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HomeMy WebLinkAbout1999-06-09-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Notes from Wednesday June 9 1999 meeting in the Conference Room, School Administration Building (no quorum). The meeting was opened by Chairman Kelley about 7 40 p.m with other PBC members Cannalonga and Touart present. Also attending: Director of School Building Operations John Moynihan III, Project Manager/Owner's Representative Michael Melnick and HMFH architect Philip Lewis with Noriko Hall of Daedalus estimators. Lack of Quorum was lamented and it was recommended that the chairman be in touch with Town Manager's office to see that Bill Bruckman, whose appointment has expired, be replaced by a person who will attend meetings. Distributed materials included Mike Melnick's Agenda and list of pending issues that might be discussed or reported on HMFH's Summary of Construction Costs per Design Development Estimate, materials from Daedalus noted in report of cost discussion with Ms. Hall and the Mass. Inspector General's report on the Pollard Middle School Construction Project in Needham. The last-named of these will be brought to the next PBC meeting(s) for perusal of those not present. Healthy Schools Seminar of June 2 was attended by Melnick and Moynihan. They noted that the event was attended by many state officials and counterparts of Moynihan and concerned problems originating from schools improperly designed, used or maintained. If renovating a school in use, extreme care should be taken to isolate construction from pupils. An industrial hygienist should be on tap at all times. Another important aspect is good public relations and information/understanding with all people involved is extremely important. In Brookline the school employees' union forces this issue to be addressed. Taking this advice to heart, it was urged around the room that the PBC should seize the initiative and approach the School Committee as soon as possible so that all school users, staff and their unions especially, should understand the project's ramifications ahead of time. HMFH agreement has been reached. From now on the construction drawings and all phases of the project are to be monitored for possible savings - half to go to the Town and half to HMFH. Work is now proceeding on an addendum to the existing contract for Design Development. Conservation and wetland issues will hopefully be resolved in a June 22 hearing, concentrating on the drainage around the high school. So far the drainage plans around Diamond have been Oked by the Conservation Commission, and those around Clarke are nearly approved following some revisions necessitated by differences between 'as built"plans and on-site findings. An airing of high school drainage issues will take place tomorrow at HMFH's office with engineer Judith Nitsch. Melnick will attend. Three invoices from HMFH for month of April work were VOTED approved by those present, Nika P 6 contingent upon clarification of cut-off date from the beginning of 1999 for inclusion of D.D work's $3.3 million and one more assenting vote from a member not present. Other financial matters included Moynihan's presentation of three invoices from Melnick for work up to June 1 (one for one week and two for two weeks each). These will be taken up by the Emergency Finance Board who will be meeting in the next two weeks (ahead of end of fiscal year June 30). Melnick told the committee that he will be on vacation from June 16 through 25 Moynihan and the chairman requested a daily log from Melnick to note work and accomplishments of each day; Cannalonga asked for a cumulative financial report on expenditure from the project's budget Proaress report on nroiect(s) submittal to State Department of Education was given by Moynihan and Lewis. Moynihan reported that he had received a letter from Commissioner Driscoll that the submittals were OK, i.e. approved from acceptance on the list. Project number(s) will follow Following a State Board of Education meeting in August the town will be told of the projects' ranking(s) as well as when funding will begin (probably in about four years). About 72 projects were submitted this year and some money has been voted by the Legislature to fund some of the backlogged prior projects over a period of 20 years. Cost estimate details for middle schools have now been completed by Daedalus and compiled in two thick reports. Daedalus' Ms. Hall reported in an accompanying letter that the town could possibly save five to ten percent by combining both middle schools as a single bid project. The cost estimates for the middle schools have edged closer to October, 1998 figures put out for Town Meeting and the December 1998 debt exclusion vote. Further optimism came from a list of recent bids that all came in for less than DPI estimates,possibly indicating a favorable bidding climate. A more detailed explanation of D D cost estimates and amount of available funds for the project was requested by Moynihan, so that the committee and ultimately the public will understand what was bought for what money He said he will check past estimates to know what has already been paid for. Meeting adjourned at 9:52 p.m. Respectfully submitted, 34, Erna S. Greene, Secretary