HomeMy WebLinkAbout1999-06-30-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday June 30. 1999 meeting in the Conference Room, School Administration
Building, as approved October 27 1999
The meeting was called to order by Chairman Kelley shortly after 7.30 p.m with other PBC
members Bruckman, Cannalonga, Himmel, Poinelli and Touart present. Also attending: Director
of School Building Operations John Moynihan III, Project Manager/Owner's Representative
Michael Melnick and HMFH representatives Philip Lewis and Peter Spellmeier of Carol R.
Johnson Landscape Architects
Executive Session was voted unanimously at 7.35 p.m. in order to discuss legal problems with
the draft contract (with Lincoln Consultants, Inc.) for Melnick's project management services.
Distributed items included a meeting agenda/pending issues list from Melnick, copy of a May 28
memo to Richard Neumeier of the Recreation Committee from Brian McNally, Coordinator of
Physical Education and Athletics Department of Lexington Public Schools and copy of a letter
from Susanna Burgett of Palmer&Dodge LLP regarding the above-mentioned proposed contract
with Lincoln Consultants, Inc.
Executive Session was recessed at 8:22 p.m. for consultation with HMFH representatives and
other business, with executive session resumed at 9:53 p.m.
Drainage issues remain only at the high school, since the Conservation Commission approved
site drainage handling at both middle schools. Spellmeier related how the Commission had
recommended raising the low area near Worthen that now puddles with each heavy rainfall,
original site of the landscape architects' water detention area. However, in calculating the
amount of orange bird pipe and relocations of utilities that would be required for underground
water retention elsewhere (along the Waltham Street parking lot's street side),the costs were
deemed prohibitive. The Carol Johnson firm is now advocating to resurrect the low area plan for
a mowable water detention area with a catch basin in the middle. Full calculations to determine
size and exact location of this depressed area to slow down water runoff through a new storm
drain system are not yet complete. PBC members recommended a design limitation that the
detention area should be 100 feet or more from any abutting property Spellmeier agreed to
return to the PBC if the landscape designers find a problem in meeting this limit.
Lighting at Clarke plans had called for saving, cleaning and reinstalling the existing fixtures until
it was discovered the cost of these operations would exceed the cost of purchasing and installing
new parabolic fixtures, Moynihan reported.
Brian McNally's Prioritized list of specific nroiects for snorts/recreation facilities to be included
with the schools project, (as voted and appropriated by the 1999 Town Meeting), formed the
basis for a meeting yesterday PBC reiterated its request that the subsoils of both the Clarke play
PBC Minutes of June 30, 1999 page 2
fields and tennis courts be tested. Recommended that irrigation be added at all three school sites.
The merits and costs of digging wells versus using MWRA water were debated briefly with cost
investigation urged on this issue. The project cannot include any non-educational components.
The thirteen projects listed are indeed diverse, it was noted, but it was recommended that one bid
package be offered as possibly the most efficient way to administer all the athletic/recreation
school projects. Individual sub-contractors could do bleachers, track, fences, irrigation, etc.
Proposed amendment to HMFH contract has just been received recently Chairman Kelley and
Poinelli will review it before it goes on to Town Counsel.
Invoices from HMFH include credits for April that were rebilled in May These were taken under
advisement for final action at the next PBC meeting. Detailed invoices from Melnick for work to
date were APPROVED for payment.
Meeting adjourned to Executive Session continuation at 9:53 Meeting adjourned at 10:17 p.m.
until Wednesday July 14 at 7.30 p.m.
Respectfully submitted,
,,,ems re9i2.c.c--
Erna S. Greene, Secretary