000-11-29-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSEI'IS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday November 29. 2000 meeting in the Lexington Room, Cary Memorial
Library
The meeting was called to order by Chairman Kelley at T43 a.m. with other PBC members Pierce,
Poinelli and Touart present. Also attending were architect Stephen Hale, Library Director Carol
Mahoney and Assistant Library Director Cynthia Johnson.
Construction drawings (90%) review by Fred Nashed will begin on Tuesday, January 2 and be done
in a week. Architect Hale assured that the required drawings and specifications would be available
to Nashed before that time. Estimators are to get them by mid-December
Proiect Manager and Clerk of the Works needs were discussed briefly with a note that school
project manager Kealy and high school Clerk of the Works Sullivan might be able to help with
construction management.
A considerable portion of the remaining meeting was based upon review of the architect's notes
from `project meetings" of October 17 and 25 and November 17 (Agenda, Item 1 appended).
Security (LA. of October 17 and I.D of October 25) Noted that entrances should be wired for
possible future installation of a security system.
Interior Design schedule and designer selection was discussed in all three project meetings. PBC
agreed that a designer should be hired for no more than the budgeted 12 percent of the Furniture and
Equipment line. Stephen Hale highly recommended Jane Lucas of Lucas/Stefura Interiors of
Boston, with whom he has worked. Agreed to begin discussion of this issue May 1, 2001, with
target date of August 1, 2001 for work to begin. Poinelli recommended that fee amount be clearly
established.
Wood stairs were revisited, with Poinelli commenting on the quietness of the wood stairs at the
Harvard Coop. Architect Hale recommended and showed a sample of hickory that would have a
cushion of rubber beneath and a wood strip on the toe and heel of each tread, with perforated metal
risers. He also noted that the design for the stairs is on his firm's web site.
Chiller nit solution now shows on new drawings. The pit is now narrower, and will extend to five
feet from the street easement. Commenting on the windows on the chiller-facing wall, the PBC
expressed disfavor for light coming from behind the speaker's rostrum during the day This could
be controlled with light exclusion shades (dark colored on the outside). In addition, the PBC
weighed in on the location of the built-in screen for visual presentations and the off-centered
location of the bay it would front. They also questioned the adequacy of the storage room size for
the chairs and tables it is to store. When reviewing the parking lot side elevation drawings, the
committee saw good aesthetic reason to extend the building unity to the windows adjacent to the
chiller pit surrounded by a 42-inch fence.
Temnorary signs during construction will be needed, as well as HDC approval of them.
Recommended to supply whatever is approved.
PBC Minutes of Wednesday morning, 11/29/00 - Page 2
Estimates are due to be delivered the first week in January Director Mahoney plans to compare the
costs with bidding results in Brookline for their library upgrade.
Reading room floor will have to be replaced, it now appears. due to need for colunm repositioning
need. The existing columns would have to be within 30 inches of the wall in order to remain as they
are. Compact shelving could accommodate the positions of the double columns in the Friends and
Electrical vault location and access must adhere to code. Poinelli emphasized. Architect was
instructed to solicit aid of Town Manager to get Boston Edison to pay attention to this priority item.
Code requires access to electrical vault to be only from the outside and isolated from or not attached to
the building due to fire and explosion danger.
Notes of October 25 conference require correction: Attendees included Kelley but not Touart.
Sprinkler system for the lawn discussion sprung from the notes of November 17, and drew comment
from Poinelli that he usually gets such design service at no cost. However, Hale's landscape architect
has asked for$3,000. After it was noted that the town uses Hunter or Turf Products for irrigation
systems, Mahoney said she would follow up with Hunter. PBC member Touart requested that the
Garden Club should receive a copy of the library's landscape plan.
Historic doors are to be handled separately from the other doors of the library to assure their proper
handling. This recommendation met PBC favor.
Acoustics. electronics and lacks for the meeting room were questioned by Poinelli.
Getting good general contractors is a goal, and names are being collected now by the Director from the
State Board of Library Commissioners. Pointed out that a Clerk of the Works will be needed by mid-
February latest. PBC promised to obtain a copy of Moynihan's description advertised to bring
applicants for the school projects. The advertisement should appear in both the Boston Globe and the
Lexington Minuteman.
Glazing and ultra-violet screening cost and possible anticipated problem in acquiring historic and
other windows with glazing to insulate (double-glazed) and screen out ultra-violet light were debated.
Ultra-violet filters will also be needed for any direct interior lighting but not for indirect lighting.
Low-E has been specified on all glazing. PBC asked that the cost difference between ordinary and
laminated glass be obtained for the whole building. Historic windows comprise 900 square feet of
glass and could cost as much as four times that for other windows. This could be a bid add-alternate,
Poinelli advised, noting that the PBC favors having up to 10 add-alternates, or up to $250,000 worth.
Mahoney pointed out that the library has more financial flexibility than other town projects. Hale will
consult the library Director on budget ceiling.
Meeting adjourned at 9:37 until Wednesday, December 13 at 7.30 a.m., with main stairs issue still to
be settled.
Respectfully submitted, e„�� Erna S. Greene, Secretary