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HomeMy WebLinkAbout1999-05-26-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Wednesday May 26. 1999 meeting in the Conference Room, School Administration Building, as approved October 27, 1999 The meeting was called to order by Chairman Kelley shortly before 8 p.m with other PBC members Cannalonga, Poinelli and Touart present. Also attending: Director of School Building Operations John Moynihan III, Project Manager/Owner's Representative Michael Melnick, School Committee Chairman Barrie Peitz and HMFH architects Arthur Duffy and Philip Lewis. Executive Session was voted unanimously at 8 p.m. in order to discuss contract negotiations with the architects. Distributed items included a meeting agenda/pending issues list from Melnick and Summary of Construction costs for the three project schools by HMFH. Report from HMFH Architects told that the estimates on the three schools on the distributed sheet are bid time price estimates and they include a three percent design contingency The high school is the only school that has been fully analyzed by HMFH The middle school price estimates need further analysis regarding scope of work. For example the Clarke estimates have not been adjusted since the school was declared not to be an emergency shelter. D D Plans have gone given to school principals and no cost change feedback requested from the entire school staff. The architects also brought a number of papers for Chairman Kelley to sign. Questions from the committee included those on the telecommunication systems for each school and request that cut sheets on products' prototypes be supplied for inspection by both contractors and committee. The other significant question arose on possible savings by combining the two middle schools in one contract. Conservation issues of most concern to the Conservation Commission, who have not yet issued an Order of Conditions, centered around the draining in the environs of the high school. Engineer Judith Nitsh is working on these issues, but some of the problems lie outside the area and scope of work of the project and would involve Town DPW/Engineering. Zoning issues will be taken up following the Conservation Commission's rulings. The Fire Department has determined that sprinklers are not needed in the gymnasia, so long as alternatives such as a separating fire walls are in place. Minutes of May 12. 1999 meeting were approved as amended. Meeting adjourned until Wednesday June 9 1999 at 7.30 p.m. Respectfully submitted, tux-et, � �`C Erna S. Greene, Secretary