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HomeMy WebLinkAbout1989-11-14-COA-min.pdf COUNCIL ON AGING BOARD MEETING MINUTES - November 14, 1989 Present Dorothy Boggia, John Curry, Ruth Butler, Jack Eddison (Selectman Liaison), Edmund Grant, Kevin Grimes, Beth Klarman, Harriet Onello, Barbara Rubin Absent Barbara Rubin Staff Present Linda Vine, Executive Director Guests Joanne„ Fuller, Cooperative Elder Services, Inc (CESI), and Dennis Murakami, Human Services Committee REMARKS/INTRODUCTIONS - Dorothy Boggia The meeting was called to order at 4 35 P.M by Chairperson, Dot Boggia, who introduced our two guests With the C O.A assuming, responsibility for the monitoring of $3,500 (given to CESI by the Human Services Committee for scholarships and now in the C O.A Budget) Ms Fuller was invited to explain the goals of CESI 's Adult Day Health and Social Day Care Programs operating in Arlington, Acton, and Woburn Mrs Fuller and Linda will work cooperatively to establish guidelines for the use of these scholarship funds and to identify potential clients for both these and our SHMP Dot extended an invitation to the new and old Board members to attend the opening ceremonies of Brookhaven in Lexington MINUTES The minutes of the October 10, 1989 Board Meeting were accepted as written MINUTEMAN HOME CARE UPDATE - Ruth Butler MHCC's plans for future activities and programs are tentative due to budget cuts An additional anticipated 5% cut could result in lay offs and freezes on programs Ruth also called attention to the proposal to eliminate the Cabinet level post of Executive Office of Elder Affairs and consolidate it under the Department of Human Services and its implications for seniors FISCAL UPDATE/FY91 BUDGET REVIEW - John Curry The Treasurer noted the modifications in the FY91 Budget the inclusion of the $3,500 for CESI and $43,392 for the SHMP plus increases in maintenance/'repairs Personnel will shortly have new job classifications to be issued by the Town This budget will be given to the Town Manager on November 15th John also indicated that the C 0 A is requesting a 10% increase in its budget to accommodate the projected 35 clients anticipated in the SHMP expenses John, Linda, and Dot will meet with Rick White to review the budget and the justifications for our increases The Budget, as proposed, was approved by the Board Jack Eddison forsaw two possibilities happening in Lexington regarding the fiscal situation 1) overriding of Prop 21 or 2) further tightening If Prop 21 is to be changed, then the C 0.A and all seniors will need to advocate for this change SCHOLARSHIP COMMITTEE REPORT - Harriet Onello Harriet reviewed the new policy statements established by the Scholarship Committee, consisting of Harriet, Linda, and Peter Kelley, V P of the F C O.A , whose scholarship monies we will be disbursing To prevent misuse of funds , Beth suggested including in the policy a plan for a periodic review of our scholarship recipients , and, if necessary, for Linda to terminate non-disadvantaged seniors With the Board's approval, Harriet will amend the policy and distribute final copies at the next meeting SENIOR HEALTH MONITOR REPORT BUDGET RECOMMENDATION - Beth Klarman Beth distributed and discussed two documents prepared by this committee 1) Statistical Data Analysis of the SHMP clients from 11/88-10/89, and 2) Budget Projections for FY91 -1- (OVER) based on the enrollment of 35 clients in the SHMP Of the 30 current clients 20 are contributing an average of $12 00 per visit , while the other 10,who are our original low-income clients, have not been asked to pay because of their circumstances As new clients are added, more monies will be forthcoming Anticipating cutbacks at MHCC, requests for this service may exceed our manageable number of 35 A waiting list will be kept and more definitive criteria will be set Kevin suggested that we have a list of resources/referrals available to these clients In response to the C 0.A 's RFP's for the SHMP, proposals are due in the COA office by Friday, November 17th , with the SHMP Subcommittee Meeting on Monday to review the proposals and submit recommendations to the Town Manager January 1 , 1990 is the target date for the new operation to begin DIRECTOR'S REPORT - Linda Crew Vine Linda announced the following 1 Transportation - COA was assigned the task of monitoring the $6,200 awarded by MHCC toward Share-A-Ride for our Social Day Care Clients Although this amount was cut back from $8,700 , Linda felt we could either increase the cost of Day Care or ask the F C O.A to make up any losses incurred 2 SPANS Update - Linda had met with Dr Geiger on two occasions and also Polly Woodward, Chairperson of the Lexington School Committee Dr Geiger will recommend continued support of the program, asking for $6,300 at the next School Committee Meeting At this time, Linda and SPANS Coordinator, Debbie Bloomberg, accompanied by 2 seniors will make a presentation emphasizing the impact of SPANS on our older people 3 The year-end report showing the Senior Center serving 2,167 unduplicated clients, was submitted to the Executive Office of Elder Affairs At our next meeting Linda will share the reports of the past 4 years Linda pointed out that all the C 0.A 's took a $850,000 cut with discretionary monies eliminated She urged us to contact Steve Doran who supports our cause 4 Suanne Dillman, a valued staff person who has handled all the financial and technical reports, will be leaving in December She will be sorely missed Linda is advertising for a replacement with a salary range of $17,000-$23,000 5 A reception will be tendered for past and current C 0.A Board Members from 3 30- 4 30 P M on Tuesday, December 12th , preceding our Board Meeting. Steve Doran will honor our past members who have contributed to the growth and success of our Center An invitation will also be extended to Suanne Dillman as a farewell from the Board 6 Regarding accoustical problems in the Board Room, Classroom, and the Social Day Care Room, Linda is investigating options to correct the situation. Kevin urged a study be done first to determine the effectiveness of the various solutions Linda will ask a Lexington accoustical engineer to study the situation and make recommendations Kevin also encouraged the Board to advocate on behalf of the Symmes Hospital which is experiencing difficulties Linda has scheduled a speaker from Symmes to address the seniors With no further business, the meeting adjourned at 6 25 P.M Respectfully submitted, 124,4444:1244v") 4.LW Barbara Rubin, pro tem Secretary -9-