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HomeMy WebLinkAbout1990-06-12-COA-min.pdf COUNCIL ON AGING BOARD MEETING MINUTES - JUNE 12, 1990 Present Dorothy Boggia, Harriet Onello, John Curry, Barbara Rubin, Edmund Grant, Kevin Grimes, Beth Klarman, Sumner Harris, Bob Borshay, Monica Chang, Jack Eddison (liaison Board of Selectmen) , Dennis Murakami (Human Service Conittiee) , Linda Crew Vine, Peg Jemison, Deborah Bloomberg (staff) Meeting was called to order at 4 35 p.m Remarks Dorothy Boggia - Reminder given that this is the last board meeting until September An expression of thanks was given for everyones part in a successful year for the board A special "welcome back" was acknowledged to Jack Eddison The Senior Cookout held on June 5th was very successful and was enjoyed by the many seniors in attendance Sane staff and board families were also present to enjoy the activity � The topic of fundraising was discussed with the need to build a reserve fund strongly advised Such a fund could for used in the event core programs fall short No particular item was targeted for the funds The FCOA will be asked to set a target of $10,000 The FCOA annual meeting will be held on Wednesday, June 13th at 1 30 at the Senior Center SPANS PROGRAM - Debbie Bloomberg, SPANS Coordinator A Year End Report was given for 1989-1990 Included in the report was a program description and program goals The following highlight information given -15 students participated in 2 sessions/week -reports and journals were required -7 volunteers worked on community service -High School push for community service led to an increase in volunteers -major events Globe feature 5/24/90 in Northwest Weekly supplement -working with the Housing Authority on the Recycling Program -the adoption of Countryside Village by the 7th Graders at Harrington school Goals for the future in expanding the community awareness of SPANS and developing SPANS courses for adults through the use of the EAP Jack Eddison commented on the sex distribution in the program; 10 females, 5 males (up this year) Beth Kiarman suggested approaching the Lexington Preschool PTA Minutes were reviewed and accepted as mailed; motion made by John Curry and seconded by Kevin Grimes CLIENT SATISFACTION SURVEY - Sumner Harris Volunteers will review the Survey Form with seniors at the Center A copy of the current tool was circulated Survey purpose to provide feedback to sources of funds as to how activities and services are received Linda proposed four (4) categories of activities Social Educational Health & Nutrition Supportive Services Target number of people to interview - 200 ( Barbara Rubin suggested we seek out persons who "underuse" the Center's services in order to ascertain why Target date for completion of the survey - August 1990, allowing for review at the September Board Meeting Lists of participants will be used and telephone contact made Dorothy suggested a possible Outreach Program; Linda reminded the board of the January Open House held in years past SENIOR HEALTH MONITOR PROGRAM - Peg Jemison An Annual Report found the program stable after one year The clients tend not to be as stable Statistics for FY 90 thru May were circulated. Highlights of. Report as follows -many family referrals, attributable to the P.R for the program -VNCH increased referrals -MMHC is biggest potential referral , Peg is planning an in-service presentation to MMHC Inactive clients develop acute medical condition Transition between SHMP and acute care has been streamlined, a major accomplishment of SHMP Kevin Grimes asked about the meaning of "stable" Difficult question to determine - when is the SHMP inappropriate because clients needs and limitations are so profound Beth Klarman raised the issue of funding level because we are funded for over 30 clients but the statistics suggest the stable number is 30 Peg said 30 is not a limit, the Program can take more than 30 Clients who lose Medicaid Home Health Services may seek the help of SHMP Beth Kiarman suggested that the "accessibility" to clients should be elaborated on in the report in order to illustrate how many clients her intake opens for clients If the report were sent to the town, clarification would be need to avoid the 'impression that ( "stable" means 30 Kevin Grimes commented to suggest ways to deals with the problem of increase of Level III Medicaid clients being forced to rely on Hone Care (for which additional funding is needed but not forthcoming) Barbara Rubin observed that no referrals had come frau physicians VNCH has a contract for 7/1/90-6/30/91 The town counsel says next years contract must be put out for public bid The board both congratulated and thanked Peg Jemison for her efforts to make the year successful DIRECTOR'S REPORT - Linda Crew Vine Presentation in Worcester to 100 COA's in the State -More interest was expressed in SPANS than in the Senior Health Monitor Program -Fix-It Shop presentation was also well received -Linda believes the COA's have avoided health issues but this is a necessary direction ( Backlash experienced in town because seniors were perceived as not supporting the Override Linda plans to talk to Rick White re- guarding the funding base Jack Eddison said the funding level should remain the same FCOA Annual Meeting - 6/30/90 -Officers were elected and the By-Law changes adopted -a Memorial Endowment Fund was discussed May (Older Americans Month) was busy at the center Cooperative Elder Services Contract has been revised and will be sent for signing Monitoring visits will be done in June Jack Eddison inquired about the state of the building Response -still waiting for architects plans for the second set of doors -still have winter drafts -modification to cost $13,000 already allocated Acoustical ceilings have been installed in the conference and classroom and are now usable The Social Day Classroom is also slated for these ceiling repairs Problems with Muzzey Trustees - -complaints were received about the Cookout regarding the use of outdoors and the amount of °'trash generated ( -Linda expects a letter with concerns of the Trustees -Muzzey Board of Trustees has no representative from the COA -there has been a total turnover of Board Trustees -CCA has 8 votes because of the space of the Center based on %• interest Villages and the Recycling Program - -Tawn'will charge Villagers 7/1 -decision needed-Town or private trash collection -Housing Authority messages are "threatening" in tone NOMINATION FOR OFFICERS SLATE - Ed Grant and Beth Klarman President - Dorothy Boggia Vice-President. - Kevin Grimes Secretary - Harriet Onello Treasurer - John Curry ( No further nominations were made Barbara Rubin moved to accept the nominations and Sumner Harris seconded the motion Slate was accepted by vote ( OTHER BUSINESS PROCEDURES RE NEW ISSUES - Kevin Grimes -eg SHMP and increased need for Hone Care -Linda commented that the Executive Committee, as well as other committees, may need to meet during the summer A motion to adjourn was made and seconded The meeting ended at 5.40 p.m.