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HomeMy WebLinkAbout2000-01-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Monday January 10.2000 meeting in the Conference Room, School Administration Building, as approved May 24, 2000. The meeting was called to order by Chairman Kelley at about 7:05 p.m. with other PBC members Himmel, Johnson, newly-appointed Bill Kennedy Pierce, Poinelli and Touart present. Also attending were Project Manager/Owner's Representative Michael Melnick, Director of School Building Operation John Moynihan and volunteer to the Library Building Committee/Associate Board of Appeals member Sara Chase. Library Status discussion began with note that the Historic Districts Commission now has a new Chairman Joann Geschwendtner and Vice-Chairman Dan Fenn. Walter Pierce reviewed the history of the project's year-long stoppage beginning in June 1998 due to abutters' suit against the Board of Appeals ruling. The architect' revised contract has now been worked out, signed and the architect paid up to date. Now the project is ready to go. Plans must be revised according to settlement with the abutters' suit requiring the tower housing the air conditioner be removed and landscaping planned jointly with abutters representative. Next hurdle is the Historic District Commission. On July 9 1999, HDC representatives Lynn Hopkins and Ian Adamson met informally with the library building committee and another meeting is advisable as soon as possible with these HDC representatives and the architects. The Saturday January 22 meeting is intended to include the architects' responses to the HDC meeting if that can be scheduled with sufficient lead time.and ideas. Chairman Kelley requested that members'bring their response to the Design Development plans available for viewing at the Library to the January 22 morning meeting. Fitting in with the DPW Director's unification of building controls idea? PBC members almost unanimous response to the unification or standardization of controls was that trying to specify a particular brand of controls (i.e. proprietary specifications) is about the worst item to have proprietary due to invariable experience of triple costs. Kennedy suggested that unified maintenance management systems would be more to the point. This sentiment of the PBC will be relayed to the DPW/Engineering Department. (DPW is taking over Library maintenance). Bidding for the schools nroiect schedule called for the high school's going out to bid on January 14th. There may be addenda to the specifications and drawings because all issues have not yet been settled. Drawings will be available for middle schools on February 2. Risk insurance for existing buildings is the Town's responsibility and contractors will be responsible for the additions, as well as for the deductible amount, which is $10,000 on the town insurance. Melnick will look into the cost of smaller deductibles for this kind of insurance. Portable Classroom specifications have been written by Moynihan, who stated that it is legally OK for the existing toilets in the schools to serve students using portable classrooms during PBC Minutes of January 10, 2000 -page 2 construction. Therefore no toilets will be ordered. The portables will be leased, not purchased, ten at the high school and four at Clarke. Melnick noted that there is a slight possibility that the portables may not be in place on time. Energy/lighting cost savings might be as much as $156,000 on lighting fixtures after they are installed, according Gary Markowitz of Kilojolts. Melnick told of how he had to rush in applications for the rebate program by December 31, 1999, in order to qualify VOTED to authorize expenditure of$9700 (partially spent already) to complete the process of realizing rebates after the after the installation rebate of qualifying lighting fixtures. Another likely saving will come from elimination of sprinklers in gyms and the field house. Beam smoke detectors will be substituted, since they would activate sooner in areas with high ceilings. A written notification of the substitution must be sent the Fire Department. Clarke Generator size will be reduced, but one either must be rented temporarily or otherwise acquired(maybe from DPW who have a renovated school department generator) Boston Gas service has been offered free to Diamond and the high school if the schools would agree to purchase Boston Gas for 10 years. Moynihan will continue negotiation on this. Clarke borings were a pleasant surprise. Less peat was found than feared. Proiect Manager's weekly hours increase from 25 to 32 VOTED after copies of his log and hours since July were distributed and examined. The motion called for a salary basis increase beginning January 3, with inquiry to be made if it could be made retroactive for the past quarter of 1999 Melnick also pointed out that a clerk-of-the-works should be hired for each project. Inquiries will be made of Town Counsel on how these people could be hired. Independent structural review is required to be ordered at this time by the owner. Poinelli promised the names of people or firms providing this service. Invoices APPROVED• as listed on Melnick's memo dated December 29 1999, with the exception of all HMFH `reimbursable services," substituting only $15,840.00 for Clarke electrical testing. The Kilojolts Consulting Group amounts were approved pending acceptance of 12/31/99 application for rebate. Other problems and solutions are a water problem on the front porch at Clarke, with possible solution to move a wall or glass panels there to keep the water out. A shortage of classrooms during the first year of high school construction will convert the library to needed space, and its services will come from the cyber world. Meeting adjourned at 10:15 p.m. until Wednesday January 26, 2000 at 7 p.m. Respectfully submitted, Erna S. Greene, Secretary