HomeMy WebLinkAbout1999-02-17-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday February 17 1999 meeting in the Conference Room, School
Administration Building, as approved March 3 1999, as approved March 3 1999
The meeting was called to order by Chairman Kelley at 7.33 p.m. with all other PBC members
except Himmel and Bruckman present. Also attending were Director of School Building
Operation John Moynihan,HMFH representatives Philip Lewis, John Miller and Deborah
Collins, along with Peter Spellmeyer of Carol Johnson Landscape Architects.
Review of Clarke site clan that had been distributed the previous week raised questions about
how much runoff responsibility should be assumed in the plan revisions. The Chairman reported
from his informal conversations with the Conservation Commission Chairman that the
Commission would like to see improved drainage on the site. Kelley added that safety issues still
need to be addressed. It was asked if reduction from the present amount of impervious area
(particularly that leading to the lower level entrance on the stream side) would be necessary in
order to add more parking on that side. PBC members said they liked the Design Development
plan better for the stream side of the school. Reinstating the D.D parking lot scheme will require
cost trade-offs and a modification to the D.D scheme to reflect the existing entrance to remain.
Moynihan requested more cost figures for the alternative plan. Cannalonga recommended
enforcing drop off from the Brookside approach only (by such means as locking doors on that
side). Further discussion will be needed on this issue, including the issue of handicapped
accessibility at this side of the school.
Review of Clarke draft phasing-clan distributed this evening ensued. Architect Collins explained
that Phase 1 of the plan calls for building the additions so that students can be relocated during
renovation work. Total project at this school would be over three years and would not require
portable classrooms. The latter part of the first phase (1-A) would include asbestos removal in
existing hallway floors and ceilings, work on the cafeteria and kitchen on the second floor and
the carving out of three computer-related labs from the present media center. She noted that the
plan called for the new additions to be ready for the students' move-in December 2000. In
response to committee questions, Collins explained that partitions separating the two upper level
lecture rooms off from the auditorium would be repaired, rather than replaced, and that the major
changes to the classrooms around the media center would be to make the entry alcoves
handicapped-accessible.
A double check of projected student peak populations confirmed that the two middle schools are
on target with 800 students planned for each and that the high school design for 2100 will
accommodate the anticipated peak of 2033 students. Johnson questioned how the specifications
are being written for phasing to minimize contractor's problems. Poinelli commented that from
his experience disruptions in school programs are better tolerated at the end rather than the
beginning of the school year.
PBC Minutes of 2/17/99 -page 2
Architects' answers to questions related to nre-contract discussions: `Extended CA services"
refers to a 3-year period of the project, as opposed to 14-18 months. In response to a committee
question, HMFH stated that all anticipated fees are included in their proposed fee request, either
as additional or optional fees or within the basic services. Optional consultants such as roof
inspections, construction testing, printing and advertising, independent structural analysis and
project manager were not included. Subcommittee of three, who met prior to this meeting will
meet again next week at 6, in Room G-15 Town Office Building.
Next week's meeting will include an update on the high school and preliminary plans and cost
estimates on school play fields.
Minutes of February 10 meeting were APPROVED as amended.
Following a brief update on progress of the search for a project manager, the meeting adjourned
at 10:32 p.m. until Thursday, February 25 at 7:00 p.m. in Room G-15
Respectfully submitted,
Erna S. Greene, Secretary