HomeMy WebLinkAbout1999-04-13-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday And! 13 1999 meeting in the Selectmen's Meeting Room, Town Office
Building, as approved April 28, 1999
The meeting began at about 7.40 p.m. PBC members present included Chairman Kelley,
Cannalonga, Himmel, Poinelli, and Touart. Also attending were Director of School Buildings
Operation John Moynihan IH, School Committee Chairman Barrie Peltz, as well as HMFH
representative Philip Lewis.
Conditions for hirine Michael Melnick claimed the committee's attention at the beginning and
end of the meeting. Surprise expressed that Melnick in most recent discussions expressed strong
preference for consultant status. He gave Moynihan a draft contract drawn up this way Many
suggestions were floated as to per diem cap, number of hours and days that might be needed per
week at various stages of the project, and possible need for Melnick's working on supervision of
the Bridge School renovations this summer or other forthcoming planning needs of the School
Committee. Among the concerns expressed were that if he were not an employee he might get
too committed to other outside work and be unable to be on Lexington s school project
sufficiently Emphasized by PBC members that he should be expected to attend weekly
committee meetings and possibly be expected to work at night if the construction should be on
such a schedule. At the conclusion of this debate, Chairman Kelley was asked to telephone
Melnick and reach a tentative agreement with him for a per diem rate of$400 per day at first for
three days per week and during summer and under construction five days per week. In any case,
committee agreed that no working session with Melnick should take place until a tentative
agreement in preparation for a contract has been reached.
Fields nroiect appropriation Article 31 was passed in the final Town Meeting session last night.
After ten days, action can be taken on it. Committee requested that Jim Anderson of the State
Education office be notified of its inclusion through HMFH, who will supply the drawings and
other data. Recommended that this project be contracted separately to take advantage of the
growing rather than the construction season.
Architectural Issues discussion was based upon the time line and topics in the HMFH handout.
Beginning April 20 the architects expect to be spending full time readying for the June 1
submittal to the State education office. Committee members questioned if sufficient time was
being allowed for review of estimates and for obtaining all the necessary sign-offs from various
town regulatory authorities such as Board of Appeals, Conservation Commission, Fire Chief, etc.
Speculated that the soon-to-be-hired Project Manager might help with these issues.
Clarke library proposed changes have been reviewed with the librarian and principal and
generally approved. The file server and a hub for technology connections will be in a small room
off the library Other wiring closet-hubs in the system are located in the cafeteria and behind the
auditorium. Moynihan explained that the schools are connected by coaxial cable, with
Minutes of April 13, 1999 PBC Meeting -page 2
Diamond's coming into the building through the furnace room from Sedge Road. Fiber
connections will be brought to each school building at a later date. A brief discussion concluded
that the cabinetry to accept a TV in the new rooms should remain, as TV's re in future plans.
Decided that the principal's request for privacy toilets for sixth graders cannot be honored
because of code requirements and lack of space. Principal's request for a walk-in vault in her
new office met a similar response; a fire-resistant secure room with a security grate inside the
window was recommended instead, as walk-in vaults are not being built in schools these days.
Exterior doors and frames of hollow metal were generally recommended for all secondary
schools, as they are far more durable than aluminum.
Monetary assessments of schools has not been done since the middle 1980s, and even this
information appears hard to obtain. Also questioned on what basis an assessment should be done. •
Replacement value less depreciation?Market value? The local building commissioner should
have this kind of information. The assessment information would be needed to see whether
certain parts of the MAAB code would kick in. Recommended that parts of the earthquake
stabilization code that might cost-effectively be accomplished as part of the project should be
done. In the case of Clarke, this would mean inserting clips to tie in the inside wall panels while
working to install the sprinkler system.
Meeting adjourned at 10:30 p.m. until Wednesday, April 21 at 7.30 p.m.
Respectfully submitted,
Li-- I-4-9-A4-42---
Erna
R-P/+^.sz.—
Erna S. Greene, Secretary