HomeMy WebLinkAbout1999-02-10-PBC-min.pdf TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Wednesday February 10. 1999 meeting in the Conference Room, School
Administration Building, as approved February 17, 1999
The meeting was called to order by Chairman Kelley at 7.35 p.m. with all other PBC members
except Himmel and Touart present. Also attending were School Committee Chairman Barrie
Peltz, Director of School Building Operation John Moynihan and Diamond Middle School
Principal Joanne Hennessey as well as HMFH representatives Dorthea Hayes, Philip Lewis and
John Miller, along with Randy Sorenson of Carol Johnson Landscape Architects, who arrived at
8 p.m.
Minutes of February 3, 1999 were APPROVED as amended.
Educational Specifications for the three secondary schools were approved February 9, it was told
by Moynihan.
Comments on phasing included that timing may be important for phasing but that the phasing
plan should not be dependent upon start time. Poinelli noted that from his experience the best
bidding time is generally January-February when contractors are less busy and can be ready to
begin construction in spring-early summer.
Contractor selection process for Bridge School work was reported by Moynihan, who worked
with PBC members interviewing and analyzing proposals. Although both were well-versed in
roofing, they deemed Peterson more experienced in the other kinds of work required. Money has
already been appropriate to pay for design, and an article in the Warrant for the 1999 Annual
Town Meeting calls for appropriation for the construction. Approval to negotiate the fee for the
design work with Peterson Associates was VOTED unanimously
Diamond Middle School draft phasing plan superimposed upon a floor plan of the existing and
proposed additions to the school was distributed as basis for discussion. The first phase
envisioned is new construction, to add 12 new classrooms and smaller spaces for SPED This
phase would take about 16 months. Phase 2, to take about five months, would renovate the
science rooms and require use of portable classrooms with water and gas services. A third phase,
be accomplished during the summer, would involve renovating gym, cafeteria and existing
classrooms along the corridor between auditorium and cafeteria. A fourth phase would involve
renovations in the area on the current main entrance side of the auditorium. Noted that library
extension could continue while the existing library is in use. Committee members recommended
that Phase 4 be combined with 2-C, auditorium renovation, and they suggested fewer phases so
that subcontractors would not have to work sporadically HMFH will meet with School
Department personnel to review and fine tune the phasing proposal.
PBC Minutes of 2/10/99 -page 2
Diamond elevation and site work draft plans were also displayed and explained. Landscape
Architect Randy Sorenson recommended laying one course of pavement on top of ground-up
existing pavement for an economical way to extend the life of the parking areas and driveways
10 to 15 years. Moynihan requested that the driveways had to be resurfaced to the school
property lines, since the town DPW had stopped its repaving at those locations. At the
recommendation of Principal Hennessey, it was agreed that the turning oval should be extended
to a point so that parents entering to drop off would not make u-turns but use the looping drive.
Ms. Hennessey said it would be impossible to limit parental dropping off to one side or another,
and therefore allowance for private autos should be made outside the bus drop-off loop on the
Hancock Street side. Committee members suggested an iron picket fence with a clearly marked
break for pedestrian crossing the bus lane.
Traffic natterns at Clarke were discussed in light of Moynihan s findings that the Stedman Road
right of way presents a real property line to contend with Zoning variance requirements.
Recommended that the School Committee shepherd this through the Board of Appeals.
Chairman Kelley offered to talk informally with the Conservation Commission chairman
regarding changes in the plans since previous conservation wetlands agreements. HMFH will
supply him with facts for this discussion to help determine what adjustments could or should be
made to water detention areas in relation to reduced impervious areas.
A subcommittee on architects fees composed of Kelley, Poinelli and Cannalonga will meet at
6:30 before the next PBC meeting.
Meeting schedule adjustments were made for the meetings of February 25 (changed from
February 24) and March 3, both to begin at 7 p.m. The March 3 meeting will begin with an
update on Cary Memorial Library Also agreed to hear from a qualified industrial hygienist at a
future date.
Meeting adjourned at 10:00 p.m.
Respectfully submitted,
Erna S. Greene, Secretary