HomeMy WebLinkAbout1999-03-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday March 10. 1999 meeting in the Conference Room, School
Administration Building, as approved March 30, 1999
The meeting was called to order by Chairman Kelley at 7 10 p.m. with all other PBC members
except Bruckman present. Also attending for the Cary Library part of the discussion (from 7.25
until shortly after 8:00 p.m. were Chairman of the Library Building Committee and PBC member
Walter Pierce and Library Director Carol Mahoney HMFH representatives who arrived
immediately after the Library discussion included Philip Lewis and Deborah Collins.
Cary Memorial Library project is still on hold, Mahoney and Pierce reported. Although it
appeared that an agreement had been reached between the Douglass family and library lawyers,
the joint statement to be issued by the two sides describing their agreement had been altered by
the Douglass' lawyers to the dissatisfaction of the Library Trustees. The electrical alut located
under the tower can be moved with little expense.
The Governor has proposed $75 million for library aid and the Legislature has proposed more
than twice that amount. Project cost is still in the $9 to $10 million range, plus cost of library
relocation. The trustees have already raised$1,170,402 toward the capital project with more
prospective large donors in the wings. The Library Building Committee is tentatively planning to
meet with the H.D C. in June to work out their differences.
HMFH representatives informed that meetings with school personnel are being scheduled
regarding phasing but that they wanted to check plan alternatives with the PBC beforehand. Ms.
Collins displayed three options for reducing the size of the new wings to be added at Clarke
Middle School. Two toilet facilities will be required in connection with these wings, in order to
satisfy current code requirements. The additions are on the third floor, where the majority of the
school population will be most of the time. PBC members voted in favor of her"option 3" that
features straight halls, with an at-grade accessible entrance on the western wing. An elevation
drawing of this option shows plenty of glass and light.
Another set of options was displayed for the music area on the ground floor A present team
locker room off the hall nearby will become a book storage area. Since there are no guidelines for
music spaces, the committee was able to accept Collins' recommendation that practice rooms
across the hall from the large rehearsal room be reduced in size and allow for a 'head end" room
for computer connections in the area. Musical instrument storage will be in a long, narrow room
adjacent to the rehearsal room for maximum convenience and security New plans for the second
floor art rooms feature plenty of light and a relocated METCO office (with windows)near the
guidance area and close to the reading and ESL rooms. Collins assured that phasing for this
school could be accomplished without portable classrooms.
New Diamond Middle School elevation drawings featured new windows to be inserted in
existing openings in groups of four three-foot square sections, with the lower two to be operable
as opening out awnings. They will be aluminum and can be in colors. The drawings showed light
blue. Collins noted that the architects are trying to relate the old and new building styles. On the
interior, existing waffle ceilings are to remain, as they are in good condition and rather attractive.
Acoustic material will be added inside the concrete pans, and exposed sprinkler pipes will be fed
in from the hallways. Drywall soffits were favored over a glass treatment in science rooms.
Lexington High School phasing drawings were explained briefly as they now denote both
unavailable construction areas as well as areas completed and available.
Architects handouts included a"CPM' (Critical Path Method) way to enforce project schedule
(requiring catch-up by contractor at no additional cost for over-time). Committee handouts
included a cost analysis sheet for architects fees, supporting contract discussions.
Minutes of March 3, 1999 meeting were APPROVED as amended.
Preliminary discussion of financial basis for architects' contract talks continued from the very
beginning to the end of the meeting, with another subcommittee meeting to take place next week
to pin down more exactly the various figures, some stemming from the presentation by HMFH of
1997 dollars and not 2001 costs for construction/bidding.
Meeting adjourned at 10:50 p.m.
Respectfully submitted,
Erna S. Greene, Secretary