HomeMy WebLinkAbout2024-05-01-ARTS-min �EILEXINGTON COUNCIL OF THE ARTS
Lexington, May 1st, 2024
Meeting called to order : 7:10pm
Present: Alix Fox, Sue Benson, Lisa Herbert
Ashley Rooney, Elizabeth Xu, Steve Poltorzycki, Marie Hewes, David Hoose
Absent: Claudia Lach, Shalini Kakar, Eric Hellweg
Guests:
Recording secretary : Sue Benson
Secretary's report (Marie)
Minimal changes to meeting notes
Ashley moved to approve
Lisa seconded
Meeting notes approved
Election of Treasurer
Marie to be elected as treasurer
Steve noted
Alix seconded
Everyone in attendance approved
Marie has been trained
Treasurer's report (Marie)
Hardly any changes since last report
Marie went through line items
In July, LexArts will receive additional $6K from town
Steve covered additional expenses from reception
Additional $1,300 to be used
Eric will engage an additional website consultant for Porchfest ($1000 from town $$)
Projects & Festivals grant- not clear when that needs to be spent (by June 30?) - MCC
Hi-level Process: Apply for grant from state -which reviews & sends contract to the town which
signs off on contract; State wires $$ to Town
Lexington Laughs $$ needs to be allocated
Porchfest will be partially paid for with new grant
Looking into painting murals for Town center
Alix requested additional info besides Financial Report to better understand what has been paid
for as well as rudimentary budget for upcoming year; Steve & Marie will help to create
Discovery Dayplanning
Sat., May 25th (ends at 3pm)
Booth staffing - Lisa, David, Shalini have volunteered; need setup before 10; Steve has tent&
table - need help with breakdown & storage of tent (Alix)
Proposed event contributions: Flyer/handout re Arts Council, activities for kids (Elsie),
Need additional table (& chairs)
Sign up: Alix 1st shift,(9am) Steve 9-1, David 12-3, Lisa 12-3, Elsie 10am craft table: coloring,
paper arts, Shalini TBD
Will discuss what LexArts council does - signups for bands, porches (Porchfest) - Steve to
provide banner; have QR code to go to website/document with Porchfest info
Alix will create list of what LexArts does or send to landing page of LexArts
Website Management
Elsie to take over Website to determine what needs to be updated - Sue to forward login info
and meet w/ Elsie to discuss & determine next steps
Utility boxes project
3 to be painted: Waltham St. near middle school (nature theme), Hastings Park (Worthen), In
front of Peet's (received design which will be reviewed)
250 theme requested
Consider'unveiIing' when completed
Other fiscal year 2024 projects
Immigration Storytelling &Art Exhibit (Elsie) - May 30th reception @6:30 - display materials
at Cary Library for 3 weeks; will provide awards to submitters (deadline May 10th)
Discussed other methods for advertising Immigration Storytelling submissions
Porchfest planning
Date: Sept 28th, 2024
Banner to display on Town street- Steve to get permission & installation assistance; Lisa & Eric
to provide size, content, etc.
Claudia wants special edition of the newsletter for Porchfest- Lisa to provide writeup Hiring
vendor to create dedicated Porchfest website - Lisa to provide invoice by end of June
Website to go live next week then Ashley can advertise
Other projects for remainder of 2024 calendar year
Indigenous Peoples project- Marie covered high level; Shalini to contact musicians
Next year: Sarasa proposal to perform 250th concert in December- Claudia to cover at next
meeting
Next Council President
Steve's term ends at the end of September; Will transfer info before then.
Need to identify next committee chair or co-chairs
Need someone to run grants process - open mid Sept closes mid-Oct which is when grant
process work begins. MCC sends package with all applications and the council reviews.
Meeting Adjourned at: 8:32
Motioned by: Ashley
Seconded by: Steve
All approved.
Steve not available for next meeting (out June 1 for 3 weeks)
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