HomeMy WebLinkAbout1999-03-17-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday March 17 1999 meeting in the Conference Room, School
Administration Building, as approved March 30, 1999
The meeting was called to order by Chairman Kelley at 7 18 p.m. with all other PBC members
and citizen Michael Schroeder present. HMFH representatives who arrived later included Philip
Lewis and landscape architect Peter Spellmeier of Carol Johnson.
Pre-contract negotiation discussion began the meeting, following a meeting of the subcommittee
on this subject. Savings are still being sought in attempts to reduce the differences between
budget and architects fee request amounts. Among talking points for negotiations based upon
specifics: design costs should be escalated over two instead of four years; amount of time really
spent in D.D updating since January 1, differences in definitions of additional' services and
justification of charges for"remobilization' Additionally it was pointed out that although there
are three projects, there is only one client. The advantages of John Miller's presence at meetings
were enumerated as educational opportunities for better coordination among architects working
on the project.
Proiect administrator selection interviews were scheduled for next week, early evenings.
Review of schools plans was conducted by Lewis and Spellmeier. Agreed all around to take the
plans as shown to meetings with high school personnel, allowing only for minor adaptations, and
then only ones with little or no cost attached. Handouts were passed around on the recreation
project addition. Construction cost (only) was estimated by Daedalus at $1.3 million. Using a
multiplier of 1.3, project cost for play field improvements would rise to $1.7 million at the three
schools. Himmel pointed out that if that part of the project were to be phased like the building
projects, there would have to be an escalation factor added.
Bidding and packaging procedures were discussed briefly With two projects at about$20 million
each appears to be a favored combination (two middle schools as one, high school as the other).
Other developments in the plans reported by the architects: The last of the phasing meeting, at
Diamond, will be tomorrow Plans for the high school library have be approved by librarian
Susan Lum, with only minor adjustments. An additional review of plans revisions at Clarke
identifiedthat the western new wing will be fully handicapped accessible, while the doors on the
eastern wing will be supplied with no hardware on the outside. This issue may require additional
review There may be a surplus of storage space around the music and language areas, it was
noted. Committee members favored adding to the space in the ESL room that might ultimately
become more useful during the hours when the room would not be needed for ESL.
Meeting adjourned at 10:20. 1
Respectfully submitted, tA- / z-12'11-e Secretary