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HomeMy WebLinkAbout1999-04-13-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS PERMANENT BUILDING COMMITTEE Minutes of Tuesday And! 13 1999 meeting in the Selectmen's Meeting Room, Town Office Building, as approved April 28, 1999 The meeting began at about 7.40 p.m. PBC members present included Chairman Kelley, Cannalonga, Himmel, Poinelli, and Touart. Also attending were Director of School Buildings Operation John Moynihan IH, School Committee Chairman Barrie Peltz, as well as HMFH representative Philip Lewis. Conditions for hirine Michael Melnick claimed the committee's attention at the beginning and end of the meeting. Surprise expressed that Melnick in most recent discussions expressed strong preference for consultant status. He gave Moynihan a draft contract drawn up this way Many suggestions were floated as to per diem cap, number of hours and days that might be needed per week at various stages of the project, and possible need for Melnick's working on supervision of the Bridge School renovations this summer or other forthcoming planning needs of the School Committee. Among the concerns expressed were that if he were not an employee he might get too committed to other outside work and be unable to be on Lexington s school project sufficiently Emphasized by PBC members that he should be expected to attend weekly committee meetings and possibly be expected to work at night if the construction should be on such a schedule. At the conclusion of this debate, Chairman Kelley was asked to telephone Melnick and reach a tentative agreement with him for a per diem rate of$400 per day at first for three days per week and during summer and under construction five days per week. In any case, committee agreed that no working session with Melnick should take place until a tentative agreement in preparation for a contract has been reached. Fields nroiect appropriation Article 31 was passed in the final Town Meeting session last night. After ten days, action can be taken on it. Committee requested that Jim Anderson of the State Education office be notified of its inclusion through HMFH, who will supply the drawings and other data. Recommended that this project be contracted separately to take advantage of the growing rather than the construction season. Architectural Issues discussion was based upon the time line and topics in the HMFH handout. Beginning April 20 the architects expect to be spending full time readying for the June 1 submittal to the State education office. Committee members questioned if sufficient time was being allowed for review of estimates and for obtaining all the necessary sign-offs from various town regulatory authorities such as Board of Appeals, Conservation Commission, Fire Chief, etc. Speculated that the soon-to-be-hired Project Manager might help with these issues. Clarke library proposed changes have been reviewed with the librarian and principal and generally approved. The file server and a hub for technology connections will be in a small room off the library Other wiring closet-hubs in the system are located in the cafeteria and behind the auditorium. Moynihan explained that the schools are connected by coaxial cable, with Minutes of April 13, 1999 PBC Meeting -page 2 Diamond's coming into the building through the furnace room from Sedge Road. Fiber connections will be brought to each school building at a later date. A brief discussion concluded that the cabinetry to accept a TV in the new rooms should remain, as TV's re in future plans. Decided that the principal's request for privacy toilets for sixth graders cannot be honored because of code requirements and lack of space. Principal's request for a walk-in vault in her new office met a similar response; a fire-resistant secure room with a security grate inside the window was recommended instead, as walk-in vaults are not being built in schools these days. Exterior doors and frames of hollow metal were generally recommended for all secondary schools, as they are far more durable than aluminum. Monetary assessments of schools has not been done since the middle 1980s, and even this information appears hard to obtain. Also questioned on what basis an assessment should be done. • Replacement value less depreciation?Market value? The local building commissioner should have this kind of information. The assessment information would be needed to see whether certain parts of the MAAB code would kick in. Recommended that parts of the earthquake stabilization code that might cost-effectively be accomplished as part of the project should be done. In the case of Clarke, this would mean inserting clips to tie in the inside wall panels while working to install the sprinkler system. Meeting adjourned at 10:30 p.m. until Wednesday, April 21 at 7.30 p.m. Respectfully submitted, Li-- I-4-9-A4-42--- Erna R-P/+^.sz.— Erna S. Greene, Secretary