HomeMy WebLinkAbout2000-12-13-AM-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday December 13. 2000 meeting in the Lexington Room, Cary Memorial
Library (NOTE. The last meeting in this building until ?)
The meeting was called to order by Chairman Kelley at 7:35 a.m. with other PBC members
Pierce, Poinelli and Touart present. Also attending were architect Stephen Hale,Library
Director Carol Mahoney, Assistant Library Director Cynthia Johnson and Sara Chase of the
Planning Board and of various historical interests as well as Bill Kealy Project Manager for the
Schools projects and Paul Sullivan, Clerk of the Works of the high school renovations.
Materials distributed included the following:
Meeting Agenda (mislabeled"November 29")
Vault location plans (part of larger plan)
Project meeting notes of November 29
Draft copy of construction sign (corrected at meeting)
Meeting with the HDC will occur Thursday January 4 Again Poinelli will be the presenter.
Agreed that the PBC and library people should meet the morning before. Noted that the HDC
will need in advance full information and plans for the project's temporary sign as well as a full
set of drawings for the exterior, including redesign of the electrical vault and landscape design.
Proiect management of this project could be assumed by Kealy and Sullivan, with another Clerk
of the Works possibly needed, depending upon the demands upon Sullivan for the high school.
In any case the project management team is in constant communication with the PBC.
Construction Drawings are to be finalized and out by February 1 2001, in good time for cleaning
up the authorizing article at Town meeting, to settle the private-public funding sources and how
the Town will bond the project. It is anticipated that privately-collected funds will reduce the
town s need to bond and that the Foundation will assume some of the debt service. Article 14
language will be amended. It was emphasized that bids should be in fore the Town Meeting
vote. This public-private arrangement is new to Lexington but has been done elsewhere Public
relations for this action will be done by the Trustees and Foundation, and the Town's cost
commitment will not increase.
Landscaping irrigation plans must be stamped drawings and coordinated. Larchmont
Engineering was contacted by Hale. Proposed and moved that Irrigation Consultants of
Tewksbury be hired at $1800 for design and$1200 for construction administration.
Door hardware and functions were reviewed. There will be an accessible card system for staff
and Oval Room entry and power-assisted entry doors. Cameras will be in five positions for
building security
Electrical Vault plans were examined. Electric wiring will enter the building at present location
west of the vault, near the Massachusetts Avenue entrance, and there will be a shunt switch at
that inside that entrance.
First floor periodical room floors can remain, as they meet code, while radiant heating is now
practical. Various stages of construction in the 1950s and 1970s were described, leaving the
floor with areas of concrete as well as planking. This area is at a slightly higher elevation than
the rest of the building. Three ramps marked by railings are envisioned. VOTED to retain the
existing floor in the periodicals area and to change the area below where the Friends room will
be reduced in size. It was strongly recommended that a unit cost be carried for floor leveling,
and/or taking down some of the accumulated floors.
Circulation desk on the main level, with staff toilets behind has not be fully designed. An
interior design proposal is promised by Christmas. Asked if this would affect specifications.
Furnishings and eauiroment will have a separate line for shelving. Noted that interior designer
Lucas did the Duxbury library
Drawings schedule was reviewed. Drawings will go to the cost estimators on December 22, with
cost estimates due back January 12. Exterior drawings could also be sent to the HDC that day
(and by hand to Poinelli on December 23). Kealy commented that it is a tight schedule.
Asbestos removal specifications are going to Town Engineer. The amount of demolition will be
comprehensive and complete at the outset, and a unit price for this should be budgeted.
Mahoney promised to dig out a set of the 1973 drawings for Kealy Hale already has a set.
Window design was reviewed. The Oval Room will have casement style windows with locks but
they are not to be operated. Windows in the Lexington Room will be fixed. In the Periodical
Room there will be screening on the lowest and only operable portion of the windows (This was
changed from the middle, as presented to the HDC. In the new part of the building roll-vest
windows will be supplied. It was suggested that either the middle or lower section be kept
operable, but that the hardware be removed.
Need for alternates amounting to about $200,000 was reiterated by Poinelli. Glazing, site work
and materials were mentioned as candidates for consideration, but it was agreed to await cost
estimates.
As the meeting adjourned, Sara Chase was discussing with Hale her concerns about durability of
materials, lighting, a conflict she discovered in the elevation plans. These notes were offered in
preparation for the HDC meeting.
Meeting adjourned at 9:50 a.m. until Wednesday morning, January 3, 2001
Respectfully submitted,
amu, VV
Erna S. Greene, Secretary